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HomeMy WebLinkAbout02-17-09 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida February 17,2009 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS I C. COMMENTS FROM CITIZENSIPUBLIC I D. STAFF REPORTS AND AGENDA REVIEW I E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval and Acceptance of the Special Session Minutes of January 26, 2009, and Regular City Commission Minutes of February 3, 2009. (City Clerk Eikenberry) 2. Approval of Lift Station #7 Back-up Power Supply (Generator) Piggybacking off of the Florida Sheriff's Association 2009 Bid Contract. (Utilities Director Smith) City Commission previously (December 2, 2008, Commission Meeting) approved the relocation of Lift Station #7. The previous approval by Commission authorized the City Manager to proceed with the purchase of a new generator, not to exceed $95,000, based on the City's purchasing policy. 3. Approval of Lift Station #7 and Forcemain Relocation - Temporary Construction Easements. (Utilities Director Smith) Previously, City Commission approved the State Road 50 Forcemain project, which included the refurbishing of Lift Station #7 to be subsequently relocated and reconstructed 875 feet north and just west of the existing Richmond A venue. The revised work consisted of elevating the new lift station site and constructing a deep gravity line/manhole system from the old lift station to the new site. The work will require transitional grading around the new station site and restoration along the gravity line due to construction disturbance extending onto the private property. In order to perform that work and utilize the affected private property, the property owners have agreed to grant the City a Temporary Construction Easement. 4. Approval of Resurfacing Blackwood Avenue from Old Winter Garden Road to SR 50 with Orlando Paving Company for $110,961.85, based on the Seminole County Contract RFP-4242-05/GMG. (Public Works Director Krug) The City has solicited a proposal from Orlando Paving Company to mill and resurface Blackwood A venue from Old Winter Garden Road to SR 50 as part of the CRA. This work will piggy back off of Seminole County Contract RFP-4242-05/GMG, Third Amendment to Term Contract for Purchase of Road Construction Products and Related Materials and in-Place Services (Part A). .~ ; City Commission Regular February 17, 2009 5. Approval of FDOT Memorandum of Agreement, Contract No. AP161, 1st Renewal, State Job No. 244298-1-72-07. (Public Works Director Krug) The City entered into a contract with the Florida Department of Transportation for routine maintenance of the State rights-of-way in April, 2008. FDOT is requesting the City execute the first renewal of this contract at $35,535.00. This amount represents a 3% increase from the previous contract period. 6. Approval of Miscellaneous Resurfacing of City Streets with Orlando Paving Company for $195,840.95, based on the Seminole County Contract RFP-4242- 05/GMG. (Public Works Director Krug) $300,000.00 has been budgeted this fiscal year for miscellaneous resurfacing of streets within the City. $6,124.00 has already been expended for paving the approaches to the reconstructed railroad crossing at Bluford Avenue. The Public Works Team is proposing to resurface the West Orange Industrial Park which includes Enterprise Street, Capitol Court and Roper Parkway at a cost of $124,467.70. The following residential streets are also proposed for resurfacing; Little Rock Street, Sand Pine A venue, Springfoot Street, Blue Spring Court and Freedom Court at a cost of $57,487.75. Additionally, 408 linear feet of EI Marra Drive west of Canyon Trail in the Windstone Subdivision has experienced premature failure of the asphalt pavement and will be milled and resurfaced for $13,885.50. The total cost of resurfacing these three areas is $195,840.95 based on the proposals from Orlando Paving Company which will piggy back off of Seminole County Contract RFP-4242-05/GMG, Third Amendment to Term Contract for Purchase of Road Construction Products and Related Materials and in-Place Services (Part A). 7. Approval of Stormwater Division Backhoe Replacement. (Public Works Director Krug) The Public Works Stormwater Division backhoe is due for a major service of over $10,000.00. Due to the current economic condition of the construction industry, Public Works approached the major local equipment suppliers to determine if the cost to purchase a used backhoe from their dormant rental fleets would be a more prudent use of the repair funds and provide the City an opportunity for an equipment upgrade. 8. Approval of Payment to Homes In Partnership for Upsizing Utility Pipelines in the Lakewood Manor Development. (City Engineer Wheeler) The Lakewood Manor subdivision is located at the western end of Wurst Road and comprises 54 residential lots constructed by Homes In Partnership, Inc. The project included the extension of Wurst Road and water, sewer, and reuse pipelines to the west to serve the proposed new subdivision and for future extension on to the west to Ocoee-Apopka Road. The new subdivision would have only needed an 8 inch water main, a 6 inch sewer force main, and a 6 inch reuse main for adequate service to all of the lots. The water and reuse mains are extended from Lakewood A venue west and the sewer force main extends from the development's lift station (approximate western property line to Little Spring Hill Drive. However, the City requested that HIP, Inc. install 12 mains for water, sewer, and reuse mains to be able to extend service to the area to the west along Ocoee-Apopka Road for future development without having to dig up and replace the pipelines installed by HIP, Inc. City staff agreed to pay for this upsizing of those pipelines as expansion of facilities for growth purposes with the monies to come out of the Water/Sewer Capital Account. The cost difference between the needed sizes and the upsize to 12 inch pipelines is $138, 046.00. 9. Approval of Change Order No.2 with Professional Engineering Consultants' Inc., in the amount of $30,000 for Assistance with Right-of-way Acquisition Associated with the Maguire Road Phase V Project. (City Engineer Wheeler) Three portions of Maguire Rd. and its continuation as Kissimmee A venue and H.M. Bowness Road remain to be reconstructed to provide additional lanes of travel. Maguire Road Phase V addresses Segment 3 of the overall project, which begins at a point north of Colonial Drive (SR 50) to the intersection of Story Road/Geneva Street. Phase V will widen Maguire Rd. to a five-lane cross-section and address stormwater and sanitary sewer force main issues along this portion of the roadway, which traverses a commercial area. The design portion of the work has reached the 95% completion level and right of way acquisition is underway. Most of the property owners have raised issues in the course of the acquisition process, which requires technical support of the City's legal team. The firm of Page 2 of5 City Commission Regular February 17, 2009 Professional Engineering Consultants, Inc. (PEC) was awarded the engineering design contract and is in the best position to provide the technical assistance required to successfully complete right of way acquisition and prepare the project for construction. Accordingly, the engineering contract was amended in February 2006 to add $37,207.61 for technical services in support of right of way acquisition. Since that time, it has become apparent that additional assistance will be required to complete right of way acquisition. I G. PUBLIC HEARINGS 10. Arden Park North - Preliminary Subdivision Plan. (Advertised in the Orlando Sentinel, Legal Classified on Thursday, February 5, 2009) (Senior Planner Howell) The subject property is located on the north side of Clarcona-Ocoee Road, west of Hobson Road, and east of Ingram Road. The subject property is 316.38 acres in size and is currently zoned PUD (Planned Unit Development). The Preliminary Subdivision Plan (PSP) for Arden Park North specifies how the remaining phases (2-6) of the development will be subdivided and ultimately developed. The project will have a net density of 2.95 dwelling units per acre, with a total of 767 lots. Of the 767 total lots, 445 will be detached and 322 will be attached. For the attached lots, the lot size will be 20' x 11 0', while the detached lots will have sizes of 55' x 125', 75' x 125', and 85' x 125' respectively. The developer has indicated that Final Subdivision Plans for each phase will be submitted individually. As was indicated during the presentation of the PUD Land Use Plan, there are many areas on the property where tree protection and preservation of trees that are 24-inches and above will be required. In order to expedite the review of the PSP, it was agreed that tree protection and preservation will be addressed in detail during the review of the FSP for each respective phase. Each of the lots will be graded on an individual basis to allow for increased tree protection on the site. I H. SEOND READING OF ORDINANCE - PUBLIC HEARING I 11. Approval of Ordinance for Change to the City of Ocoee Municipal Police Officers' and Firefighters' Retirement Trust Fund. (Advertised in the Orlando Sentinel, Legal Classified on Sunday, February 8, 2009) (Human Resources Director Carnicella) This approval will be to amend the Police Officers' and Firefighters' Pension Ordinance to change the multiplier from 3.0% to 3.5% and to discontinue the $200 per month supplemental benefit (stipend) effective October 1,2008. This issue was approved by the Police Officers' and Firefighters' Pension Board and agreed to by the Police & Fire unions. The impact to the City will be $100,492. However, the Actuarial Impact Statements indicate the City's contribution to this fund will be reduced from 18.3% to 11.3% of payroll, or approximately a $380,000 savings. This reduction will happen as a result of the re-evaluation of the assumptions to this Pension Fund. I I. REGULAR AGENDA 12. Discussion Regarding Piggybacking on the City of Orlando Contract #BI06- 2248-03 for Demolition Services for the Colony Plaza. (Purchasing Agent Tolbert) The City Building Official issued an emergency demolition order to demolish the Colony Plaza. Staff was directed to procure demolition services for same. The City of Orlando has a current term contract in place with Central Environmental Services, Inc. for demolition services, and staff recommends piggybacking on this contract to expedite the bid process. The City received three (3) proposals: Central Environmental Services, Inc. in the amount of $684,100.00, HB Walker, Inc. in the amount of $687,850.00, and D.H. Griffm Companies in the amount of$951,341.00. 13. Direction and Discussion Regarding Sunsetting the Ocoee School Advisory Board. (City Clerk Eikenberry) Page 3 of5 City Commission Regular February 17, 2009 I J. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 40f5 __----.J