HomeMy WebLinkAboutResolution 91-10
RESOLUTION NO. 91-10
A RESOLUTION OF THE CITY OF OCOEE, FLORIDA,
ADOPTING AND APPROVING JOB DESCRIPTIONS SETTING
FORTH THE DUTIES AND RESPONSIBILITIES OF EACH
EMPLOYMENT POSITION IN THE FIRE DEPARTMENT,
THE RECREATION DEPARTMENT AND THE GENERAL
ADMINISTRATION OF THE CITY OF OCOEE; PROVIDING
FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
.
WHEREAS, the City commission of the City of Ocoee desires
to adopt and approve job descriptions for all of the employment
positions in the Fire Department, Recreation Department and the
General Administration of the City of Ocoeei and
WHEREAS, job descriptions setting forth the duties and
responsibilities of each employment position in the Fire Depart-
ment, the Recreation Department and the General Administration of
the city of Ocoee have been reviewed and approved by the City
commission.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OCOEE,FLORIDA, as follows:
section 1. Authoritv. The City commission of the City
of Ocoee, Florida has the authority to adopt this Resolution
pursuant to Article VIII of the Constitution of the state of
Florida and Chapter 166, Florida statutes.
section 2. Adoption of Job Descriptions. The City
Commission of the City of Ocoee, Florida hereby adopts and
approves the job descriptions for the CITY OF OCOEE FIRE
DEPARTMENT, as set forth in Exhibit "A" attached hereto and by
this reference made a part hereof, the job descriptions for the
CITY OF OCOEE RECREATION DEPARTMENT, as set forth in Exhibit "B"
. attached hereto and by this reference made a part hereof, and the
job descriptions for the GENERAL ADMINISTRATION OF THE CITY OF
OCOEE, as set forth in Exhibit "C" attached hereto and by this
reference made a part hereof.
Section 3. Severability. If any section, subsection,
sentence, clause, phrase or portion of this Resolution is for any
reason held invalid or unconstitutional by any court of competent
.
.
jurisdiction, such portion shall be deemed a separate, distinct
and independent provision and such holding shall not affect the
validity of the remaining portion hereto.
section 4. Effective Date. This Resolution shall become
effective immediately upon passage and adoption.
ADOPTED this ~day of May, 1991.
( SEAL)
APPROVED:
CITY OF OCOEE, FLORIDA
BY~~
Le e D b s, Jr., r
For use and reliance only
by the City of Ocoee,
approved as to fo~ and
legali ~ this / ~ day
of ~, 1991.
::~EY~::!~
City Attorney
FLOPPY/mh4758E
01 (04/30/91)
Approved by the
Commission at a
on fr1-t-f I
Agenda Item No.
- 2 -
Ocoee City
meeting held
, 1991, under
VI H
.
EXHIBIT "A"
TO RESOLUTION NO. 91-10
CITY OF OCOEE
FIRE DEPARTMENT JOB DESCRIPTIONS
.
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CITY OF OCOEE
FIRE DEPARTMENT
INDEX TO JOB DESCRIPTIONS
Battaliion Fire Chief
Fire captain
Fire Chief
Deputy Fire Chief
Fire Engineer
Firefighter
Fire Inspector
Fire Lieutenant
Fire Prevention Officer
Fire Training Officer
Paramedic
.
BATTALION FIRE CHIEF
KAJOR FUNCTION
.
This is responsible managerial work in directing firefighting
activities, including the protection of lives and property, of an
assigned platoon in the department. Work is performed under the
general supervision of a superior officer and is reviewed through
reports, observation, and by results obtained.
ILLUSTRATIVE DUTIES
Directs and coordinates the activities of fire companies to and
from a fire and their operation at the scene of a fire and
emergencies. Assists in preparing budget estimates of anticipated
expenditures. The individual is responsible for keeping within
approved budgets. Recommends the hiring, transfer, suspension,
lay-off, recall, promotion, discharge, assignment, and adjustment
of grievances of personnel. Reviews employee performance
evaluations for meri t pay increases and recommends denial or
approval of same. Attends departmental staff meetings to discuss
departmental policies and procedures. Relieves company fire
officer on arrival at fire and directs lifesaving and firefighting
activities until relieved of command by superior fire officer.
Determines and directs the proper deploYment of companies at the
scene of emergencies to effectively utilize personnel and
equipment. Determines the need for additional companies and calls
them into action. Supervises salvage and overhaul operations.
Observes the quality of work performed by company and station
officers; evaluates their effectiveness during emergencies, station
activities, and special assignments; discusses their performance
with superior officers. Prepares reports as required.
Performs other assigned duties as required.
MINIMUM QUALIFICATIONS
.
Knowledqe. Abilities. and skills
Thorough knowledge of fire hazards involved in the various types of
construction and in the storage and use of flammable liquids and
materials. Thorough knowledge of the accepted principles and
practices of fire safety, firefighting tactics, fire prevention,
and inspection teChniques. Knowledge of arson detection
procedures. Knowledge of radio communication procedures. Thorough
knowledge of the rules and regulations of the f ire department.
Knowledge of the principles and practices of fire administration.
Ability to prepare clear and concise reports. Ability to remain
calm and make decisions quickly during emergencies.
Adopted 5-7-91
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BATTALION FIRE CHIEF
MINDmH QUALIFICATIONS - Continued
Minimum Traininq and Experience
Graduation from an accredited community or junior college with
major course work in Fire Science or Fire Administration and four
years of firefighting experience, two of which must have been in a
supervisory capacity with the Ocoee Fire Department; or an
equivalent combination of training and experience.
Necessary Special Requirements
State of Florida Firefighter Minimum Standards and State EMT
certification. Possession of an acceptable Florida CDL license.
Adopted 5-7-91
FIRE CAPTAIN
MAJOR FUNCTION
.
This is responsible managerial work in directing the activities of
a station involved in firefighting or fire prevention and in the
care of fire department property and equipment. Work is performed
under the general supervision of a superior officer and is reviewed
through reports, observation, and results obtained.
ILLUSTRATIVE DUTIES
Directs the daily acti vi ties performed in a fire station on an
assigned shift in an assigned district; these activities include
supervising a fire company's response to and from a fire and its
operation at the scene of a fire. Assists in preparing budget
estimates of anticipated expenditures; responsible for keeping
within approved budgets. Attends departmental staff meetings to
discuss departmental pOlicies and procedures. Keeps abreast of
fire ordinances and codes. Reports violations within the district
to superior officers. Directs salvage activities. Supervises and
trains personnel assigned to the station. Inspects and provides
for the proper maintenance and cleaning of all equipment assigned
to the station. Supervises and participates in the assembling and
replacement of firefighting equipment in such a manner that it will
be ready for immediate use. Periodically inspects the area served
by the company to maintain familiarity with the location of the
fire hydrants, utility sprinklers, standpipe connections, and the
physical layout of buildings. Conducts formal performance
evaluations. Prepares accurate records and reports of events under
command. Inspects personnel, maintains discipline, transmi ts
orders and information, and prepares personnel records and fire
reports regarding alarms, supplies, and other matters pertaining to
unit and equipment.
Performs other assigned duties as required.
MINIMUM: QUALIFICATIONS
Knowledge. Abilities. and Skills
.
Thorough knowledge of firefighting tactics and principles
prescribed by department policy. Thorough knowledge of techniques
used in rescue, evacuation, first aid, confinement of fire,
extinguishment and chemistry of fire and ventilation, salvage, and
overhaul. Thorough knowledge of arson investigation procedures and
related court procedures. Considerable knowledge of radiological
monitoring and other appropriate civil defense functions.
Considerable knowledge of fire prevention programs and knowledge of
the fire prevention code on a fire company level. Ability to
assume temporary command in the absence of a chief officer.
Adopted 5-7-91
.
.
FIRE CAPTAIN
Knowledae. Abilities. and Skills - continued
Ability to successfully commit fire companies at the scene of a
fire or other emergency. Ability to conduct in-station training
classes on appropriate fire service subjects as directed. Ability
to interpret and understand written policy concerning laws,
ordinances, rules, regulations, orders, notices, and procedures
which establish and regulate the acti vi ties of the department.
Ability to supervise and instruct subordinate personnel.
Minimum Trainina and Exoerience
Graduation from high school or a GED and six years of firefighting
experience, two of which must have been in a supervisory capacity
with the Ocoee Fire Department; or an equivalent combination of
training and experience.
Necessary SDecial Reauirements
state of Florida Firefighter Minimum Standards and State EMT
certification. Possession of an Engineer's Certificate from an
accredited school. Possession of an acceptable Florida CDL
license.
Adopted 5-7-91
.
.
FIRE CHIEF
MAJOR FUNCTION
This is a highly responsible administrative position directing all
of the employees and activities of the Fire Department. Duties
include planning, directing, and developing activities of the Fire
Department in the enforcement of laws and ordinances governing fire
prevention and protection of life and property. Work is performed
with considerable independence and latitude in the conduct of fire
operations and is subj ect to executive direction by the ci ty
Manager. Work is reviewed through conferences, review of
operations, analysis of reports and recommendations, and evaluation
of results obtained.
ILLUSTRATIVE DUTIES
Formulates orders and regulations governing activities of the Fire
Department. Implements agreements and provides services as
mandated to the County and other jurisdictions. Confers with the
city Manager and subordinate officers on the formulation of
policies and practices of the Department. Formulates and
prescribes work methods and procedures to be followed by members of
the Department. Takes necessary steps in improving fire
operations. Takes appropriate disciplinary action as required.
Plans and supervises enforcement of fire and safety regulations and
programs of fire prevention and detection. Cooperates with state
and federal officers in the apprehension and detention of wanted
persons and with other agencies where activities of the Fire
Department are involved. Insures proper advice and assistance is
rendered to firefighters in non-routine investigations and
personally participates in the more difficult problems encountered
by subordinates. supervises the control of expenditures of
departmental appropriations and submits and explains annual
departmental budget requests. Requires the use and exercise of
independent judgment. Prepares reports, correspondence, agenda
items, and speeches.
Performs other assigned duties as required.
MINIMUM QUALIFICATIONS
Knowledge. Abilities. and Skills
Extensive knowledge of fire administration and of fire prevention
methods. Extensive knowledge of controlling laws and ordinances.
Thorough knowledge of personnel techniques as related to the
training, placement, and evaluation of fire personnel. Thorough
knowledge of scientific methods and fire safety, fire hazards, and
radio communication. Considerable knowledge of the geography of
the City. Demonstrated ability to lead and direct the activities
Adopted 5-7-91
.
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FIRE CHIEF
Knowledqe. Abilities. and Skills - Continued
of fire personnel. Ability to establish and maintain effective
working relationships as necessitated by the work. Ability to
demonstrate resourcefulness and sound judgment in emergencies.
Ability to be sensitive to the social realities of the community
and of the need to enhance well-being and stability throughout all
sectors of the community.
Minimum Training and EXDerience
Graduation from an accredited four year college or university with
a degree in Business, Public Administration, Fire Science, or a
related field and ten years of progressively responsible experience
in firefighting, five years of which must have been in a
supervisory capacity; or an equivalent combination of training and
experience.
Necessary special Reauirements
Possession of state of Florida Firefighter certification.
Possession of an acceptable Florida Drivers license.
Adopted 5-7-91
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DEPUTY FIRE CHIEF
MAJOR FUNCTION
This is very responsible administrative and technical work
assisting in planning, directing, and coordinating all activities
in the Fire Department. Work includes direction, supervision, and
administration of either the Bureau of operations which is
responsible for combat, training, and automotive maintenance, or
the Bureau of Administration which is responsible for purchasing,
personnel, budget, communications, fire prevention, and building
maintenance. An employee in this class performs the duties of the
position under policies and directives of the Fire Chief. Duties
involve responsibilities as delegated for the selection, placement,
promotion, training, development, safety, and discipline of
department personnel. Al though work is subj ect to review and
inspection by the Fire Chief, the employee works with relative
independence in day-to-day activities requiring the exercise of
considerable independent judgment and initiative. Review of work
is accomplished through conferences, review of operations, analysis
of reports and recommendations, and evaluation of results by the
Fire Chief.
ILLUSTRATIVE DUTIES
Plans, organizes, supervises, and administers the activities and
day-to-day functions of a bureau of the department. Assists in the
development of departmental policies, procedures, rules, and
regulations. Reviews and analyzes internal and external reports to
determine trends and makes recommendations for changes in
organization, administration, and operations to the Fire Chief.
Makes inspections of operations to ascertain level of performance.
Provides direction to the maintenance of f ire stations, their
grounds, and fire equipment, materials, and supplies. Makes
special studies and investigations assigned by the Fire Chief.
Makes oral and written reports. Prepares and administers annual
budget for department.
Performs other related duties as assigned.
MINIMUM QUALIFICATIONS
Knowledqe, Abilities, and Skills
Thorough knowledge of modern fire administration, suppression, and
prevention. Thorough knowledge of the laws and ordinances to be
enforced. Thorough knowledge of the geography of the city and
surrounding area including the locations of principal buildings.
Thorough knowledge of departmental training programs. Ability to
plan, organize, direct, and administer fire department activities
of a. broad scope and intensity. Abili ty to establish and maintain
Adopted 5-7-91
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DEPUTY FIRE CHIEF
Knowledqe. Abilities. and Skills - continued
effective working relationships with employees and the general
public. Ability to speak and write effectively. Ability to train
and instruct subordinates. Ability to direct and command
personnel. Maintains good physical condition.
Minimum Traininq EXDerience
Graduation from an accredited four year college or university with
a degree in Business, Public Administration, Fire Science, or a
related field supplemented by technical training in fire prevention
and suppression and formal training in fire administration with
seven years of progressively responsible paid experience in a fire
department, three years of which must have been as an officer in a
line or staff function for the city of Ocoee; or an equivalent
combination of training and experience.
Necessarv Special Requirements
Possession of State of Florida Firefighter certification.
Possession of an acceptable Florida CDL license.
Adopted 5-7-91
FIRE ENGINEER
MAJOR FUNCTION
.
This is specialized work in driving and operating heavy duty and/or
special motorized vehicles assigned to fire-combat operations. An
employee in this class is responsible for safely driving emergency
firefighting apparatus and for the efficient operation of pumps at
the scene of fires. Although the operation of equipment is the
most difficult and responsible part of the work, a large part of
the time is spent in study, inspection, and maintenance of
apparatus. Work is performed in accordance with instructions and
well-defined routine and supervision is received from a superior
officer.
ILLUSTRATIVE DUTIES
Employee is responsible for safely driving emergency fire apparatus
and for the safe efficient operation of pumps, elevated ladders or
booms, and all other equipment assigned or relative to the
apparatus. Lays hose lines and makes pumper hook-Ups as necessary.
Maintains proper pressures on hose lines and continuously checks
condition of motors and the operating unit during operations; makes
necessary adjustments or changes. Checks engine and inspects all
equipment, ignition, batteries, brakes, warning devices, and other
equipment daily to see that the apparatus is in good working
condition and notifies his/her immediate superior of any item in
need of maintenance work, inoperation, or of missing parts from the
vehicle inventory. Operates pumps to maintain adequate water
volume and pressure. Assures that all equipment, tools, and other
items assigned to the apparatus used during emergencies or other
work is returned to its proper place. Cleans apparatus, all tools,
and equipment after use and assures everything is in proper working
condition. Performs firefighting duties and basic emergency
medical treatment as required. Keeps fully informed of assigned
first-run territory, hydrants, mains, buildings, sprinkler and
standpipe connections, and any other pertinent information
necessary to respond to alarms safely, quickly, and to perform
effectively upon arrival at the fire scene. Assists in service
inspections in assigned area or response as a member of the unit.
Participates in schools, drills, and other activities to maintain
proficiency and increase of skills and knowledge.
Performs other assigned duties as required.
MINIMUM QUALIFICATIONS
. Knowledge, Abilities, and Skills
Considerable knowledge of modern firefighting principles,
practices, and procedures including hydraulics and mechanics.
Adopted 5-7-91
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FIRE ENGINEER
Rnowledae. Abilities. and skills - continued
Knowledge and skills in the operation and maintenance of various
types of apparatus and equipment used in firefighting activities.
Knowledge of basic emergency treatment. Knowledge of city
geography including location of fire hydrants. Knowledge of
department rules and regulations. Ability to react quickly and
calmly in emergency conditions. Ability to operate heavy fire
apparatus safely and efficiently. Ability to make mental
calculations of engine pressures required for necessary hook-Ups
and to perform prolonged and arduous work under adverse conditions.
Minimum Trainina and Experience
Graduation from high school or a GED and two years of full-time
firefighting experience, one year of which must have been in the
Ocoee Fire Department.
Necessarv special Reauirements
state of Florida Firefighter Minimum standards and state EMT
certification. Possession of an Engineers certificate from an
accredited school. Possession of an acceptable Florida CDL
license.
Adopted 5-7-91
FIREFIGHTER
MAJOR FUNCTION
.
This individual performs general duties in the prevention of fire
and protection of life and property. Work is performed as a member
of a team and a superior officer is usually available to assign
definite duties. Work is reviewed by observation of results
obtained and methods used. Employees in this class carry the Fire
Department grade or rank established by the Fire Chief.
ILLUSTRATIVE DUTIES
Responds to fire alarms with a fire company. Prepares to fight
fire by connecting hose to hydrants or pumps and joining hose
sections and nozzles to hose. Enters burning building and operates
nozzle to direct stream of water on fires. Operates hand fire
extinguishers and similar equipment to extinguish fires. Raises,
lowers, and climbs ladders. ventilates burning buildings to carry
off smoke and gases. Rescues individuals and provides appropriate
emergency medical assistance. Performs salvage operations such as
placing salvage covers, sweeping water, and removing debris. May
dri ve ladder trucks, pumper trucks, and emergency trucks in
responding to fire alarms and in returning to the station.
Operates pumps to maintain an adequate water volume and pressure.
Attends instruction sessions concerning firefighting methods,
equipment operations, first aid, and street hydrant locations.
Maintains good physical fitness. Performs cleaning and maintenance
of tasks in and about the assigned station. Maintains vehicles and
equipment daily. Administers first response of first aid to
injured or afflicted persons.
Performs other assigned duties as required.
MINIMUM QUALIFICATIONS
Know1edQe. Abi1ities. and Ski11s
Knowledge of the street system and geography of the city.
Knowledge of first aid methods and ability to provide medical
assistance as required. Ability to understand and follow oral and
wri tten instructions. Abili ty to react quickly and calmly in
emergencies. Ability to perform prolonged and arduous work under
adverse conditions. Ability to operate fire apparatus, vehicles,
and equipment. Skills in tactical firefighting.
4It Minimum Traininq and Experience
Graduation from high school or aGED.
Adopted 5-7-91
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FIREFIGHTER
MINIMUM QUALIFICATIONS - Continued
Necessary special Reauirements
Possession of an acceptable Florida CDL license. In addition, any
individual who is to be employed as a Firefighter must meet the
following requirements of Division of state Fire Marshal, section
633.34, Florida State Statutes: (1) be at least 18 years of age;
(2) not have been convicted of a felony or a misdemeanor related to
this classification for a period of four years after expiration of
sentence or released from probation if the sentence was suspended
or adjudication withheld; (3) have fingerprints on file with the
division or an agency designated by the division; (4) have a good
moral character as determined by investigation under procedure
established by the division; (5) be in good physical condition as
determined by a medical examination as prescribed by the division.
Such examination may include, but need not be limited to, the
provisions of the National Fire Protection Association Pamphlet
1001; (6) be a non-user of tobacco or tobacco products for at least
one year immediately preceding his application as evidenced by a
sworn affidavit.
Adopted 5-7-91
FIRE INSPECTOR
MAJOR FUNCTION
.
This is responsible technical work involving fire prevention
inspection, public education, and investigation. Work is of
moderate difficulty and requires the application of specialized and
previously acquired knowledge, abilities, and skills. Work is
performed under the general supervision of the Fire Prevention
Officer and is reviewed through reports, observations, and results
obtained.
ILLUSTRATIVE DUTIES
Makes regular inspections of businesses and all public buildings in
the City. Serves notices to businesses for the purpose of
correcting fire code violations. Makes re-inspections to determine
progress on corrections as well as completion of corrections.
Maintains record file of all inspections. Makes inspections of all
new commercial construction and single-family attached housing and
related blueprints for compliance with 101 Life Safety Code and
Standard Fire Prevention Code. Makes investigations of suspected
arson cases. Conducts investigations to establish causes for all
structural fires in the city; prepares reports for court
appearances. Develops fire evacuation plans on request. Develops
and presents educational classes on fire prevention and safety.
Meets with many groups for the purpose of giving fire extinguisher
demonstrations and instructional classes. Conducts fire flow tests
for engineering firms for calculating sprinkler systems. Approves
or denies burn permits in the city limits of Ocoee.
Performs other assigned duties as required.
MINIMUM QUALIFICATIONS
Knowledqe. Abilities. and Skills
.
Thorough knowledge of fire hazards in various types of construction
and in storage of flammable liquids and materials. Thorough
knowledge of accepted practices of fire safety and inspection
techniques. Thorough knowledge of the cause and origin of fire and
investigati ve methods of suspected arson fires. Thorough knowledge
of the Fire department and its operations. Considerable working
knowledge of fire codes. Ability to communicate effectively both
orally and in writing. Ability to read blueprints, maintain
appropriate records, and prepare reports.
Minimum Traininq and Experience
Graduation from high school or a GED and four years of full-time
Adopted 5-7-91
FIRE INSPECTOR
Minimum Traininq and EXDerienoe - continued
firefighting experience, one year of which must have been in the
. Ocoee Fire Department.
Necessary SDecial Requirements
state of Florida Firefighter Minimum Standards and State of Florida
Municipal Fire Safety Inspector's certifications; State EMT
certification required. Possession of an acceptable Florida CDL
license.
.
Adopted 5-7-91
FIRE LIEUTENANT
MAJOR FUNCTION
.
This is supervisory work in the direction of the activities of a
fire company. Work is performed under the direction of a superior
officer and the work is reviewed through reports, observation, and
results obtained.
ILLUSTRATIVE DUTIES
Responds to fire alarms in an assigned district; directs the route
to be taken to the fire and upon arrival, determines what apparatus
and equipment are needed. Makes decisions as to the best methods
of extinguishing fires and directs operations until relieved by a
superior officer. Supervises laying of hose lines, directing and
varying the pressure of water streams, placing of ladders,
ventilation of buildings, rescue operations, administering of first
aid, and placement of salvage covers. Ensures all station
equipment is returned to proper place after a f ire has been
extinguished and that all equipment is in working order at all
times. Prepares incident reports. Makes charts, maps, diagrams,
etc., during familiarization inspections to learn the location of
fire hydrants, sprinkler systems, standpipe connections, and the
physical layout of buildings in district. supervises cleaning of
quarters, equipment, and apparatus of fire station of assigned
shift. Transmits orders and information to subordinates.
Participates in training activities and studies modern firefighting
methods and techniques. Keeps records and evaluates performance of
subordinates. Requests supplies for personnel and station. May
train personnel on firefighting techniques.
Performs other assigned duties as required.
MINIMUM QUALIFICATIONS
.
Knowledqe. Abilities. and Skills
Considerable knowledge of the operation and maintenance of the
various types of apparatus and equipment used in firefighting
activities. Working knowledge of first aid principles and methods.
Working knowledge of the Fire Department rules and regulations.
working knowledge of fire prevention methods and of city ordinances
on fire prevention. Ability to supervise subordinates in the
effective use of firefighting equipment and apparatuses. Ability
to learn and remember the location of fire hydrants and streets in
an assigned district. Ability to lead personnel effectively and
maintain discipline. Ability to exercise sound judgment. Ability
to prepare clear and concise reports. Skills in the operation and
maintenance of various types of apparatus and equipment used in
firefighting activities.
Adopted 5-7-91
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FIRE LIEUTENANT
MINIMUM OUALIFICATIONS - Continued
Minimum Training and EXDerience
Graduation from high school or a GED and four years of full-time
firefighting experience, one year of which must have been in the
Ocoee Fire Department.
Necessary sDecial Reauirements
state of Florida Firefighter Minimum Standards and State EMT
certification. Possession of an Engineers certificate from an
accredited school. Possession of an acceptable Florida CDL
license.
Adopted 5-7-91
FIRE PREVENTION OFFICER
MAJOR FUNCTION
.
This is responsible managerial work in directing the Fire
Prevention division including building inspection, fire education,
arson investigations, and new construction plans review. Work is
performed under the general supervision of a superior officer and
is reviewed through reports, observations, and results obtained.
ILLUSTRATIVE DUTIES
Directs regular inspections of businesses and public buildings in
the City and keeps records of these inspections. Directs
acti vi ties of the Fire Prevention Bureau. Serves notices for
correction of fire hazards. Participates in public education
activities regarding fire prevention. Gives fire extinguisher
demonstrations and instructional classes. Makes investigations of
suspected arson cases. Conducts investigations to establish causes
for all fires in the City; prepares reports. In conjunction with
other city departments, inspects new buildings and the plans of
those proposed or under construction. Assists in preparing budget
estimates of expenditures; responsible for keeping within approved
budgets. Attends departmental staff meetings to discuss
departmental policies and procedures. Serves as Public Information
Officer for the department.
Performs other assigned duties as required.
MINIMUM QUALIFICATIONS
Knowledge. Abilities. and Skills
Considerable knowledge of Fire Codes and ability to apply this
knowledge to fire control and prevention. Thorough knowledge of
fire hazards involved in the various types of construction and in
the storage and use of flammable liquids and materials. Thorough
knowledge of the accepted principles and practices of fire safety,
firefighting tactics, fire prevention, and inspection techniques.
Thorough knowledge of arson investigation procedures and related
court procedures. Abili ty to maintain records and prepare reports.
Ability to plan, assign, and coordinate activities of subordinates.
Skills in public speaking and fire education techniques.
Minimum Trainina and Exoerience
.
Graduation from high school or a GED and four years of full-time
firefighting experience, one year of which must have been in the
Ocoee Fire Department.
Adopted 5-7-91
.
.
FIRE PREVENTION OFFICER
MINIMUM QUALIFICATIONS - continued
Necessary Special Reauirements
Possession of an acceptable Florida CDL license. state of Florida
certified Firefighter required. state of Florida certified
Municipal Fire Safety Inspector required. state of Florida EMT
certification required.
Adopted 5-7-91
FIRE TRAINING OFFICER
MAJOR FUNCTION
.
This is responsible managerial work in directing the Fire Training
Division including all administrative and operational functions.
Work is performed under the general supervision of a superior
officer and is reviewed through reports, observations, and results
obtained.
ILLUSTRATIVE DUTIES
Identifies department training needs. Designs, plans, coordinates,
and implements the Department's training programs including EMS
training programs. Instructs in basic fire courses. Prepares
outlines and training materials. Prepares individual lesson plans.
Maintains records of individual training, performance, and
progress. Conducts field drills. visits stations and observes
company school and drills. Conducts group familiarization
inspection trips for all personnel. Administers tests and
examinations. Attends departmental staff meetings to discuss
departmental policies and procedures. Assists in the preparation
and monitoring of the training division budget. Manages the
Department's library and audio/visual equipment.
Performs other assigned duties as required.
MINIMUM QUALIFICATIONS
Knowledae, Abilities, and skills
Considerable knowledge of the training needs and available courses
used by the fire service. Considerable knowledge of the techniques
and procedures used in group instruction. Considerable knowledge
of the principles and practices of modern firefighting equipment
techniques and apparatus. Knowledge of EMS techniques. Ability to
communicate and instruct groups effectively. Ability to maintain
records and make reports. skill in testing and evaluation
procedures. Considerable leadership skills.
Minimum Trainina and Experience
.
Graduation from an accredited community or junior college with
major course work in Fire science or Fire Administration and four
years of progressively responsible paid experience in a fire
department, two years of which must have been as an officer in a
line or staff function; or an equivalent combination of training
and experience.
Adopted 5-7-91
.
.
FIRE TRAINING OFFICER
MINIMUM QUALIFICATIONS - continued
Necessarv SDecial Reauirements
Possession of Fire Officer I Instructor's certificate. state of
Florida Firefighter Minimum standards and state EMT certification.
Possession of an acceptable Florida CDL license.
Adopted 5-7-91
PARAMEDIC
MAJOR FUNCTION
.
This position is a specialized position within the fire department
structure. Work involves basic and advanced life support as well
as rescue and recovery. Work is performed according to Orange
County Emergency Medical Services protocol and standing orders in
addition to Ocoee Fire Department standard operating procedures.
The individual is directly responsible to the company officer for
any problems which should arise. This position must comply with
the description for Firefighter.
ILWSTRATIVE DUTIES
Performs daily EMS activities assigned by company officer. Must
know and provide accepted techniques of basic and advanced support
to victims of sudden illness or injury; techniques include cardiac
monitoring, drug therapy, intubation, and extrication. Assists in
maintaining an adequate supply of medical equipment. Insures all
necessary supplies and equipment are contained in ambulances.
Supervises, provides, and insures quality patient care on all EMS
runs until arrival of chief officers. Instructs CPR and first aid
courses to department employees and the public when requested to do
so.
Performs other assigned duties as required.
MINIMUM QUALIFICATIONS
Knowledae. Abilities. and Skills
Thorough knowledge of all that is set forth for Firefighters.
Ability to swim in order to perform rescue and recovery of life and
equipment. Thorough knowledge of basic and advanced life support
techniques as mandated by Federal, State, and Local governments as
well as departmental requirements. Must keep paramedic
certification and skills current through continuing education.
Ability to assist in instruction of paramedic continuing education.
Minimum Trainina and ExPerience
Graduation from high school or a GED and two years of full-time
firefighting experience, one year of which must have been in the
Ocoee Fire Department.
Necessary S-pecial Reauirements
.
state of Florida Firefighter Minimum Standards and
and County certification. Maintain a current
Association Advanced Cardiac Life Support
Possession of an acceptable Florida CDL license.
paramedic state
American Heart
certification.
Adopted 5-7-91
.
EXHIBIT "B"
TO RESOLUTION NO. 91- 10
CITY OF OCOEE
RECREATION DEPARTMENT JOB DESCRIPTIONS
.
.
CITY OF OCOEE
RECREATION DEPARTMENT
INDEX TO JOB DESCRIPTIONS
Athletic Specialist
Recreation Aide
Recreation Director
Recreation Leader
Recreation Specialist
Recreation Supervisor
.
ATHLETIC SPECIALIST
MAJOR FUNCTION
.
This is responsible professional work directing and superv1s1ng a
specialized athletic activity in an assigned area. Work is
performed under the general supervision of other supervisory
personnel and is reviewed through reports and other observations of
results achieved.
ILLUSTRATIVE DUTIES
Plans, organizes, and supervises a specialized athletic activity,
such as aquatics, tennis, adul t sports, etc. Arranges for
publicity and notification of special programs and represents the
department in matters concerning the specialized activity.
Provides and arranges for facilities, materials, and equipment for
acti vi ties. Prepares budget estimates. Makes periodic and special
reports as required. Interviews, trains, and supervises other
staff members. Conducts organizational meetings and clinics for
supervisors and coaches. Prepares schedules of athletic events;
collects and monitors monies received for participation in
programs.
Performs other assigned duties as required.
MINIMUM QUALIFICATIONS
Knowledge. Abilities. and Skills
Considerable knowledge in the fundamentals of broad specialty areas
of recreation assigned. Considerable knowledge of types of
facilities and materials required to execute specialty area
programs. Ability to analyze and adjust special activities to the
needs and structure of the participating groups. Ability to train
and supervise others in special acti vi ties. Abili ty to work
effectively with different segments and age groups of the
communi ty. Skills in planning, organizing, and implementing
special activities.
Minimum Traininq and Experience
Graduation from an accredited college or university with a
Bachelor's Degree in Recreation, Parks, Physical Education, Health,
or closely related field. One year of experience in the area of
specialty assigned, preferably in a supervisory capacity; or an
4It equivalent combination of training and experience.
Necessary SDecial Reauirements
Possession of an acceptable Florida CDL license.
Adopted 5-7-91
RECREATION AIDE
MAJOR FUNCTION
.
This is skilled work assisting in organizing and directing
recreational activities. An employee in this class is responsible
for assisting and occasionally conducting a varied program of
activities at playgrounds, recreation centers, pools, and other
recreational facilities.
ILLUSTRATIVE DUTIES
Assists a supervisor of a playground or recreation center in
conducting activities and distributes equipment for games. Helps
maintain order and discipline. Checks equipment to assure that it
is clean and in proper working order. Assists supervisor in giving
instructions in recreational and playground activities. Answers
telephone and gives information on center activities and schedules.
Instructs classes in fundamentals of swimming, diving, and water
safety. Attends and assists with organizational meetings and
clinics. Assists in collecting and accounting of monies involved
in each program.
Performs other assigned duties as required.
MINIMUM QUALIFICATIONS
Knowledge. Abilities. and Skills
Knowledge of one or more activities involved in a community
recreation program. Ability to instruct program participants in a
variety of recreational activities. Ability to establish and
maintain effective working relationships with co-workers and
participants.
Minimum Trainina and Experience
Graduation from high school or aGED.
Necessarv special Reauirements
Certification or licensing may be required for designated positions
in this classification. Possession of an acceptable Florida CDL
license.
.
Adopted 5-7-91
.
.
RECREATION DIRECTOR
MAJOR FUNCTION
This is highly responsible professional and administrative work
directing the City's recreation facilities. Work involves
responsibility for planning, organizing, staffing, and
administering comprehensive recreation programs for the City. Work
is performed under the administrative direction of the City Manager
and considerable independent judgment, discretion, and initiative
are exercised in carrying out the daily operations of the
department with efficiency and effectiveness. The work is reviewed
through reports, conferences, observations, analyses of reports and
recommendations, and by results achieved.
ILWSTRATIVE DUTIES
Supervises, directs, plans, coordinates, and instructs all
personnel wi thin the Recreation Department. Prepares reports,
correspondence, agenda items, and grants requests. Administers
federal and state grants. Represents the City at conferences,
seminars, workshops, and meetings. Directs the preparation of the
budget of the department and makes procedural and operational
recommendations to the City Manager. Coordinates work activities
and programs of the department with other ci ty programs and
projects. Maintains and promulgates necessary departmental rules
and regulations in accordance with personnel rules and regulations
and city policy. Investigates and adjusts personnel problems that
arise from time to time. Attends and participates in conferences
and meetings of department heads, the City commission, and others.
Plans, organizes, develops, and administers the athletic programs
for youth and adults; coordinates the athletic activities of groups
and athletic organizations throughout the city. Solicits community
support and sponsorships for youth and adult programs. Reviews the
work with the Public Works Director of those invol ved in the
maintenance of grounds, playgrounds, tennis courts, athletic
fields, community centers, and other recreation facilities. Plans
the construction and maintenance of parks, playgrounds, and
playground equipment. Coordinates the turf, construction, and
renovation of athletic fields.
Performs other assigned duties as required.
MINIMUM QU~FICATIONS
Knowledge. Abilities. and Skills
Extensi ve knowledge of modern techniques, methods, procedures,
principles, and practices of all phases of recreation programs.
Extensive knowledge of personnel, finance, general office, business
administration, and ability to apply them. Thorough knowledge of
Adopted 5-7-91
.
.
RECREATION DIRECTOR
Knowledae. Abilities. and Skills - Continued
the use and care of all types of park and recreation tools,
equipment, instruments, materials, and supplies. Ability to plan,
direct, supervise, coordinate, organize, and inspect park and
recreation programs and acti vi ties. Abili ty to plan, assign,
instruct, review, and evaluate work assignments of technical and
professional personnel. Ability to address civic organizations or
other public or private groups on subjects relative to recreation
programs and proj ects. Ability to establish and maintain effective
working relationships as necessitated by the work. Ability to
prepare, develop, and present long-range recreation plans and
programs.
Minimum Trainina and EXDerience
Graduation from an accredited college or university with a degree
in Recreation Administration, Leisure Services, Physical Education,
Business or Public Administration, or related field and six years
of progressively responsible professional and administrative
recreation experience, three years of which must have been in a
supervisory capacity; or an equivalent combination of training and
experience.
Necessary Special Reauirements
Possession of an acceptable Florida Drivers License.
Adopted 5-7-91
RECREATION LEADER
MAJOR FUNCTION
.
This is skilled work assisting in conducting various recreation
acti vi ties. Work is performed under general supervision of a
superior.
ILLUSTRATIVE DUTIES
Assists in supervision of free-play and games at a center. Checks
attendance, teaches sportsmanship, maintains discipline, maintains
safety and health standards, and instructs in sports and special
interest classes for youth and adul ts. Acts as scorekeeper,
umpire, or coach for various athletic programs. Serves as
instructor for recreation and athletic activities. Gives
instructions and upholds recreation department policies and rules.
Assists in inspecting all equipment. Issues and collects
equipment. Assists in planning and carrying out recreational
activities for a broad range of interests.
Performs other assigned duties as required.
MINIMUM QUALIFICATIONS
Knowledqe. Abilities. and Skills
Some knowledge of recreational activities. Thorough knowledge of
low-organized games, rules, and regulations of various team and
individual sports. Ability to participate in various recreational
activities. Ability to establish friendly relationships with
youth, teens, and adults to gain their confidence. Ability to
express ideas orally. Some skill in preparing and implementing a
variety of recreational and athletic activities.
Minimum Traininq and Experience
Graduation from high school or a GED and one year of experience in
recreation; preferably as a supervisor or instructor for youth or
adul t acti vi ties; or an equivalent combination of training and
experience.
Necessary Special Reauirements
Possession of an acceptable Florida CDL license.
.
Adopted 5-7-91
I
.
.
RECREATION SPECI~ST
MAJOR FUNCTION
This is responsible, professional work directing, supervising, and
conducting a specialized recreation in an assigned area. Work is
performed under the general supervision of other supervisory
personnel and is reviewed through reports and other observations of
results achieved.
ILLUSTRATIVE DUTIES
Plans, organizes, conducts, and supervises a specialized recreation
activity such as therapeutic recreation, gymnastics, skating, arts
and crafts, nature, and the performing arts of drama, dance, and
music. Prepares pUblicity of special programs and represents the
department in matters concerning the specialized activity.
Provides and arranges for facilities, materials, and equipment for
special programs. Assists in planning, promoting, organizing, and
coordinating programs and activities at the City's community
centers. Prepares periodic and special reports as required.
Interviews, trains, and supervises other staff members. Speaks to
groups concerning programs offered at a center and assists citizens
with questions concerning center activities.
Performs other assigned duties as required.
MINIMUM QUALIFICATIONS
Knowledqe. Abilities. and Skills
Considerable knowledge in the fundamentals of broad specialty areas
of recreation assigned. Considerable knowledge of types of
facili ties and materials required to carry out specialty area
programs. Ability to analyze and adjust special activities to the
needs and structure of the participating groups. Ability to train
and supervise others in special activities. Skill and ability to
effecti vely work with different segments and age groups of the
community in a specialty area. Skills in planning, organizing, and
implementing of the special activity.
Minimum Trainina and ExPerience
Graduation from an accredited four year college or university with
a degree in Recreation, Parks, Physical Education, Leisure
Services, Health, or closely related field; or an equivalent
combination of training and experience.
Necessary Special Requirements
Possession of an acceptable Florida CDL license.
Adopted 5-7-91
RECREATION SUPERVISOR
MAJOR FUNCTION
.
This is responsible professional work concerning the development
and supervision of specific athletic programs. Duties include
assisting in the overall coordination of athletic acti vi ties. Work
is performed under the administrative direction of the Recreation
Director who reviews work through conferences, reports,
observations, and by results obtained.
ILLUSTRATIVE DUTIES
Plans, organizes, implements, and supervises major and minor adult
and youth sports activities. Prepares specifications and orders
athletic materials and supplies. Maintains inventory of equipment
and supplies. Assists Recreation Director in the supervision and
administration of all athletic activities. Plans, organizes, and
supervises one or more city-wide youth and/or adult athletic
programs such as golf, tennis, aquatics, football, baseball,
basketball, track and field, softball, soccer, etc. Assists in the
organization and operation of all special athletic events. Trains
and supervises staff members in executing their duties. Assists in
the training and scheduling of part-time staff. Keeps abreast of
new trends, rules, and techniques. Ensures that approved programs
are implemented as directed. Assists Recreation Director in
interpreting program policies and procedures to the general public
and interested groups. Schedules facilities and recommends
appropriate maintenance of areas under their supervision.
Recommends hiring, transfer, recall, lay-off, promotion, and
discharge for part-time and volunteer staff. Works with public in
promotion of programs and activities.
Performs other assigned duties as required.
MINIMUM QUALIFICATIONS
Knowledqe. Abilities. and Skills
.
Considerable knowledge in a specialty area of adul t athletic
programs and in the fundamentals of athletics. Considerable
knowledge of materials and types of facilities required to execute
all athletic programs. Ability to communicate effectively.
Ability to work effectively with all segments and age groups of the
communi ty . Abili ty to prepare reports. Abili ty to analyze
problems and make recommendations. Ability to recruit, train, and
conduct youth and adult clinics for volunteers, coaches, and
managers. Considerable public relations skills and experience.
Skills in planning, organizing, and implementing an athletic
activity.
Adopted 5-7-91
RECREATION SUPERVISOR
MINIHUH QUALIFICATIONS - continued
Minimum Training and Experience
4It Graduation from an accredited four year college or university with
a degree in Recreation, Leisure Services, Physical Education, or
related field and two years of experience in leisure services,
teaching physical education, coaching, or administration of a
recreational program; or an equivalent combination of training and
experience.
Necessary Soecial Requirements
Possession of an acceptable Florida CDL license.
.
Adopted 5-7-91
.
EXHIBIT "C"
TO RESOLUTION NO. 91-10
CITY OF OCOEE
GENERAL ADMINISTRATION JOB DESCRIPTIONS
.
.
CITY OF OCOEE
GENERAL ADMINISTRATION
INDEX TO JOB DESCRIPTIONS
Secretary to the City Manager
Clerk Typist
Receptionist/Switchboard Operator
Director of Personnel and
Employee Relations
Director of Administrative Services
Personnel Specialist
Buyer
Purchasing Agent
Stores Clerk
.
.
SECRETARY TO THE CITY MANAGER
MAJOR FUNCTION
This is diversified and highly confidential, responsible,
stenographic, clerical, and administrative work as secretary to the
city Manager. Work involves the performance of difficult, varied
clerical, and public contact work, requiring flexibility, good
judgment, and diplomacy. An employee in this class is responsible
for performance of functions that are varied in subject matter and
level of difficulty and range from standardized clerical
assignments to administrative duties which would otherwise require
the official's personal attention. Work requires independence of
action, exercise of mature judgment, and application of extensive
working knowledge of organization and programs in a variety of
areas involving continual inter-departmental relations and
extensive public contact. Work is performed under the
administrative supervision of the City Manager and is reviewed
through conferences, observation, and results attained.
ILLUSTRATIVE DUTIES
Takes and transcribed dictation; types correspondence, memoranda,
agendas, reports, forms, and other materials. Edi ts and formats as
necessary. Sorts and prioritizes city Manager's mail and refers
for action when necessary. Establishes clerical routines and may
assign and/or direct lower level secretarial and clerical employees
in the performance of related office assignments. Establishes and
maintains a comprehensive filing system. Schedules appointments
and maintains City Manager's appointment calendar. Screens
telephone calls to the city Manager and recei ves the general
public, government officials, staff, city commissioners, and
reporters. Answers inquiries and questions or refers to
appropriate department or city personnel. Processes confidential
matters as required. compiles special reports and composes
letters. Attends staff meetings, records work assignments, and
maintains assignment log. May serve as recording secretary at
conferences and meetings. Takes and prepares minutes of meetings.
Makes arrangements for conferences including space, time, and
place, and informs participants of topics to be discussed. Assists
in all related clerical and administrative work as directed.
Performs other assigned duties as required.
MINIMUM QUALIFICATIONS
. Knowledqe. Abilities. and Skills
Thorough knowledge of business English, spelling and punctuation,
office practices and procedures. Extensive knowledge of the
functions of the City departments and general knowledge of
Adopted 5-7-91
.
.
SECRETARY TO THE CITY MANAGER
Knowledge. Abilities. and Skills - Continued
municipal government. Ability to make decisions in accordance with
rules, regulations, or policy and apply these to work problems.
Ability to establish and maintain effective working relationships
with City officials and department heads. Ability to receive and
work with the general public with courtesy and diplomacy. Ability
to use a word processor or a personal computer.
Minimum Trainina and ExDerience
Graduation from high school or an equivalent recognized
certificate, and six years of progressively responsible secretarial
experience on a municipal or CEO level; or possession of a
certified Professional Secretary certificate and two years of post-
certification experience; or an equivalent combination of training
and experience.
Necessary Snecial Reauirements
Ability to type at a rate of 50 correct words a minute. Ability to
take and transcribe dictation at a rate of 80 words a minute.
Possession of an acceptable Florida Drivers License.
Adopted 5-7-91
CLERK TYPIST
MAJOR FUNCTION
.
This is advanced clerical work which involves moderately complex
work methods and requires skilled typing and use of a computer.
Employees in this class perform clerical tasks which require the
application of independent j udgrnent and comprehensi ve clerical
knowledge. until the more difficult phases of a job are learned,
an employee works under relatively close supervision, but
thereafter detailed instructions are received only when changes in
procedures are made or assistance is required on unusual or
diff icul t problems. Work is reviewed by a supervisor through
observation of operations and periodic checks of work performed.
ILLUSTRATIVE DUTIES
Maintains records and processes reports. Prepares various forms.
Types reports or other materials from copy, rough drafts, or
general instructions. Requires independent action and discretion
on problems encountered while typing. May type and process
reports. Processes documents requiring comprehensive procedural
knowledge. Maintains files and reviews documents for completeness.
Obtains necessary signatures and routes materials appropriately.
Performs follow-up when necessary. Codes and cross-indexes
records. Gi ves information in person or by telephone to the public
and other divisions or departments.
Performs other assigned duties as required.
MINIMUM QUALIFICATIONS
Knowledge. Abilities. and Skills
Good knowledge of business English, punctuation, spelling, and
arithmetic. Knowledge of modern office practices and procedures,
public records keeping methods, and a working knowledge of
departmental regulations and policies. Abili ty to work
independently and carry out assignments to completion with minimum
instructions. Ability to adhere to prescribed routines and
practices. Ability to maintain complex records and to make reports
requiring extreme accuracy. Ability to work well with others and
to assist the public cooperatively and courteously. Skill in the
application of modern office techniques and practices in the use
and care of pertinent office machines and equipment.
. Minimum Training and E:xoerience
Graduation from high school or a GED certificate and one year of
clerical typing and/or computer experience.
Adopted 5-7-91
.
.
CLERK TYPIST
Necessary Special Reauirements - continued
Ability to type at the rate of 50 wpm accurately. Ability to use
a word processor or computer.
Adopted 5-7-91
.
.
RECEPTIONIST/SWITCHBOARD OPERATOR
MAJOR FUNCTION
This is personal and telephone reception work where a large number
of callers visit or where a large number of calls are received
daily. An employee performs receptionist duties which involve
receiving and routing visitors, answering and placing telephone
calls, and public relations work through contact with visitors and
callers. Duties may also include performing related clerical
functions such as typing, word processing, and filing. The work is
performed under the general supervision of a supervisor to ensure
that established policies and procedures are adhered to.
ILLUSTRATIVE DUTIES
Uses tact, courtesy, and basic interviewing techniques in giving
particular information to utility customers and the general public
regarding the services rendered by the City and general information
concerning the location and services offered by other ci ty
departments. Screens individuals and calls by securing information
so that they may be given correct information or by directing them
to an appropriate source. Takes messages for departments as
required. May perform miscellaneous clerical duties such as typing
form letters, word processing, filing, and making photocopies.
Receives, sorts, and distributes incoming and outgoing mail.
Maintains order in the reception room and makes certain that
information brochures and other reading material are available.
Answers incoming local and long distance calls and makes proper
connection to person required; places local and long distance
calls; places inter-office calls. May keep records of long
distance calls and messages which cannot be delivered at once.
Clips articles from local newspapers related to the city and
maintains a file of this material. Schedules conference rooms.
Performs other assigned duties as required.
MINIMUM QUALIFICATIONS
Knowledqe, Abilities, and Skills
Knowledge of the operations of the telephone with ability to speak
clearly and distinctly in a well-modulated and pleasant voice.
Abili ty to remember accurately, wi thin a reasonable training
period, the names and locations of personnel in the municipal
structure and to understand essential department operations and
programs. Ability to use and operate standard office equipment,
including typewriter, computer equipment, and facsimile. Ability
to operate a telephone calmly and efficiently under heavy workload.
Ability to keep simple records accurately. Ability to understand
and follow oral and written instructions.
Adopted 5-7-91
.
.
RECEPTIONIST/SWITCHBOARD OPERATOR
MINIMUM QUALIFICATIONS - continued
Minimum Trainina and EXDerience
Graduation from high school or a GED and one year of receptionist
or clerical experience involving heavy public contact.
Necessarv SDecial Reauirements
Possession of a valid Florida Drivers License.
Adopted 5-7-91
DIRECTOR OF PERSONNEL & EMPLOYEE RELATIONS
MAJOR FUNCTION
.
This is highly responsible professional and administrative work in
directing the Personnel & Employee Relations Program and requires
management of a considerable variety and volume of professional
work concerned with employee relations. Work is performed under
the administrative direction of the City Manager and considerable
judgment, discretion, and initiative is exercised in carrying out
the daily operations of the department with efficiency and
effectiveness.
ILLUSTRATIVE DUTIES
.
Performs all phases of employee recruitment; participates in all
interviews; conducts background checks; confers with departments to
determine personnel needs. Responsible for the proper maintenance
of all City personnel records, past and present; assures compliance
wi th Local, State, and Federal laws and regulations regarding
personnel management; attends EEO and unemploYment hearings.
Conducts classification studies; prepares classification
specifications, revisions, abolishment, and consolidation; analyzes
employee wages and benef its; develops and implements employee
benefit programs; provides direction and leadership in planning,
developing, and implementing training, employee development, and
performance evaluation program plans. Administers the City's
insurance programs to include, but not limited to, property,
casualty, automobile, liability, flood, and fire; periodically
reviews and ranks valuation of all City-owned property and updates
property insurance; works with insurance agents, attorneys,
adjusters, and the public to process claims and reimbursement;
recommends action on insurance policies. supervises, directs,
plans, coordinates, and instructs personnel within the department.
Directs the preparation of the budget of the department and makes
procedural and operational recommendations to the City Manager.
Coordinates work activities and programs of the department with
other City programs and proj ects . Maintains and promulgates
necessary departmental rules and regUlations in accordance with
personnel rules and regulations and City policy. Investigates and
adj usts personnel problems that may arise. Serves as the designee
of the City Manager in handling labor relations issues, collective
bargaining negotiations, and contractual grievance procedures.
Attends and participates in conferences and meetings of department
heads, the ci ty Commission, and others. Insures department
compliance with the City'S equal emplOYment opportunity
requirements and related Federal and State laws. Provides
assistance to departments in handling of employee complaints and
grievances.
Adopted 5-7-91
DIRECTOR OF PERSONNEL & EMPLOYEE RELATIONS
Illustrative Duties - Continued
Performs related work as required.
. MINIMUM QUALIFICATIONS
Knowledae. Abilities. and Skills
Thorough knowledge of principles, practices, and procedures of
public personnel administration. Thorough knowledge of the
principles and practices of the avoidance, reduction, and transfer
of risk as it relates to a municipality with geographically
dispersed facilities and operations. Considerable knowledge of
qualifications and characteristics of major occupational groups and
their component jobs. Considerable knowledge of all fields of
insurance including surplus and excess markets as well as the
detailed aspects of insurance administration. Knowledge of recent
developments, current literature, and sources of information in the
areas of personnel administration, risk management, and employee
relations. Ability to develop personnel management, risk
management, and comprehensive information programs and evaluate
resul ts. Abili ty to establish and maintain effecti ve working
relationships with department heads, employees, officials of other
governmental jurisdictions, insurance agents and adjusters, the
news media, and the general public. Ability to enforce
departmental and City policies, regulations, and procedures.
Abili ty to communicate clearly and concisely, orally and in
writing.
Minimum Trainina and Experience
Graduation from an accredited four year college or university with
a Bachelors Degree in Personnel, Business or Public Administration,
Industrial Relations, or Psychology and six years of progressively
responsible professional and administrative employee relations
experience, three years of which must have been in a supervisory
capacity; or an equivalent combination of training and experience.
Necessarv snecial Reauirements
Possession of an acceptable Florida Driver's license.
.
Adopted 5-7-91
DIRECTOR OF ADMINISTRATIVE SERVICES
MAJOR FUNCTION
.
This is highly responsible executive work in directing several
departments of the city. Work is performed under the executive
direction of the City Manager who outlines broad areas of
responsibility.
ILLUSTRATIVE DUTIES
.
Reviews and evaluates each department's budgets. Reviews and
evaluates performance of employees. supervises the Finance
Department, Purchasing Department, and data processing functions of
the City. Serves as liaison between these departments and the City
Manager. Controls these departments' budget. Assists and follows
up on tasks assigned to various departments. Coordinates programs
which involve more than one department. May represent the City
Manager at various meetings including inter-departmental meetings,
inter-governmental activities, civic groups, and gatherings of
concerned citizens. Conducts independent research on assigned
topics and prepares reports for the City Manager and for
distribution to department heads. Handles any items assigned by
the ci ty Manager. Assists the ci ty Manager in carrying out
relations with other governmental bodies. Attends and participates
in conferences and meetings of department heads, the city
commission, and others. Consults with and advises the city Manager
on community, economic, social, intergovernmental, and city
administrative matters. Functions as liaison with the county, the
school system, and other local governments. Serves as project
manager or coordinator for special activities as assigned by the
City Manager. Plans, organizes, and directs the activities and
operations of the city Finance Department. Assists City Manager in
determining methods of financing, preparation, and delivery of all
bond issues. Analyzes the City's fiscal policies, interprets data,
and formulates recommendations for action by the city Manager.
Directs the management of the City's securities. Makes
determination of excess cash reserves for investments and
appropriate length of time to invest. Selects proper investment
instrument. Directs and coordinates all phases of preparation of
specifications, legal advertisements, and formal and informal bid
invi tat ions . Directs the processing of records to the city Manager
on controversial contracts and bids. Initiates investigations of
flagrant and intentional violations of bids, contracts, and
policies. Directs all standards and specifications vendors must
meet to be approved.
Performs other assigned duties as required.
Adopted 5-7-91
.
.
DIRECTOR OF ADMINISTRATIVE SERVICES - Continued
MINIMUM QUALIFICATIONS
Knowledqe, Abilities, and Skills
Thorough knowledge of modern management and the pr inciples and
practices of public administration. Considerable knowledge of
sources of information related to problems of local government.
Ability to write clear and concise reports, memoranda, directives,
speeches, and letters. Ability to develop and maintain effective
working relationships with department heads, the general public,
elected officials, supervisors, and subordinates. Ability to
communicate effectively. Ability to provide leadership for the
entire organization.
Minimum Traininq and Exoerience
Graduation from an accredited college or university with a Master's
degree in Public or Business Administration or related field and
nine years of progressively responsible executive experience in
local government in a staff or line function; or an equivalent
combination of training and experience.
Necessarv SDecial Requirements
Possession of an acceptable Florida Drivers License.
Adopted 5-7-91
PERSONNEL SPECIALIST
MAJOR FUNCTION
.
This is specialized work in various phases of the comprehensive
personnel program. Work involves performing professional and
specialized work in the classification, pay and compensation plans,
recrui tment, testing, employee benefits, insurance, and other
related activities of the Personnel/Employee Relations Department.
Day-to-day work is performed with considerable independence and use
of good judgement. Work is reviewed through conferences and
analysis of work and reports under the supervision of the
Department Director.
ILLUSTRATIVE DUTIES
Conducts research, performs special studies, and completes special
projects as directed. Responds to requests from other
jurisdictions and agencies for personnel system data. Coordinates
and assists in the collection of salary and benefit data and other
related information. Conducts classification, compensation, and
benefits surveys as required. Prepares, maintains, updates, and
conducts employee orientations. Verifies completion of all
appropriate documents required of new employees including sign-up
and certification of papers. Coordinates/oversees notification of
applicants in the application process. Moni tors payroll time
sheets for compliance with prescribed routines. Resolves problems
and makes recommendations on modifications and changes. Completes
all required Local, state, and Federal forms associated with
Personnel. Maintains effective communication and working
relationships with departments, employees, general public, and
outside agencies and organizations. Advises applicants of job
opportunities, requirements, advantages of City emploYment, and
rates experience and educational qualifications according to
prescribed standards. Composes correspondence covering a variety
of employee relations matters and performs a variety of difficult
clerical duties. Manages and maintains personnel records and
files; maintains eligibility rosters and application files.
Assists and participates in all of the employee relations
activities. Communicates with the City departments regarding all
of the employee relations activities.
Performs related work as required.
.
MINIMUM QUALIFICATIONS
Knowledqe. Abilities. and Skills
Knowledge of
administration,
the principles and practices of personnel
particularly as they relate to recruitment,
Adopted 5-7-91
.
.
PERSONNEL SPECIALIST
Knowledge. Abilities. and Skills - Continued
insurance, testing, classification and pay, and employee benefit
activities. Knowledge of the city's personnel policies and
procedures. Knowledge of basic methods used in collection of data.
Knowledge of job classification analysis and wage survey
techniques. Knowledge of governmental organization and
administration. Abili ty to communicate clearly and concisely,
orally and in writing. Ability to deal with varying schedules.
considerable knowledge of personnel transactions, record keeping,
and employee benefit programs. Considerable knowledge of work
processing programs. Knowledge of group medical and life insurance
programs and benefits claim procedures.
Minimum Traininq and Experience
Graduation from an accredited community or Junior College with an
Associates Degree and five years of progressively responsible
professional and administrative experience, five years of which
must have been working directly for a Chief Executive Officer or
Department Director; or an equivalent combination of training and
experience.
Necessarv Soecial Reauirements
Possession of an acceptable Florida Driver's License.
Adopted 5-7-91
BUYER
MAJOR FUNCTION
.
This is entry level professional work involving the operation of
office stores and procurement. Work also involves the procurement
of materials, equipment, and services using the competitive bid
process. Employees perform duties within the guidelines of the
Administrati ve policy and Procedures Manual, purchasing manual, and
all resource materials relating to inventory purchasing systems.
Work is reviewed by the Purchasing Agent through analysis of
reports, observations, and results obtained.
ILLUSTRATIVE DUTIES
Maintains and operates office stores to include maintaining stock
level, ordering necessary supplies, and issuing stock items to
departments. Maintains perpetual inventory. Edi ts all data
reports and participates in annual inventory. Assists in
expediting bids and quotes for the purchase of goods and services
to include bid opening, tabulation, and preparation of
recommendation for award. Reviews and processes routine purchase
requests to include solicitation of phone quotes. Assists in the
public auction of the city. Interviews vendors' representatives;
inspects samples and records data for use by the purchasing
division. Prepares and tracks purchase orders; including input
into computer. Assists departments in writing proper
specifications.
Performs other assigned duties as required.
MINIMUM QUALIFICATIONS
Knowledae. Abilities. and Skills
.
Knowledge of the principles, practices, and legal requirements of
municipal purchasing. Knowledge of the types and grades of
materials, supplies, and equipment or services to be purchased, as
well as the price and market trends. Knowledge of rules,
regulations, and policies involved in the administration of
assigned functions. Knowledge of personal computers and their
operation. Ability to express oneself clearly and concisely orally
and in writing. Ability to analyze the purchasing needs and to
recommend purchasing procedures to provide effective service.
Ability to establish and maintain effective working relationships
with supervisors, subordinates, other departmental employees,
vendors, and the public. Ability to maintain detailed records and
perform a variety of related administrative and clerical tasks.
Adopted 5-7-91
BUYER - continued
Minimum Traininq and Exoerience
Graduation from an accredited Community or Junior college with an
associate degree in marketing, business, or related field; or an
~ equivalent combination of training and experience.
Necessary Special Requirements
Possession of an acceptable Florida Drivers License. The ability
to obtain a PPB or CPPO certification within a specified time
period.
.
Adopted 5-7-91
PURCHASING AGENT
MAJOR FUNCTION
.
This is responsible specialized work in the large-scale procurement
of supplies, materials, equipment, and services. Guidelines used
to perform the work are taken from the City of Ocoee Purchasing and
Surplus Disposal Manual, city Charter, Florida State Statutes, and
Administrative policies and Procedures Manual. Buying procedures
are well established at this level and duties are performed under
the Director of Administrative Services. Work is reviewed by
results obtained.
ILWSTRATIVE DUTIES
Reviews and approves requisitions for routine purchases and makes
purchases for departments as requested. Takes phone quotations and
assigns purchase orders made in accordance with current dollar
guidelines. Assists in the preparation of the Division budget.
Provides assistance to City departments and vendors regarding
matters of purchasing policies. Prepares bid specifications, bid
packages, and tabulates bids. Follows-up and expedites the
delivery of items purchased. Secures data on market conditions,
availabili ty of items needed, and commodity costs. Interviews
vendors' representatives; inspects samples and records data for use
by the purchasing division . Receives, catalogs, and maintains list
of surplus property for later sale or transfer. Prepares bids for
construction projects. Reviews bids, plans, and specifications for
construction projects performed by outside consultants for
consistency. Participates in/or conducts pre-bid conferences and
bid openings. Reviews all change order requests for construction
proj ects. Reviews pay requests for construction proj ects , all
commodi ties, and forwards requests for paYment to Director of
Administrative Services. Prepares and develops bids and
specifications for annual agreements. Develops vendor list for
construction projects and all commodities. Advertises all
construction proj ects and professional services. Prepares and
coordinates tabulation, evaluations, and agenda requests for
construction projects and commodities. May supervise other
purchasing and warehouse personnel. May recommend hiring,
transfer, lay-off, recall, promotion, and discharge of employees to
the Director of Administrative Services. Maintains warehouse,
supplies, and City inventory. supervises public auction of surplus
materials. Performs analysis of data to determine feasibility of
buying in bulk. Establishes annual requirement contracts within
budgetary limitations.
.
Performs other assigned duties as required.
Adopted 5-7-91
.
.
PURCHASING AGENT - continued
HINIHUM OUALIFICATIONS
Knowledge. Abilities. and Skills
Considerable knowledge of the principles, practices, and legal
requirements of municipal purchasing. Considerable knowledge of
job related mathematics, terminology, and methods. Considerable
knowledge of the types and grades of materials, supplies, and
equipment of services to be purchased as well as the price and
market trends. Considerable knowledge of the purchasing needs of
the departments served. Ability to analyze the purchasing needs
and to recommend purchasing procedures to provide effective
service. Ability to prepare specifications, analyze quotations,
and perform other necessary purchasing functions. Abili ty to
establish and maintain effective working relationships with peers,
superiors, contractors, subordinates, general public, and vendors.
Ability to understand and follow oral and written instructions.
Ability to express oneself clearly and concisely, orally and in
writing.
Minimum Traininq and Experience
Graduation from an accredited four year college or university with
a degree in Marketing, Business Administration, Public
Administration, or other related field and two years of
professional purchasing experience involving participation in
competitive bidding and preparation of commodity specifications and
purchasing records; or an equivalent combination of training and
experience.
Necessary SDecial Reauirements
Possession of an acceptable Florida Drivers License. The ability
to obtain CPPO or CPM Certification within a specified time period.
Adopted 5-7-91
.
.
STORES CLERK
MAJOR FUNCTION
This is routine work in receiving, storing, and issuing supplies,
materials, and equipment. Work instructions are received
informally, in writing, or orally. Work is reviewed by a superior
through observation of results obtained.
ILLUSTRATIVE DUTIES
Receives, unpacks, and stores equipment, material, and supplies;
checks incoming materials against purchase orders and files
receiving reports. Forwards materials and supplies to proper
location. Inspects goods received for conformance to quantity
specifications; prepares supplies and other materials for issue.
Maintains inventory, stock records, and controls as required. May
be required to make signs.
Performs other assigned duties as required.
MINIMUM QUALIFICATIONS
Knowledqe, Abilities, and Skills
Some knowledge of methods and procedures of receiving and
inspecting materials. Ability to do clerical work and to keep
records and make reports. Ability to understand and carry out all
written instructions. Ability to perform physical labor and to
operate necessary equipment. Skills in keeping routine stock
records.
Minimum Traininq and Experience
Graduation from high school or a GED certificate and one year of
storeroom experience in the receipt, storage, and issue of
supplies; or an equivalent combination of training and experience.
Necessary Special Requirements
Possession of an acceptable Florida CDL license.
Adopted 5-7-91