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Home My WebLink About01-20-09 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida January 20, 2009 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS I Presentation by Senior Girl Scout Troop 32 Regarding their Gold Award Project at Central Park on Lake Moxie - Jeanne Washington. State Legislative Update with Gray Robinson Federal Legislative Update with Alcalde & Fay I C. COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval and Acceptance of the Regular City Commission Minutes of January 6,2009. (City Clerk Eikenberry) 2. Reappointments to the Citizen Advisory Council of the Ocoee Police Department (CACOPD). (City Clerk Eikenberry) The terms of Members David Ball, Thomas Hendrix, Robert McKey, Bradley Phillips, and Louis Torres have all expired, and all have indicated an interest in being considered for reappointment. There are no applications currently on file. Staff respectfully recommends that the Honorable Mayor and City Commissioners re-appoint members David Ball, Thomas Hendrix, Robert McKey, Bradley Phillips, and Louis Torres to serve on the CACOPD Board for another three-year term ending January 2012. 3. Award of RFP#09-002 Continuing Contracts for Planning Services. (Advertised in the Orlando Classified Legal on Sunday, October 19, 2008). (Purchasing Agent Tolbert) The City's continuing contracts for planning services have either expired or are non-existent. In compliance with the policies and procedures of the City of Ocoee Code Chapter 21, a Request for Proposals (RFP) was advertised with the intention to award continuing contracts for planning services to multiple fIrms deemed to be the most highly qualifIed to perform the required services. Staff recommends that the City Commission award three (3) Continuing Contracts for RFP #09-002 to Zyscovich Architects, Glatting Jackson Kercher Anglin, Inc., and Land Design Innovations, as the top three (3) short-listed fIrms and to authorize Staff to proceed with contract negotiations with the selected fIrms. City Commission Regular January 20, 2009 4. Approval to Expend and/or Grant Forfeiture Monies to Law Enforcement Related Uses and Charities. (Police Chief Brown) Per Florida State Statutes 932.7055 "...any local law enforcement agency that acquires at least $15,000 pursuant to the Florida Contraband Forfeiture Act within a fIscal year must expend or donate no less than fIfteen (15) percent of such proceeds for the support or operation of any drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood, or school resource offIcer program(s). It is recommended that the Honorable Mayor and Board of City Commissioners authorize the Police Department to expend and! or grant monies from its Forfeiture fund to law enforcement related uses/ charities as follows: $1,500 to Central Florida Police Athletic League; $1,500 to A Child Is Missing; $1,500 to Orange County Sexual Assault Treatment Center; $1,500 to Orange County Victim Services Center; $1,500 to Spouse Abuse Inc. Harbor House; $2,500 to Lakeside Behavioral Healthcare (aka Central Florida Crisis Intervention Team); $1,500 to purchase bicycle helmets to be distributed by the Department's Crime Prevention and School Resource OffIcer unit; $3,000 for the City ofOcoee Spring Fling, $2,500 to the Ocoee Police Explorers; and $1,000 for citizen academies. 5. Approval of the 3-Year Collective Bargaining Agreement Between the City and the Police Benevolent Association (PBA). (Human Resources Director Carnicella) This Collective Bargaining Agreement govems the terms and conditions of employment for Police OffIcers covered under the PBA Union. This is the fIrst Collective Bargaining Agreement with PBA. The previous Collective Bargaining Agreement with the Teamsters ended September 30, 2008. The salary increases for Fiscal Year 2008/2009 will be approximately 4%. The incentive pay and other increases will come from the Police Department's overall budget. 6. Approval of Addendum #2 to "Letter of Agreement" with Ocoee High School. (Utilities Director Smith) Utilities would like to extend the POWR Park agreement between the City of Ocoee and Ocoee High School (specifIcally the Agriculture Department), initially executed March 6, 2007, and amended October 2, 2007; which maintains that the City shall compensate Ocoee High School $4,005.00 ($445.00 per month throughout the 9-month school year) for "in-kind" services which include but are not limited to: the maintenance of the POWR Park, planning and planting new vegetation, assisting with and attending POWR educational programs and consulting with the City concerning expansion of the POWR Park. 7. Approval of Sleepy Harbour Lift Station Service and Maintenance Agreement. (Utilities Director Smith) The Sleepy Harbour Condominium Association has a private sanitary sewer Lift Station which historically has been maintained by the City for a nominal annual fee of $888.00. The Condominium Association and Staff would like to formalize an agreement for the City's continued maintenance of the station. The agreement will establish a monthly maintenance fee and levels of service to be provided. In addition, the agreement provides for indemnifIcation and access rights to the station. If the agreement is not approved, Utilities recommends the maintenance responsibilities revert to the Condominium Association. I F. FIRST READING OF ORDINANCE I 8. Approval of Ordinance for Change to the City of Ocoee Municipal Police Officers' and Firefighters' Retirement Trust Fund. (Second Reading and Public Hearing scheduledfor February 3,2009) (Human Resources Director Carnicella) This approval will be to amend the Police Officers' and FirefIghters' Pension Ordinance to change the multiplier from 3.0% to 3.5% and to discontinue the $200 per month supplemental benefIt (stipend) effective October 1, 2008. This issue was approved by the Police Officers' and FirefIghters' Pension Board and agreed to by the Police & Fire unions. The impact to the City will be $100,492. However, the Actuarial Impact Statements indicate the City's contribution to this fund will be reduced from 18.3% to 11.3% of payroll, or approximately a $380,000 savings. This reduction was as a result of the re-evaluation of the assumptions to this Pension Fund. Page 2 of 4 City Commission Regular January 20, 2009 IG.REGULARAGENDA I 9. Discussion and Direction Regarding the Ocoee Youth Advisory Council- Hector Vasquez. Mr. Vasquez spoke to the Commission on December 2, 2008, regarding starting a Youth Advisory Council. He distributed the proposed Bylaws of the Council and Commissioner Hood was appointed to act as City Liaison to the Board. Mr. Vasquez would like to address the Commission again regarding this youth group. 10. Approval of Most Valuable Partnership Grants. (Community Relations Manager Wright) The Most Valuable Partnership Grants Program has been in operation for several years. The grant program assists Ocoee neighborhoods and organizations with projects that will enhance property values and improve the quality of life in Ocoee. The MVP grant program is a matching grant program held once each year. The maximum matching grant award is $2,500. Funding is not given up front, but is reimbursed at the completion of the organization's project. Applicants fund their improvement projects and then get a portion back, up to a maximum of $2,500. Eight applications were received for this year's cycle. The total amount of grant monies requested is $18,400. There is $20,000 funded for this year's MVP grant program. I H. STAFF REPORTS I I. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3 of 4