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Home My WebLink AboutEmergency Item - Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG) Application Meeting Date: May 5,2009 Item# EMERGl2NC,,/ lTFM Contact Name: Contact Number: C. Brown X3022 Reviewed By: Department Director: City Manager: JI;u - - Subject: Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG) application Background Summary: $73,135.00 has been made available for the Ocoee Police Department through the Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG), which is based on VCR reports. With this money, staff recommends the purchase of software and licenses to allow "paperless" reports to be completed by the officers. Issue: Should the Honorable Mayor and Board of City Commissioners authorize the Ocoee Police Department to apply for $73,135.00 that has been made available for the Ocoee Police Department through the Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG)? Recommendations It is recommended that the Honorable Mayor and Board of City Commissioners authorize the Ocoee Police Department to apply for $73,135.00 that has been made available for the Ocoee Police Department through the Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG). Attachments: Grant application Financial Impact: $73,135.00 available to the Ocoee Police Department through the Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG). No matching funds are required by the City. Type of Item: (please mark with an "x'J Public Hearing Ordinance First Reading Ordinance Second Reading Resolution Commission Approval Discussion & Direction For Clerk's Deot Use: Consent Agenda Public Hearing Regular Agenda Original Document/Contract Attached for Execution by City Clerk == Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by 0 f2trn6L~/}kA N/A N/A N/A Commissioners Garv Hood. District 1 Rosemary Wilsen. District 2 Rustv Johnson. District 3 Joel Keller. District 4 Mavor S. Scott Vandergrift City Manager Robert Frank STAFF REPORT TO: The Honorable Mayor and City Commissioners FROM: Charles J. Brown, Chief of Police DATE: April 30, 2009 RE: Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG) application ISSUE Should the Honorable Mayor and Board of City Commissioners authorize the Ocoee Police Department to apply for $73,135.00 that has been made available for the Ocoee Police Department through the Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG)? BACKGROUNDfDISCUSSION $73,135.00 has been made available for the Ocoee Police Department through the Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG), which is based on VCR reports. With this money, staff recommends the purchase of software and licenses to allow "paperless" reports to be completed by the officers. Currently, the Ocoee Police Department utilizes a Computer Aided Dispatch (CAD) system that allows officers located in the police department headquarters to access the data system. The current technology does not allow officers to access this vital information from their computer laptops located in their vehicles. The officers must rely on communications officers to look up this data and then transmit it to them via radio. An upgrade of the current CAD system will not only allow the officers to receive this information on their laptop computers in their vehicles, but it would allow them to complete their field reports and send them directly into the CAD system from their laptop computers making the process more efficient. Officers and records staff would not have to type redundant information in their respective computers. This would save time and reduce the chances of incorrectly entered information. 1 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance Congratulations! The Bureau of Justice Assistance (BJA), Office of Justice Programs, is pleased to advise you that Your local jurisdiction is eligible for Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG) funding and appears on the Recovery Act Units of Local Government Eligibility List, established by OJP's Bureau of Justice Statistics at the following web site: www.oip.usdoi.Qov/BJAlrecovervJAG/recovervallocations.html You are urged to submit an application for funding under the Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG) Formula Program: Local Solicitation at www.oip.usdoi.Qov/BJAlrecovervJAG/recoverviaQ.htm I Answers to Frequently Asked Questions may also be found at the above web site. Questions? E-mail JAGRecoverv@usdoj,oov Call toll-free 1-866-268-0079 If you have any additional questions after you review the documents, please contact the BJA State Policy Advisor for your state at WWW.OiD.Usdoj.Qov/BJAlresource/stcont.htm. Statel Jurisdiction Name I Government Type I Eligible Individual I Eligible Joint Allocation Allocation FL MULBERRY CITY Municipal $11,555 FL NAPLES CITY Municipal $20,010 FL NASSAU COUNTY County $368,917 FL NEW PORT RICHEY CITY Municipal $76,235 FL NEW SMYRNA BEACH CITY Municipal $51,011 FL NEWBERRY CITY Municipal $11,978 FL NICEVILLE CITY Municipal $10,569 FL NORTH MIAMI BEACH CITY Municipal $194,041 FL NORTH MIAMI CITY Municipal $299,023 FL I NORTH PALM BEACH Municipal $16,064 VILLAGE FL NORTH PORT CITY Municipal $58,903 FL OCALA CITY Municipal $273,095 I FL OCOEE CITY Municipal $73,135 FL I OKALOOSA COUNTY County $181,922 FL OKEECHOBEE CITY Municipal $15,078 FL OKEECHOBEE COUNTY County $109,914 I FL OPA-LOCKA CITY Municipal $186,713 FL ORANGE CITY Municipal I $37,343 FL ORANGE COUNTY County $2,923,013 FL I ORANGE PARK TOWN Municipal $21,701 I FL ORLANDO CITY Municipal $1,743,126 FL I ORMOND BEACH CITY I Municipal $44,811 I FL OSCEOLA COUNTY County $326,220 FL OVIEDO CITY Municipal I $34,102 FL PAHOKEE CITY Municipal I $45,798 FL PALATKA CITY Municipal $88,636 FL PALM BAY CITY Municipal $239,557 I FL PALM BEACH COUNTY County $1,246,822 FL I PALM BEACH GARDENS Municipal $54,112 CITY FL PALM SPRINGS VILLAGE Municipal $43,120 I FL PALMETTO BAY VILLAGE Municipal I $44,670 FL PALMETTO CITY Municipal $116,255 FL PANAMA CITY Municipal $155,430 I FL PANAMA CITY BEACH CITY Municipal $41,006 FL PASCO COUNTY County $594,664 FL PENSACOLA CITY Municipal $203,059 FL PINECREST VILLAGE Municipal $20,292 FL PLANT CITY Municipal $123,865 FL POLK COUNTY County $680,200 FL PORT ORANGE CITY Municipal $26,633 FL PORT RICHEY CITY Municipal $11,696 FL PORT ST LUCIE CITY Municipal $147,680 FL PUNTA GORDA CITY Municipal $20,151 FL PUTNAM COUNTY County $255,198 FL QUINCY CITY Municipal $45,938 FL RIVIERA BEACH CITY Municipal $329,884 FL ROCKLEDGE CITY Municipal $29,592 FL ROYAL PALM BEACH Municipal $46,925 VILLAGE FL SANFORD CITY Municipal $121,610 FL SANTA ROSA COUNTY County $120,483 FL SARASOTA CITY Municipal $236,034 FL SARASOTA COUNTY County $314,806 FL SATELLITE BEACH CITY Municipal $13,810 I BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Loc... Page 1 of 1 Application Application Handbook Overview Applicant Information Project Information Budget and Program Attachments Assurances and Certifications Review SF 424 Submit Application HelD/Frequentlv Asked Questions GMS Home Log Off BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Local Solicitation 2009-G2848-FL-SB )1 ;tt- Correspondence I Switch to ... Overview This handbook allows you to complete the application process for applying to the BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Local Solicitation. At the end of the application process you will have the opportunity to view and print the SF-424 form. *Type of Submission C Application ~ Preapplication Construction Construction C Application Non- e Preapplication Non- Construction Construction *Type of Application LNew ~. If Revision ,select I_Iy.p.~...<:>!...I3.~yi~i<:>~.._... .II appropriate option .. If Other, specify I - *ls application subject to review by @ Yes This preapplication/application was Istate executive order 12372 process? made available to the state executive order 12372 process for review on ~-_. 11~_" I~009. C No Program is not covered by E.O. 12372 e NIA Program has not been selected by state for review https:llgrants.ojp.usdoj.gov/gmsexternal/ application.do ?aspect= Application&applicationI... 4/29/2009 BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Loc... Page 1 of 2 Application BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Local Solicitation 2009-G2848-FL-SB Correspondence I Switch to ... .!i ~ Application Handbook Applicant Information Overview Verify that the following information filled is correct and fill out any missing information. To save changes, click on the "Save and Continue" button. Applicant Information Project Information Budget and Program Attachments Assurances and Certifications Review SF 424 Submit Application Help/Frequently Asked Questions GMS Home Log Off *ls the applicant delinquent on any federal C Yes ~. No debt *Employer Identification I?~... - I~QJ~?_E>~ Number (EIN) *Type of Applicant ~nicipal Z)' ."",. Type of Applicant 1......-......_........_._......._............._........... (Other): _'_,__'_"._m..____ ..-.............. *Organizational Unit I Police Department *Legal Name (Legal ICity of Ocoee Jurisdiction Name) -- *Vendor Address 1 1150 North Lakeshore DI Vendor Address 2 1 *Vendor City IQ.~~~.~......_-- ......-.-..---..-...........--.. Vendor County/Parish 1 ..........-...-...-....--.-....--..... ............-.-...-..-........-.....-.- *Vendor State I Florida !If '';!\ *Vendor ZIP 134761 - 12216 Need help for ZIP+4 ? Please provide contact information for matters involving this application *Contact Prefix: IMr. II .~. :""',cOo, Contact Prefix (Other) : I .. *Contact First Name: I Bradford Contact Middle Initial: D * Contact Last Name: l~r~.~she.!:.._.___..____..____J Contact Suffix: 1 Select a Suffix.. Contact Suffix (Other) I *Contact Title: ~utenant -- *Contact Address Line 1: l150_.North Lakesh~~~.Q!~~_e:___.____._. https:llgrants.ojp.usdoj.gov/ gmsexternal! applicantInformation.do 4/29/2009 BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Loc... Page 2 of 2 Contact Address Line 2: I *Contact City IOcoee Contact County: 1_______._____.____J *Contact State: IfJE)!l9~___._____.........____ . ..____.mI ....--..........-..........- *Contact Zip Code: 13~?_61__ - l??-! 6 -- Need help for ZIP+4? *Contact Phone Number: 1407 ' 1905 13160 , Ext: 193028l Contact Fax Number: 1407 1656 10218 *Contact E-mail Address: Ibdreasher@cLocoee.fl.us https:llgrants.ojp.usdoj.gov/ gmsexternall applicantInformation.do 4/29/2009 BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Loc... Page 1 of 1 BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Local Solicitation 2009-G2848-FL-SB Application Correspondence 1?lJ\Iit<::~!~::.. ......um m.. .. . . Application Handbook Project Information Overview *Descriptive Title of Applicant's Project Mobile Data Reporting and CAD upgrade m a Aoplicant Information Budget and Program Attachments *Areas Affected by Project luniformed Patrol Records Section --.----.......- S .><MC',.. nmmmm~ Project Information Proposed Project Assurances and Certifications *Start Date /~~u~~__m_ m.!!llo 1 !!11?_o.Q~~ ftI Lo._1~ ~;1 Review SF 424 * End Date I~~_~~_ *Congressional Districts of Submit Application Project Congressional District 01, FL Congressional District 02, FL Congressional District 03, FL C~ressional Dis~~Lc:l.94!. FL !J 1:\1 J:ta Help/Frequently Asked Questions *Estimated Funding GMS Home Federal $ /?~~~_E>mm_m .00 $/0 .00 $10 .00 $~ .00 $~ .00 $ IQ_____nmm__ . 00 $1?~_1_~~_.______.__ .00 Log Off Applicant State Local Other Program Income TOTAL https:/ 1 grants. oj p. usdoj . gov 1 gmsexternallproj ectInformation.do 4/29/2009 City of Ocoee Ocoee Police Department Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG) funding Abstract Applicant: City of Ocoee Ocoee Police Department 150 N. Lakeshore Drive Ocoee, FL. 34761 Project Title: "Mobile-Data Laptop and CAD Upgrade" Amount Requested: $73,135 Statement of Problem Currently the Ocoee Police Department utilizes a Computer Aided Dispatch (CAD) system which allows officers located in the police department headquarters to access the data system. The current technology does not allow officers to access this vital . information from their laptop computers located in their vehicles. They must rely on Communications officers to look up this data and then transmit it to them via radio. An upgrade through our current CAD system will not only allow the officers to get this information in their vehicles, but it would allow them to complete their field reports and send them directly into the CAD system from their laptop computers making the process more efficient. Two goals would be achieved by this process. Goal 1- The officers would be able to access data and enter their reports from the field allowing them to spend more time on the road assisting the citizens of Ocoee. Goal 2 - This upgrade would also improve our current process of the Records Clerks retyping the officers' narratives into the CAD system and would allow them more time to file reports and assist citizen requests. This upgrade would make the entire report writing and management of files more efficient. Training of this upgrade will be a very quick process. Most of the personnel already have the knowledge of the uses of our current CAD provider and will only need training in the upgraded software. The current CAD provider is willing to make our user licenses concurrent which will be saving the City of Ocoee over $100,000 that was quoted from other providers for a similar CAD system. The current provider is an American based software company and all of the technology is supported by American workforce technicians. BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Lac... Page 1 of 1 Application Application Handbook Overview Applicant Information Project Information Budget and Program Attachments Assurances and Certifications Review SF 424 Submit Application HelD/Frequentlv Asked Ouestions GMS Home Log Off BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Local Solicitation 2009-G2848-FL-SB Correspondence I Switch to ... B --'~'------ Budget and Program Attachments This form allows you to upload the Budget Detail Worksheet, Program Narrative and other Program attachments. Click the Attach button to continue. Abstract.doc Budoet Narrative.doc budoet detail for do; arants.Ddf Certification reouirments.Ddf Prooram Narrative.doc Review Narrative.doc Click on the Attach Button to upload an attachment Your files have been successfully attached, but the application has not been submitted to OJP. Please continue with your application. https:llgrants.ojp.usdoj.gov/gmsexternallbudget.do 4/29/2009 City of Ocoee Ocoee Police Department Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG) funding Budget Narrative Applicant: City of Ocoee Ocoee Police Department 150 N. Lakeshore Drive Ocoee, FL. 34761 Project Title: "Mobile-Data Laptop and CAD Upgrade" Amount Requested: $73,135 Bud2et Narrative: The Police Department currently utilizes a Computer Aided Dispatch (CAD) system that communicates with the Communications section and the Records Management section. The officers on the street can not access this CAD system from their laptop computers in their vehicles. The current CAD system can be upgraded to not only allow the officers to access the system on the street but also allows them to enter their reports into the CAD system from their laptop computeres which would make the departments process more efficient and allow the officers more time on the street serving the citizens of Ocoee. Upgrading the system from our current provider will save the City of Ocoee over $100,000 already quoted from other providers for a similar CAD system. The current provider is a Florida! American based Software Company and all of the technology is supported by American workforce technicians. Bud2et Up2rade: SQL Server Migration and Plug-ins WMCAD Software for Server/Laptops FCIC/NCIC Interface User Licenses $8,430.00 $51,750.00 $9,650.00 $3,305.00 Total $73,135.00 OMS APPROVAL NO. 1121-0188 EXPIRES 5-98 (Rev. 1/97) Budget Detail Worksheet Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of the budget and budget narrative. You may submit the budget and budget narrative using this form or in the format of your choice (plain sheets, your own form, or a variation of this form). However, all required information (including the budget narrative) must be provided. Any category of expense not applicable to your budget may be deleted. A. Personnel - List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Name/Position Computation Cost IpostitiOn 1, each postilion entry limited to one line I I Position 2 I I Postition 3 I I Postition 4 I I""'"'" 51 Postilion 6 . SUB-TOTAL $0.00 B. Fringe Benefits - Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman's Compensation, and Unemployment Compensation. N amelPosition Computation Cost IFringe benefit 1, each benefit entry is limited to one line I I IFringe benefit 2 I I IFringe benefit 3 I I IFringe benefit 4 I I IFringe benefit 5 I I SUB-TOTAL $0.00 Total Personnel & Fringe Benefits $0.00 OJP FORM 7150/1 (5-95) c. Travel- Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should be listed separately. Show the nwnber of trainees and the unit costs involved. Identify the location of travel, ifknown. Indicate source of Travel Policies applied, Applicant or Federal Travel Regulations. Purpose of Travel \TraVel entry 1, two lines per entry ITravel entry 2 ITravel entry 3 rravel entry 4 ITravel entry 5 ITravel entry 6 ITravel entry 7 Location II I Item Computation II II II I Cost II I I I II II TOTAL $0.00 D. Equipment - List non-expendable items that are to be purchased. Non-expendable equipment is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or more per unit. (Note: Organization's own capitalization policy may be used for items costing less than $5,000). Expendable items should be included either in the "supplies" category or in the "Other" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, espe- cially high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project. Attach a narrative describing the procurement method to be used. Item Computation Cost Equipment entry 1, SQL Server Migration and Plug-ins I I 1$8,430.00 eqiupment entry 2WMCAD Software for Server/Laptops I I 1$51,750.00 leqUiPment entry 3FCIC/NCIC Interface II I 1$9,650.00 leqUiPment entry 4User Licenses II I 1$3,305.00 leqUiPment entry 5 II I I TOTAL $73,135.00 E. Supplies - List items by type (office supplies, postage, training materials, copying paper, and expendable equipment items costing less that $5,000, such as books, hand held tape recorders) and show the basis for computation. (Note: Organization's own capitalization policy may be used for items costing less than $5,000). Generally, supplies include any materials that are expendable or consumed during the course of the project. Supply Items Computation Cost ISUPPIY item 1, one line per entry I ISUPPIY item 2 I ISUPPIY item 3 I ISUPPIY item 4 I ISUPPIY item 5 I ISUPPIY item 6 I ISUPPIY item 7 I l~ppIy item , I I supply item 9 TOTAL $0.00 F. Construction - As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable. Check with the program office before budgeting funds in this category. Purpose Description of Work Cost four lines per entry, use boxes below or an additional I II page for more space if required I I II I I II I I I II I TOTAL $0.00 G. Consultants/Contracts - Indicate whether applicant's formal, written Procurement Policy or the Federal Acquisition Regulations are followed. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450 per day require additional justification and prior approval from OJP. Name of Consultant Service Provided Computation Cost I Supply item 1, one line per entry II maximum of three lines I II I ISUPPIY item 1, one line per entry II II II I ISUPPIY item 1, one line per entry II I: II I Isupply item 1, one line per entry II I I Subtotal $0.00 Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e., travel, meals, lodging, etc.) Item Location Computation Cost I Consultant expense entry 1, one line PeU I maximum of three lines I I II I I II I I Ilmaximum of three lines I Iconsultant expense entry 1. one line peUlmaximum of three lines I Subtotal $0.00 Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $100,000. Item Cost maximum of four lines, additional information should be attached on a separate sheet(s) I~'.."m of 10m I.~ I I Subtotal $0.00 TOTAL $0.00 H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to rent. Description Computation Cost four lines per entry, use boxes below or an additional page for more space if required I II I II I I I II I I I II I I I II II I II II I TOTAL $0.00 I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved indirect cost rate. A copy of the rate approval, (a fully executed, negotiated agreement), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant's cognizant Federal agency, which will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs categories. Description lone line per entry lone Ii ne per entry I I I I Computation Cost TOTAL $0.00 Budget Summary- When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal requested and the amount of non-Federal funds that will support the project. Budget Category Amount A. Personnel $0.00 B. Fringe Benefits $0.00 C. Travel $0.00 D. Equipment $73,135.00 E. Supplies $0.00 F. Construction $0.00 G. Consultants/Contracts $0.00 H. Other $0.00 Total Direct Costs $73,135.00 I. Indirect Costs $0.00 TOTAL PROJECT COSTS $73,135.00 Federal Request $73,135.00 Non-Federal Amount U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS Recovery Act - Justice Assistance Grant (JAG) Program Certification as to Recovery Act Reporting Requirements On behalf of the applicant entity named below, I certify the following to the Office of Justice Programs, U.S. Department of Justice: I have personally read and reviewed the section entitled "Accountability and Transparency under the Recovery Act" in the program announcement for the Recovery Act grant program identified above. I have also read and reviewed section 1512(c) of the American Recovery and Reinvestment Act of 2009 (Public Law 111-5), concerning reporting requirements for grants. I agree that the applicant will comply with the reporting requirements set forth therein with respect to any grant the applicant may receive under the Recovery Act grant program identified above. I acknowledge that a false statement in this certification may be subject to criminal prosecution, including under 18 U.S.C. ~ 1001. I also acknowledge that Office of Justice Program grants, including certifications provided in connection with such grants, are subject to review by the Office of Justice Programs, and/or by the Department of Justice's Office of the Inspector General. I have authority to make this certification on behalf of the applicant entity (that is, the entity applying directly to the Office of Justice Programs). '---r: g ~ J Signature of Certifying Official _eOM> FpflP PM O,~ 1Slfl}R Printed Name of Certifying Official (JPt,J:O/,f7fO/V S (h ",,/ (In"''! L/4V?E/I/""~ Title of Certifying Official (.177 Or OC-oB PptlcC f}EtP~7 ,"'fEA-7 Full Name of Applicant Entity 4 ill I L Date L '1 'Lot) <1 / OMS No. 1121-0323 Approval Expires 9/30/2009 14 U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS Recovery Act - Justice Assistance Grant (JAG) Program General Certification as to Requirements for Receipt of Funds for Infrastructure Investments On behalf of the applicant State or unit of local government (including tribal government) named below, I certify the following to the Office of Justice Programs ("OJ P") , U.S. Department of Justice: I have personally read and reviewed the section entitled "Eligibility" in the program announcement for the Recovery Act grant program named above. I also have personally read and reviewed section 1511 of the American Recovery and Reinvestment Act of 2009 (the "Recovery Act"), which requires a specific certification prior to receipt of Recovery Act funds for infrastructure investments. Initial the statement that applies: !/i2. The applicant identified below does not intend to use any portion of any funds received under this Recovery Act grant program for any infrastructure investment. Should this intention change, the applicant will promptly notify OJP, and (except to the extent, if any, that OJP has given prior written approval to expend funds to conduct the review and vetting required by law) will not draw down, obligate, or expend any funds received under this Recovery Act program for any infrastructure investment project until section 1511 of the Recovery Act has been satisfied, and an adequate project-specific certification has been executed, posted, and submitted to OJP. @ The applicant identified below does intend to use some or all of any funds received under this Recovery Act grant program for one or more infrastructure investment projects. Except to the extent, if any, that OJP has given prior written approval to expend funds to conduct the review and vetting required by law, I agree that the applicant entity will execute, post, and submit to OJP, prior to obligating, expending, or drawing down funds for such project, a project-specific certification that satisfies all of the requirements of section 1511 (including execution by the Governor, mayor, or other chief executive, as appropriate) for each such infrastructure investment project. OMS No. 1121-0323 Approval Expires 9/30/2009 15 Page 2 of 2 U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS General Certification as to Requirements for Receipt of Funds for Infrastructure Investments I acknowledge that a false statement in this certification may be subject to criminal prosecution, including under 18 U.S.C. S 1001. I also acknowledge that Office of Justice Program grants, including certifications provided in connection with such grants, are subject to review by the Office of Justice Programs and/or by the Department of Justice's Office of the Inspector General. I have authority to make this certification on behalf of the applicant (that is, the governmental entity applying directly to the Office of Justice Programs). c'71- :)J Signature of Certifying Official t(/1p fO{L'p p~ 11M ,fS~ Printed Name of Certifying Official (;) !t!fl.!-'7/d,~ f' /)/ ,-"IS/f)""" L/E 1/ 7.E.-v-l'l/7 Title of Certifying Official C/7'? of Ci/L!>DJ I~z..,d tJtft~ 7' .ME~-r Full Name of Applicant Government Entity tr r L CJ. -U,,"<::j Date OMS No, 1121-0323 Approval Expires 9130/2009 16 City of Ocoee Ocoee Police Department Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG) funding Program Narrative Project Title: "Mobile-Data Laptop and CAD Upgrade" Proeram Narrative: Statement of Problem Currently the Ocoee Police Department utilizes a Computer Aided Dispatch (CAD) system which allows officers located in the police department headquarters to access the data system. The current technology does not allow officers to access this vital information from their laptop computers located in their vehicles. They must rely on Communications officers to look up this data and then transmit it to them via radio. An upgrade through our current CAD system will not only allow the officers to get this information in their vehicles, but it would allow them to complete their field reports and send them directly into the CAD system from their laptop computers making the process more efficient. Two goals would be achieved by this process. Goal 1- The officers would be able to access data and enter their reports from the field allowing them to spend more time on the road assisting the citizens of Ocoee. Goal 2 - This upgrade would also improve our current process of the Records Clerks retyping the officers' narratives into the CAD system and would allow them more time to file reports and assist citizen requests. This upgrade would make the entire report writing and management of files more efficient. Training of this upgrade will be a very quick process. Most ofthe personnel already have the knowledge of the uses of our current CAD provider and will only need training in the upgraded software. The current CAD provider is willing to make our user licenses concurrent which will be saving the City of Ocoee over $100,000 that was quoted from other providers for a similar CAD system. The current provider is an American based software company and all of the technology is supported by American workforce technicians. The project directives of this project will be to improve the City ofOcoee's Police Department's technology in respects to a Mobile-Data system upgrade of our CAD system. This would improve the efficiency of the operations from the officer on the street to the data entry conducted by the Records section. By allowing the officers to complete reports in the field on laptops will improve the quality of service the Police Department currently gives the citizens of this community. The Records section then can handle more of the quality control issues and citizen requests. The City of Ocoee utilizes a line item budget process which allows for this grant's expenditures to be tracked separately from other federal grant expenditures. The project of improving the technology of the City of Ocoee's Police Department through upgrading our current CAD system and adding a Mobile-Data reporting system will be able to take place immediately upon the approval of this grant. The City of Ocoee is prepared to continue the costs of this technology upgrade and is utilizing this grant to supplement our technology upgrades through our normal budgetary process. Timeline: After notification of the grant award the City of Ocoee is prepared to immediately start the process of the upgrade by purchasing the Software and start training all of our personnel in the new procedures. The software purchase is expected to take approximately one month after receiving approval. The training of the officers will occur in the following month. The entire program is expected to be up and running within a two to three month time frame from approval. City of Ocoee Ocoee Police Department Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG) funding Review Narrative Project Title: "Mobile- Data Laptop and CAD Upgrade" Review Narrative: The JAG application was presented to the City Commission during a Commission meeting on Tuesday May 05, 2009. The City Commission is the governing board of the City of Ocoee. During this process the JAG application was also presented to the public allowing the citizens of Ocoee and any other community organization attending the meeting the opportunity to comment. The agenda for all Commission meetings are posted on the City ofOcoee's web site before and after each Commission meetings. BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Loc... Page 1 of 2 Application Application Handbook Overview ApDlicant Information Proiect Information Budget and Program Attachments Assurances and Certifications Review SF 424 Submit ApDlication Help/Freauently Asked Questions GMS Home Log Off BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Local Solicitation 2009-G2848-FL-SB Correspondence I Switch to ... ~ ~ Assurances and Certifications To the best of my knowledge and belief, all data in this application/preapplication is true and correct, the document has been duly authorized by the governing body of the applicant and the applicant will comply with the attached assurances if the assistance is awarded. Your typed name, in lieu of your signature represents your legal binding acceptance of the terms of this application and your statement of the veracity of the representations made in this application. The document has been duly authorized by the governing body of the applicant and the applicant will comply with the following: 1. Assurances 2. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters: and Drug-Free Workplace requirements. If you are an applicant for any Violence Against Women grants, this includes the Certification of Compliance with the Statutory Eligibility Requirements of the Violence Against Women Act. * Prefix: I Mr. .11 k"c'C':o_ Prefix (Other) L_ ...----.-.. ............ ..n......u.__. .....n._ "'_"0 * First Name: IRobert Middle Initial: D * Last Name: IFrank Suffix L~~!!i~~" Suffix (Other) : L.._............._..........._.._...............__....... *Title: Ig~tL~.'!f!~~~~__.._.._._..__.. * Address Line 1: 1~??~.:.~.I~.fC?~~_~..,:_ ...................-....... Add ress Line 2: 1.__.._......._..__. ....--.........---.-.......- ......._...-.. *City: IOcoee County: I - *State: IE.!C?~~_...._......._._ _.___....__.._._.B ............._..........~_.- *Zip Code: 1~476~.J -~~ https://grants.ojp.usdoj .gov/ gmsexternaVapplicationAssurance.do 4/29/2009 BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Loc... Page 2 of 2 *Phone: 1407 I -1905 i -13100 Ext . 11500 . Fax: 1407 I -1656 i -16885 *E-mail: I.~!~~~@E.~<?~~~~ fl. u~.... I?J I have examined the information provided here regarding the signing authority and certify it is accurate. I am the signing authority, or have been delegated or designated formally as the signing authority by the appropriate authority of official, to provide the information requested throughout this application system on behalf of this jurisdiction. Information regarding the signing authority, or the delegation of such authority, has been placed in a file and is available on-site for immediate review. https:/ 1 grants.ojp. usdoj .gov 1 gmsexternal/applicationAssurance.do 4/29/2009 BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Loc... Page 1 of 2 Application BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Local Solicitation 2009-G2848-FL-SB Correspondence I Switch to ... .M -~-- Review SF-424 Print a Copy Application Handbook Overview Applicant Information Proiect Information Budget and Proqram Attachments Assurances and Certifications Review SF 424 Submit Application Help/Frequently Asked Questions GMS Home Loq Off APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier STATE Preapplication Construction 4. DATE RECEIVED BY Federal Identifier FEDERAL AGENCY 5.APPLICANT INFORMATION Legal Name Organizational Unit City of Ocoee Police Department Address Name and telephone number of the person to be contacted 150 North Lakeshore Drive on matters involving this Ocoee, Florida application 34761-2216 Dreasher, Bradford (407) 905-3160 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 7. TYPE OF APPLICANT 59-6019764 Municipal 8. TYPE OF APPLICATION 9. NAME OF FEDERAL AGENCY New Bureau of Justice Assistance 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT NUMBER: 16.804 CFDA 16.804 - Recovery Act - Justice Assistance Mobile Data Reporting and CAD TITLE: Grants - Localities upgrade 12. AREAS AFFECTED BY PROJECT Uniformed Patrol Records Section 13. PROPOSED PROJECT 14. CONGRESSIONAL Start Date: June 01, 2009 DISTRICTS OF End Date: June 01, 2013 a. Applicant b. Project FL05 15. ESTIMATED FUNDING 16. IS APPLICATION Federal $73,135 SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER Applicant $0 12372 PROCESS? State $0 This preapplication/application https:llgrants.ojp.usdoj.gov/gmsexternall applicationReview .do 4/29/2009 BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Loc... Page 2 of 2 Local $0 was made available to the state executive order 12372 process Other $0 for review on 05/18/2009 Program Income $0 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? TOTAL $73,135 N 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED. ... ~",... <:>w%.;.,.:.:.,:<,<)"tw, '''''' https:llgrants.ojp.usdoj.gov/ gmsextemall applicationReview. do 4/29/2009 J