HomeMy WebLinkAboutItem #04 Approval of Change Order to State Road 50 Forcemain Service Relocation Project from CPH Engineers, Inc.
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AGENDA ITEM COVER SHEET
Meeting Date: May 5, 2009
Item # 4
Contact Name:
Contact Number:
Charles K. Smith, P.E.
407 -905-3159
Reviewed By:
Department Director:
City Manager:
Subject: Change Order to State Road 50 Forcemain Service Relocation Project from CPH
Engineers, Inc.
Background Summary: The Lift Station #7/S.R. 50 Forcemain Project is nearing completion and the
existing forcemain will have three private connections still utilizing the main (see attached General Scope of
Work Schematic). The forcemain is to be taken out of service with the widening of State Road 50. It is
Staff's recommendation to undertake the design and permitting of the re-routing of the private connections
so as to completely take the main out of service more promptly. This is the same forcemain that has failed
numerous times and will remain pressurized as long as the main remains in use.
CPH Engineers was selected and awarded a contract to provide the design and coordination of the
relocation of all City utilities for the State Road 50 Widening Project, which includes the forcemain. Staff is
recommending a Change Order to the design work to obtain two additional FDEP permits, two FOOT
permits, and create a separate set of biddable plans. When the work is completed, staff will negotiate a
third construction change order with GWP to cause the re-routing of the private services and to take the
forcemain out of service.
Issue: Should the City Commission approve a Change Order to the State Road 50 Widening Project
Design Consultant Contract, and direct Staff to negotiate a construction Change Order with the Lift Station
#7/S.R. 50 Project Contractor to re-route the private connections and abandon the forcemain?
Recommendations:
Motion to accept and authorize Mayor to execute Change Order to State Road 50 Forcemain Relocation
Project from CPH, Engineers, in the amount of $9,164.25 plus $1,000.00 for permitting fees; and direct Staff
to negotiate with GWP, Inc. to reroute the existing service connections to the State Road 50 Sanitary
Forcemain and abandon said forcemain; and re-appropriate the $10,164.25 from funds remaining in the
Bond Proceeds to project # 14103.
Attachments:
Proposal from CPH Engineers, Inc., General Scope of Work Schematic.
Financial Impact:
Funding for the design and subsequent construction will come from Bond Proceeds, and this action shall
require $10,164.25 to be programmed to Job # 14103 from the funds available in the Bond Proceeds. In
addition, it is estimated that up to an additional $40,000 will be needed for the construction portion of the
work.
Type of Item: (please mark with an "x'J
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
_ Commission Approval
Discussion & Direction
For Clerk's Deaf Use:
_____ Consent Agenda
Public Hearing
Regular Agenda
_ Original DocumenUContract Attached for Execution by City Clerk
_ Original DocumenUContract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
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2
April 23, 2009
1117 East Robinson Street
Orlando, Florida 32801
Phone: 407.425.0452
Fax: 407.648.1036
www.cphengineers.colll
Charles Smith, P.E.
Utility Director
City of Ocoee
1800 A.D. Mims Road
Ocoee, Florida 34761
RE: Proposal for Change Order Number:2; State Road 50 Forcemain Service Relocations
Dear Mr. Smith:
Attached please find our proposal for the referenced services to be known as "State Road 50
Forcemain Service Relocation". CPH proposes to provide professional engineering services for
the design of approximately 400 LF of new forcemain to connect with an existing City forcemain
and the relocation and reconnection of two existing single service forcemains at or about 10000
to 10125 W. Colonial Drive. This work will also include the reconnection of an existing 4"
forcemain service from 9580 W. Colonial Drive to an existing City 6" forcemain. Under this
proposal, CPH will prepare the necessary construction documents and permitting services as
described herein.
The additional work associated with our fees and described herein is necessary to be completed
in advance of the work proposed in our Ningal contract under PO#1418998. The work under
this scope requires a separate plan set and construction notes to be prepared ahead of the
other relocation work including four additional permits (FDEP (two)and FOOT (two)) not
included under the original contract which are now required since the sequence of the work
under this proposal is different from our original contact. CPH has minimized this scope of
services to not include work covered in our original contract.
CPH proposes to perform the design and permitting scope of services outlined in this document
for the lump sum amount of !9, 164.25 as outlined in the services described below.
TASK 1 - Preliminary Engineering
The purpose of the preliminary engineering phase is to present project alternatives to the City in
a manner that will allow the City to make informed decisions as to how the Project shall
proceed.
1. Review recent as-built information on two newly installed forcemains based on City
records.
2. Evaluate existing conditions along the proposed pipe installation route by site visitation
with City staff. Consider current field conditions and the proposed roadway
improvements and/or changes that may impact the Project and recommended location
of the proposed pipeline.
J:\06000.00\Contract\FM Extension\Revised .4.20.09\SR 50 ForcemainRevised.3.1 O.09.doc
3. This project will use up to 8 locates of the 30 locates posed under the original contract
amount. No additional locates are proposed.
4. Prepare 4 sets of 30% plans (24" x 36") showing the preliminary layout of proposed
construction alignment of the proposed 6" or 8" (size as determined under this scope)
forcemain extension to connect to existing lateral lines from pump stations located at or
about 10000 to 10125 W. Colonial Drive. Plans will show reconnection of the 4" FM
from 9580 W. Colonial Drive to the City's 6" FM. Submit 4 sets of full size plans for
review. As requested by the City, all technical specifications will be included on the plans
and a project manual will not be provided under this scope of services. CPH will prepare
a bid form in addition to the project plans.
5. Prepare a preliminary opinion of probable construction costs for the project based on the
30% drawings.
6. Meet with City staff to review 30% submittal
TASK 2 - Survey, Geotechnical and Environmentallnvesti~ations
1. CPH will use the survey from the FDOT SR 50 roadway plans and we do not anticipate
that any additional survey services will be necessary at this time.
TASK 3 - Preparation of Construction Documents
1. Prepare design documents and submit to the City at the 100% level; four (4) sets of
design drawings (24" x 36") and one (1) opinion of probable construction cost estimate.
Meet with the City to review if necessary and discuss the 100% submittal, prepare a
written list of City comments, submit to City for verification and subsequently revise the
construction documents per the City.
TASK 4 - Permittin~
1. Prepare and submit required Project related permit applications and supporting
documentation necessary to obtain required permits for construction and operation of the
Project from agencies such as the Florida Department of Environmental Protection
(FDEP) and Florida Department of Transportation (FDOT). Two FDEP and one FDOT
permit are anticipated.
2. Respond to all requests for additional information from permitting agencies. Pay
application fee for the FDEP permit. City will reimburse permit application fees paid by
the Engineer.
3. Permit Certification including testing and as-built review.
TASK 5 - Public Meetin~ and Construction Notifications
No Task 5 services proposed
J:\06000.00\Contract\FM Extension\Revised.4.20.09\SR 50 ForcemainRevised.3.1 0.09.doc
TASK 6 - Bidding Assistance
It is CPH understanding that the City will be requesting a Change Order from a
contractor currently working on a City construction project to relocate another portion of
forcemain in this area, thus this work will not require the preparation of bidding
documents and bidding asstiance.
TASK 7 - Construction Administration
No Task 7 Services are proposed at this time. If the City needs CPH to provide these services
please let us know and we can prepare a separate scope off work.
We are providing a detailed cost proposal spreadsheet that outlines the man-hours and sub-
consultant costs for the work outlined for this scope of services.
CPH Engineers, Inc. appreciates this opportunity to provide our services to the City of Ocoee. If
you have any questions, or if you need any additional information, please do not hesitate to call.
Sincerely,
David E. Mahl ,P.E.
Sr. Vice Presi ent
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