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HomeMy WebLinkAboutItem #01 Approval of Minutes MINUTES OCOEE CITY COMMISSION January 20, 2009 at 7:15 P.M. State of the City Address 6:00 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission Chambers of City Hall. Mayor Vandergrift gave the Invocation and Representative Brian Nelson led the Pledge of Allegiance to the Flag. City Clerk Eikenberry called roll and declared a quorum present. Roll Call: Commissioner Hood, Commissioner Anderson, Mayor Vandergrift, Commissioner Keller, and Commissioner Johnson. Also Present: City Attorney Rosenthal, City Manager Frank, City Clerk Eikenberry I B. PRESENTATIONS AND PROCLAMATIONS Presentation by Senior Girl Scout Troop 32 Regarding their Gold Award Project at Central Park on Lake Moxie - Jeanne Washington, Troop Leader. Al Butler Capital Project Manager. Mr. Butler advised that Girl Scout Troop 32 contacted him in search of a Gold Award project that they could do; he described the project he identified for the scouts; a Boardwalk around the southern shore of Lake Moxy at Central Park which was approved as a Gold Award Project by the Citrus Council in July. The Girl Scouts worked on research over the summer on the ecology, vegetation, wildlife, etc. In September the conceptual plan was approved by the Parks and Recreation Board, and the project, for which $100,000 had been budgeted, is going out to bid this week. Three girl scouts, Jeanne Washington, Kaley Hoover, and Raquel Quinones described the boardwalk proj ect and the research that they have done. Parks and Recreation Director Hayes said this is part of the overall Parks Master Plan and can be expanded in the future as money is available. Commissioner Hood. seconded by Commissioner Johnson moved to approve and support Girl Scout Troop #32 Gold Award Proiect to build a Boardwalk on the southern end of lake Moxy at Central Park. Motion carried 5-0. State Legislative Update with Gray Robinson -Chris Carmody and Robert Stuart of Gray Robinson, gave a presentation. Mr. Carmody discussed the results of the election stating that in the Florida House of Representatives the Republicans only lost a net of one seat, there are 120 Members (76 Republicans, 44 Democrats). Mr. Stuart said nothing changed with the Florida Senate which has 40 members (26 Republicans, 14 Democrats). He stated that Andy Gardiner, State Senator that represents this area wanted to be here tonight but was ill; he stated that he would like to attend a Commission Meeting at a future date. They discussed the Special Session where the legislature was faced with a $2.4 Billion gap that was bridged for the FY 08-09 year by budget cuts and fund transfers. They discussed the 2009 Regular Session Priorities: Dedicated Transportation Funding, Red-Light Cameras, Municipal Pension Plan, Participation at Public Meetings, Reclaimed Water Regulation, Special Assessments to Fund Law Enforcement Services, Tax Reform, Unfunded Mandates to Local Governments, and Water Management District Governance. Discussion with Rep. Brian Nelson took place regarding the red light cameras. He said that he does not believe the state wants to get involved with the red light City Commission Regular January 20, 2009 cameras to make money; he believes their objective is to create uniformity of standards among all cities that incorporate red light camera into their traffic enforcement. He wants to assist moving a bill forward but he would not be in favor of a bill that causes the cities to loose money and then not install red light cameras. He said Ron Regan is only sponsoring this bill this year and he is going to be a prime co-sponsor because Apopka is one of the cities at the forefront of this issue. Federal Legislative Update with Alcalde & Fay- Assistant City Manager Croteau introduced Randall Morris, Central Florida Representative for Alcalde & Fay. Mr. Morris gave a PowerPoint presentation and stated that the city would probably not be able to get money from the stimulus package this year, but there are five different Federal funding sources that the city should consider using and he identified them as: Transportation Sector, Law Enforcement/Homeland Security, Community and Economic Development, Utilities and Sanitary Sewer, Housing and Urban Development. He recommended that the City identify four or five projects using money from these sources. He discussed the legislators who represent the City in Washington. Assistant City Manager Croteau reviewed projects that staff has identified that would fall under large (7.5 - 20 million) and small projects (under 7.5 million). Commissioner Keller. seconded by Commissioner Johnson. moved to approve directina Alcalde and Fay to move forward with the reauest of funds from the Federal Utilities and Sanitary Sewer Fund for the West Side Sewer Loop and Lift Station proiect from the and to hold a Special Session on Monday. January 26. at 7:00 p.m. to determine proiects from the other four fundina sources. Motion carried 5-0. I C. COMMENTS FROM CITIZENS/PUBLIC none I D. COMMISSIONERS ANNOUNCEMENTS Commissioner Hood, Commissioner Anderson, Commissioner Johnson, Commissioner Keller had no announcements. Mayor Vandergrift - 1) St. Johns River Water Management District is having a meeting at Lake Sumter Community College on February 6, 2009 at 10:00 a.m. 2) Congratulated Yancey Cleveland for his promotion to Battalion Chief. I E. CONSENT AGENDA Commissioner Keller. seconded by Commissioner Johnson moved to approve Consent Aaenda Items 1 throuah 7. as presented by staff. Motion carried 5-0. Approved on Consent. Motion carried 5-0. Page 2 of6 City Commission Regular January 20, 2009 The terms of Members David Ball, Thomas Hendrix, Robert McKey, Bradley Phillips, and Louis Torres have all expired, and all have indicated an interest in being considered for reappointment. There are no applications currently on file. Staff respectfully recommends that the Honorable Mayor and City Commissioners re-appoint members David Ball, Thomas Hendrix, Robert McKey, Bradley Phillips, and Louis Torres to serve on the CACOPD Board for another three-year term ending January 2012. Approved on Consent. Motion carried 5-0. The City's continuing contracts for planning services have either expired or are non-existent. In compliance with the policies and procedures of the City of Ocoee Code Chapter 21, a Request for Proposals (RFP) was advertised with the intention to award continuing contracts for planning services to multiple firms deemed to be the most highly qualified to perform the required services. Staff recommends that the City Commission award three (3) Continuing Contracts for RFP #09-002 to Zyscovich Architects, Glatting Jackson Kercher Anglin, Inc., and Land Design Innovations, as the top three (3) short-listed firms and to authorize Staff to proceed with contract negotiations with the selected firms. Approved on Consent. Motion carried 5-0. Per Florida State Statutes 932.7055 "many local law enforcement agency that acquires at least $15,000 pursuant to the Florida Contraband Forfeiture Act within a fiscal year must expend or donate no less than fifteen (15) percent of such proceeds for the support or operation of any drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood, or school resource officer program(s). It is recommended that the Honorable Mayor and Board of City Commissioners authorize the Police Department to expend and! or grant monies from its Forfeiture fund to law enforcement related uses/ charities as follows: $1,500 to Central Florida Police Athletic League; $1,500 to A Child Is Missing; $1,500 to Orange County Sexual Assault Treatment Center; $1,500 to Orange County Victim Services Center; $1,500 to Spouse Abuse Inc. Harbor House; $2,500 to Lakeside Behavioral Healthcare (aka Central Florida Crisis Intervention Team); $1,500 to purchase bicycle helmets to be distributed by the Department's Crime Prevention and School Resource Officer unit; $3,000 for the City of Ocoee Spring Fling, $2,500 to the Ocoee Police Explorers; and $1,000 for citizen academies. Approved on Consent. Motion carried 5-0. This Collective Bargaining Agreement governs the terms and conditions of employment for Police Officers covered under the PBA Union. This is the first Collective Bargaining Agreement with PBA. The previous Collective Bargaining Agreement with the Teamsters ended September 30, 2008. The salary increases for Fiscal Year 2008/2009 will be approximately 4%. The incentive pay and other increases will come from the Police Department's overall budget. Approved on Consent. Motion carried 5-0. Utilities would like to extend the POWR Park agreement between the City of Ocoee and Ocoee High School (specifically the Agriculture Department), initially executed March 6, 2007, and amended October 2, 2007; which maintains that the City shall compensate Ocoee High School $4,005.00 ($445.00 per month throughout the 9-month school year) for "in-kind" services which include but are not limited to: the maintenance of the POWR Park, planning and planting new vegetation, assisting with and attending POWR educational programs and consulting with the City concerning expansion of the POWR Park. Approved on Consent. Motion carried 5-0. Page 3 of6 City Commission Regular January 20, 2009 The Sleepy Harbour Condominium Association has a private sanitary sewer Lift Station which historically has been maintained by the City for a nominal annual fee of $888.00. The Condominium Association and Staff would like to formalize an agreement for the City's continued maintenance of the station. The agreement will establish a monthly maintenance fee and levels of service to be provided. In addition, the agreement provides for indemnification and access rights to the station. If the agreement is not approved, Utilities recommends the maintenance responsibilities revert to the Condominium Association. Approved on Consent. Motion carried 5-0. I F. FIRST READING OF ORDINANCE This approval will be to amend the Police Officers' and Firefighters' Pension Ordinance to change the multiplier from 3.0% to 3.5% and to discontinue the $200 per month supplemental benefit (stipend) effective October 1,2008. This issue was approved by the Police Officers' and Firefighters' Pension Board and agreed to by the Police & Fire unions. The impact to the City will be $100,492. However, the Actuarial Impact Statements indicate the City's contribution to this fund will be reduced from 18.3% to 11.3% of payroll, or approximately a $380,000 savings. This reduction was as a result of the re-evaluation of the assumptions to this Pension Fund. City Attorney Rosenthal read the title of the ordinance on first reading. Mayor Vandergrift announced that the second reading and public hearing will be held February 3,2009. I G. REGULAR AGENDA Mr. Vasquez spoke to the Commission on December 2,2008, regarding starting a Youth Advisory Council. He distributed the proposed Bylaws of the Council and Commissioner Hood was appointed to act as City Liaison to the Board. Mr. Vasquez would like to address the Commission again regarding this youth group. Moved forward on the agenda and heard after Presentations. Commissioner Hood. seconded by Commissioner Anderson. moved to support Hector VasQuez in startina a Youth Advisory Council and the by-laws. Motion carried 5-0. The Most Valuable Partnership Grants Program has been in operation for several years. The grant program assists Ocoee neighborhoods and organizations with projects that will enhance property values and improve the quality of life in Ocoee. The MVP grant program is a matching grant program held once each year. The maximum matching grant award is $2,500. Funding is not given up front, but is reimbursed at the completion of the organization's proj ect. Applicants fund their improvement projects and then get a portion back, up to a maximum of $2,500. Eight applications were received for this year's cycle. The total amount of grant monies requested is $18,400. There is $20,000 funded for this year's MVP grant program. Community Relations Manager Wright explained that eight applications were received and funding is available to approve all applications. The money will be received after the projects are completed. Page 4 of6 City Commission Regular January 20, 2009 Commissioner Hood, seconded by Commissioner Anderson, moved to approve the eiaht applications submitted for MVP Grant Awards, total amount of $18,400. Motion carried 5-0. I H. STAFF REPORTS City Manager Frank said they have a letter from the Mayor of Orange County asking for a representative from the City for the 2010 Census; the county is putting together a subcommittee. The first meeting is Friday, January 23, 2009 at 10:00 a.m. Consensus of the Commission was that a staff person should handle that. City Manager Frank said the Women's Club ofOcoee is seeking sponsorship for a half page ad in their program for $125. Commissioner Johnson, seconded by Commissioner Anderson, moved to approve the half-paae advertisement in the Women's Club proaram at a cost of J125. Motion carried 5-0. Commissioner Anderson noted that item should be one of those items that are automatically placed in the annual budget. I I. COMMENTS FROM COMMISSIONERS 11_111I11:.111) thanked HRDB for the Martin Luther King Parade 2) said Ocoee High School Band has a Fundraiser, 1 ST ANNUAL GARAGE SALE in the Ocoee High School parking lot on February 28, 2009. If you want to sell, it will be $10 for a space rental, contact Steve at OHSmarchingnknights(iV,gmail.com 3) said on January 26, 2009 the Drama Club will have a district showcase, 4) said the Ocoee School Advisory Board has had two further resignations, it has not had a quorum in several months, and he would like the Commission to consider s~rse~~~"lfhat~~:rd*w;;;~~:;,~sensus was to place that on the next agenda for direction. 14II1u!II,illlt:tllll.lll) thanked HRDB for the parade and agreed the route needs to go !~~~2!ore of Ocoee. iIIDlIItlllJlll'. asked to appoint Joe Hembrooke to the Ocoee Charter School Committee to replace the member from his district who resigned. He said he is a retired School Superintendent out of New York and long time Ocoee resident. Commissioner Hood, seconded by Commissioner Anderson, moved to appoint Joe Hembrooke to the Ocoee Charter School Committee. Motion carried 5-0. ~~,~r y an~~=!I~sked that he submit an application to have on file. .._"-"11) thanked staff for the speed limit sign on West Road, 2) advised City Manager Frank that he would get with him regarding the noise ordinance, 3) finished sign-ups for Little League, approximately 400 kids, they reduced the rates for signing up and required perishable items be brought instead. They raised a lot of food items for the Ocoee Food Fund. Bill Wetzel, 2702 Coventry Lane, thanked the Commission for suggesting the Water Polo Team go to the MVP awards because tonight they received the $2500 grant from the City. Page 5 of6 City Commission Regular January 20, 2009 Mayor Vandergrift 1) said he will be marrying people on Valentine's Day February 14, 2009, at the gazebo, 2) asked about a sign in front of the Police Department stating that the new police department is coming; Public Works Director Krug said the sign should be up next week. I ADJOURNMENT Meeting adjourned at 9:30 p.m. Attest: APPROVED: City of Ocoee Beth Eikenberry, City Clerk S. Scott Vandergrift, Mayor Page 6 of6