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HomeMy WebLinkAbout02-03-09 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida February 3, 2009 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS I Co COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval and Acceptance of the Regular City Commission Minutes of January 20, 2009. (City Clerk Eikenberry) 2. Approval of West RV & Boat Storage Request for I-year Extension of PreliminarylFinal Site Plan Approval. (Senior Planner Howell) On February 5, 2008, the Honorable Mayor and City Commissioners approved a PreliminarylFinal Site Plan for West RV & Boat Storage. The subject property is located on the west side of Ocoee-Apopka Road, across from the West Orange Girls Club. On January 22, 2009, the Development Services Department received a letter from the owner of the property requesting a I-year extension of the PreliminarylFinal Site Plan approval due to current economic situations and lack of construction fmancing. 3. Approval of Pioneer Key Regional Stormwater Pond Post Design Services and Performance Efficiency Evaluation with PEC / Professional Engineering Consultants, Inc. (public Works Director Krug) In the last fiscal year, the City completed the construction of the Pioneer Key Regional Storm water project as a regional wet detention pond to provide retrofit water quality treatment and flood attenuation. This facility will provide treatment for the Pioneer Key mobile home communities as well as other developed and undeveloped areas along the Northwest Ditch 123-acre drainage basin in the City prior to discharge into Lake Apopka. The Department of Environmental Protection grant that funded the project construction also includes a monitoring phase to determine the effectiveness of the facility in reducing pollutant loadings that ultimately discharge into Lake Apopka. The scope of this phase requires the installation of hydrologic and water quality monitoring equipment that will collect data along with water sampling over a 6-month period. At the end of the monitoring period, a complete hydrologic and pollutant budget will be developed for the facility, and the overall performance efficiency of the system will be calculated for the evaluated parameters. 4. Approval of Health Center Roof Replacement to Britt Construction, Inc., not to Exceed Amount of $8,090.00. (Public Works Director Krug) Last fiscal year, the City remodeled an existing structure located on East Oakland A venue into a Health Center. The roof replacement on the structure was delayed at the time in order to save costs City Commission Regular February 3, 2009 until such time as the Center created enough of a savings to fund the new roof. The Health Center has been successful in reducing the City's insurance costs, and the condition of the roof necessitates its replacement prior to another Florida rain season. The City solicited pricing from several vendors and recommend the work be awarded to the low responsive bidder, Britt Construction, Inc., not to exceed the amount of $8,090.00. 5. Approval of Health Center Physical Therapy Expansion. (Public Works Director Krug) Last fiscal year, the City remodeled an existing structure located on East Oakland A venue into a Health Center. The Health Center has been successful in reducing the City's insurance costs, and the addition of a room for physical therapy will allow even greater savings. Team Members from the City's Building, Utilities, Human Resources and Public Works Departments have been coordinating their efforts to develop a plan that will allow City forces to enclose the carport area to accommodate physical therapy treatment. This project will require Commission authorization for the cost of materials at $15,000.00. 6. Approval of Second Addendum to Consulting Agreement with SMW GeoSciences, Inc. (Utilities Director Smith) The Utilities Department utilizes the consulting services of SMW GeoSciences, Inc., for assorted projects throughout the year, such as receiving assistance for renewing the Consumptive Use Permit, researching Alternative Water Supplies and developing the Water Conservation Program. The original agreement was executed on January 17, 2006, and was authorized for two years, with a one-year extension executed on February 18, 2008. Staff recommends extending the terms of the Agreement through January 17,2010. I F. PUBLIC HEARINGS - SECOND READING I 7. Approval of Ordinance for Change to the City of Ocoee Municipal Police Officers' and Firefighters' Retirement Trust Fund. (Postponed to the February 17, 2009, City Commission Meeting) (Human Resources Director Carnicella) This approval will be to amend the Police Officers' and Firefighters' Pension Ordinance to change the multiplier from 3.0% to 3.5% and to discontinue the $200 per month supplemental benefit (stipend) effective October 1,2008. This issue was approved by the Police Officers' and Firefighters' Pension Board and agreed to by the Police & Fire unions. The impact to the City will be $100,492. However, the Actuarial Impact Statements indicate the City's contribution to this fund will be reduced from 18.3% to 11.3% of payroll, or approximately a $380,000 savings. This reduction will happen as a result of the re-evaluation of the assumptions to this Pension Fund. I G. FIRST READING OF ORDINANCES 8. First Reading of Ordinances for West Colonial Parcel (a.k.a. Walia Property). (Second Reading and Public Hearing scheduled for February 17, 2009) (Senior Planner Howell) The subject property is located south of SR 50 and north of the Florida Turnpike in unincorporated Orange County. The applicant is proposing to develop a three lot commercial subdivision on the subject property. The Planning & Zoning Commission met on January 13, 2009, to consider the annexation and rezoning to C-3 (General Commercial) of the West Colonial Parcel (a.k.a. Walia Property). Following the deliberations, the members of the Planning & Zoning Commission voted unanimously to annex and rezone to C-3 the West Colonial Parcel subject to the execution of an Annexation and Developers Agreement. a. Annexation b. Rezoning Page 2 of3 City Commission Regular February 3, 2009 I H. REGULAR AGENDA I 9. Approval of Temporary Placement of RV Dump Station and Commercial Fill Station into Operation. (Utilities Director Smith) In conjunction with the construction of the Utilities Administration Building, a Recreational Vehicle (RV) Sanitary Dump Station and a commercial reclaim water fill station were installed. The stations will be available during normal operating hours and by appointment when operators are at the plant. A resolution with rates may be brought back at a later time if needed. 10. Reappointments to the Planning & Zoning Commission. (City Clerk Eikenberry) The terms of Members Jim Sills and Darlene Rhodus have expired, and they have both indicated an interest in being considered for reappointment. In 2008 Member Sills has attended 8 of 8 meetings, and Member Rhodus has attended 5 of 8 meetings. There are currently three applications from Ocoee Residents Michael Elliott, Angel de la Portilla, and Carolyn Alexander who have also indicated an interest in being a member of the Planning & Zoning Commission. 11. March 2009 Municipal Election Issues. (City Clerk Eikenberry) a. Approval of Contracts between the City of Ocoee and the Orange County Supervisor of Elections Office. b. Discussion Regarding Canvassing Date/Time. 12. Direction and Discussion Regarding Sunsetting the Ocoee School Advisory Board. (City Clerk Eikenberry) I I. STAFF REPORTS I J. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3 of 4