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HomeMy WebLinkAbout04-07-09 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida April 7, 2009 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS I Presentation - Fire Safety "How to Prevent Home Fires" Essay Contest Winners. (Fire Chief Firster) Presentation - Efforts of Making Ocoee a Heart Safe Community - Martha Lopez- Anderson Proclamation - Water Conservation Month - April 2009. (Mayor Vandergrift) I C. COMMENTS FROM CITIZENS/PUBLIC I D. STAFF REPORTS AND AGENDA REVIEW I E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval and Acceptance of the Regular City Commission Minutes of March 17, 2009. (City Clerk Eikenberry) 2. Approval of Combined Operational Assistance and Voluntary Cooperation Mutual Aid Agreement. (police Chief Brown) In past years, the Ocoee Police Department and the Orange County Sheriffs Office have participated in a Combined Operational Assistance and Voluntary Cooperation Mutual Aid Agreement to assist each other with investigations or in unusual or emergency situations. The previous mutual aid agreement expired in January, 2009 with the election of a new sheriff. The Ocoee Police Department and the Orange County Sheriffs Office wish to enter into a new agreement which takes effect May 1,2009 and ends December 31,2012. 3. Approval of Change Order No.1 for Sorenson Park Fence Replacement from Mike's Ironworks & Industrial Services, Inc in the amount of $2,952.00. (Parks and Recreation Director Hayes) The replacement of the chainlink fence on the two baseball fields at Sorenson Fields has been completed. During the course of construction, it was necessary to alter various quantities in order to complete the work. City Commission Regular April 7, 2009 4. Renovation of New Police Headquarters, Project No. B09-01. (Public Works Director Krug) During contract negotiations, the City was able to reduce the contract price with Southern Building Services, Inc., by obtaining a lower quote for the security and access control portion of the project from Qualified Systems Contracting, Inc. The lower quote was based on contracting directly with the City to avoid the taxes on equipment and materials. The purpose of this owner initiated change is to remove the materials and equipment for the access control and video surveillance system per the contract negotiations and enter into a separate purchase order with Qualified Systems Contracting, Inc., to take advantage of the City's tax exempt status to acquire the materials. a. Approval of Owner Initiated Revision for Interior b. Purchase Order for New Access Control and Video Surveillance System to Qualified Systems Contracting, Inc. in the amount of $57,516.93. 5. Approval to Award RFQ #0901 Continuing Contracts for Engineering Services. (purchasing Agent Tolbert) The City's current continuing contracts for Engineering services will expire later in 2009. In compliance with the Consultants' Competitive Negotiations Act (CCNA), Florida Statutes Section 287.055,et seq. and the policies and procedures of the City of Ocoee, the City solicited statements of qualifications from professional engineering firms or individuals that are interested in providing general engineering services for engineering related planning, public works and utilities projects for studies, design, plans production, construction management, traffic impact analysis, and other miscellaneous engineering and planning projects. The City intends to award continuing contracts to no fewer than four (4) firms deemed to be the most highly qualified to perform the required services. In addition, it is the City's intent to select two major and/or mid-level firms, and two small firms or individuals. The contracts shall automatically be renewed annually unless terminated by the City in writing, for a maximum of five (5) years from the date of the execution. I G. PUBLIC HEARINGS I 6. Approval of Potential Solid Waste Collection Changes within the City Limits for Residential Construction and Demolition Debris. (Advertised in the Orlando Sentinel, Legal Classified on Wednesday, March 25,2009) (Public Works Director Krug) The City currently has a commercial franchise for the collection and disposal of the debris from commercial establishments within the City Limits. The City is considering establishment of a residential construction and demolition debris (C & D) franchise for debris in sufficient quantities to require the use of a roll-off or similar on-site storage container as provided for under Chapter 143 of Ocoee City Code. Currently, residential C & D services are not part of the commercial franchise and are not regulated by the City. I H. FIRST READING OF ORDINANCES I 7. First Reading of Ordinance Repealing and Restating Chapter 15 of the City of Ocoee Code of Ordinances Entitled, "Parks and Recreation Advisory Board." (Second Reading and Public Hearing scheduled for April 21, 2009) (Parks and Recreation Director Hayes) In the last year, the Parks and Recreation Advisory Board frequently had difficulty achieving a quorum of the membership and have therefore had to cancel many of their meetings. During a discussion of the City Commission, direction was given to staff to look into the membership and quorum issues and to restructure the membership of the Board to include wherever possible that members be selected from the following organizations; Ocoee Little League, Ocoee Youth Soccer League (OYSL), Ocoee Bulldog Pop Warner Football, and West Orange Senior Citizens. Page 2 of5 City Commission Regular April 7, 2009 8. First Reading of Ordinance for Hopper Property. (Second Reading and Public Hearing scheduledfor April 21, 2009) (principal Planner Rumer) The proposed Annexation and Initial zoning of the Hopper property was reviewed at a Public Hearing by the Planning and Zoning Commission on March 10,2009. The Planning & Zoning Commission voted unanimously to recommend approval of the Annexation and Rezoning of the +/- 1.24 acre parcel of land known as the Hopper Property located at 240 E. Silver Star Drive. a. Annexation Ordinance b. Rezoning Ordinance 9. First Reading of Ordinance for Silver Ridge Crossing - Rezoning Ordinance. (Second Reading and Public Hearing scheduledfor April 21, 2009) (principal Planner Fabre) The Silver Ridge Crossing property is located on the northeast corner of Silver Star Road and Ridgefield Avenue. The subject site is approximately 1.7 acres in size and is currently undeveloped, vacant and sparsely covered with a mixture of Golden Raintree, Palms and Oaks. The Applicant/Owner requests a "Planned Unit Development" (PUD) zoning in order to create a mixed-use commercial development. Therefore, the applicant/owner has submitted a Land Use Plan for the PUD rezoning and a Small-Scale Site Plan for construction ofa 13,515 square feet commercial building. 10. First Reading of Ordinance for Fountains West - PUD Land Use Plan Amendment Ordinance. (Second Reading and Public Hearing scheduled for April 21, 2009) (principal Planner Fabre) The Fountains West PUD was originally approved by the City Commission on December 19,2006. The PUD encompasses approximately 43 acres in size and is generally located on the northeast corner of the intersection of West Road and Ocoee-Apopka Road. The Fountains West PUD subdivision consists of eight lots of which Lot 6 is the recently constructed Publix Shopping Center. As of this date, lots 1 (SunTrust Bank) and 3 (Fifth Third Bank) are in the process of completing construction. Lot 2, approximately 1.14 acres in size, currently remains undeveloped. I I. SECOND READING OF ORDINANCES 11. Approval of Ordinance Controlling Loud, Unnecessary or Disturbing Noise. (Advertised in the Orlando Sentinel, Legal Classified on Thursday, March 26, 2009) (police Chief Brown) The City Commission of the City of Ocoee desires to control loud, unnecessary or disturbing noise within the city limits. Implementation of an enforcement program will promote, protect, and improve the safety of the citizens, consistent with the authority of and limitations on the City pursuant to the Florida Constitution and Florida Statutes. 12. Approval of Ordinance Adopting a New Article II of Chapter 124 of the Code of Ordinances of the City of Ocoee entitled, Smoking Prohibited in Portions of Recreational Property. (Advertised in the Orlando Sentinel, Legal Classified on Thursday, March 26,2009) (parks and Recreation Director Hayes) In December of 2008 the City Commission discussed the need to regulate smoking on and around recreational facilities in city parks. The Parks and Recreation Department was tasked to develop an ordinance to address the problem of individuals smoking around athletic fields during youth activities. Park and Recreation staff researched what other communities in the State of Florida have done in terms of developing ordinances that regulate smoking in parks and recreation areas, and found that several cities and counties in Florida have taken measures to protect their residents from secondhand smoke exposure by adopting ordinances that restrict smoking in outdoor areas, including recreation areas used by youth organizations, and other places where people congregate. Cities, villages and towns in the State of Florida that have adopted ordinances that prohibit smoking in parks to varying degrees include: Apopka, Chipley, Coral Gables, Dania Beach, Deland, Holly Hill, Marco Island, Miami Lakes, Newberry, North Port, Ormond Beach, Oviedo, Palm Coast, Palm Springs, Parkland, Port Orange, Port St. Joe, Sanibel, Seawall Point, St. Cloud, Sunrise, Tavares, and Venice. In addition to these cities there are several counties that have developed ordinances to prohibit smoking around recreational facilities, these include; Brevard, Hendry, Hillsborough, Nassau and Sarasota. Page 3 of5 City Commission Regular April 7,2009 13. Annexation and Rezoning of West Colonial Parcel (aka Walia Property). (Advertised in the Orlando Sentinel, Legal Classified on Thursday, March 5, 2009) (Senior Planner Howell) (Continued from the March 17, 2009, City Commission Meeting). The subject property is located south of SR 50 and north of the Florida Turnpike in unincorporated Orange County. The applicant is proposing to develop a three lot commercial subdivision on the subject property. a. Annexation Ordinance b. Rezoning Ordinance c. Preliminary Subdivision Plan d. Development Agreement I J. REGULAR AGENDA 14. District 1 Fire Station Discussion. (Assistant City Manager Croteau) The addition of a fourth fIre station to service the northern portion of the City was discussed during the FY09 budget process. A permanent station is estimated at approximately $3 million to build with on going annual operational costs of approximately $1.5 million. A temporary station is estimated at approximately $753,000 with annual operating costs approximately $670,000. Both scenarios assume the station would be located on property already owned by the City. During the budget process Commission discussed implementing the Fire Rescue Assessment Fee to help fund the construction of a permanent station and acquisition of equipment for the station. The current year's budget includes $340,000 for a temporary station, to be opened later in the fiscal year. 15. Approval to Apply for COPS Hiring Recovery Program (CHRP) Grant. (police Chief Brown) The COPS Hiring Recovery Program (CHRP) is a competitive grant program designed to address the full-time sworn officer needs of state, local, and tribal law enforcement agencies nationwide. CHRP provides funding directly to law enforcement agencies to hire new and/or rehire career law enforcement officers in an effort to create and preserve jobs, and to increase their community policing capacity and crime-prevention efforts. The Ocoee Police Department wishes to apply for funding to hire four police officers. 16. Appointment of Commission Liaison to Various Boards. (City Clerk Eikenberry) 17. City Commission Acceptance and Authorization to File the Annexation and Feasibility Report for Rose Hill Subdivision Phase 2 & 3 to Orange County Board of County Commissioner. (principal Planner Rumer) The City of Ocoee will hold a referendum vote for annexation in latter 2009 to annex Phases 2 & 3 of the Rose Hill subdivision. The City is responding to a request for annexation from the Home Owner Associations for Phases 2 & 3. This report will show that proposed annexations within the Rose Hill Phase 2 & 3 Study Area meet the requirements for annexation as outlined in Chapter 171 of the Florida Statutes. The annexation study area consists of :l::80.68 acres of land containing 244 existing single- family dwellings. I K. COMMENTS FROM COMMISSIONERS I I ADJOURNMENT I PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 28li.Ol05: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4 of 5