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Home My WebLink About06-02-09 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida June 2, 2009 6:00 P.M. Town Meeting with Representative Nelson AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS Presentation - Congratulations to Little Champions. (Commissioner Hood) I League Machine Pitch District 14 Presentation of Plaque to City Commission from Pioneer Key II Community - Anna Velez. Presentation - The City of Ocoee Human Relations/Diversity Board: Moving Forward in 2009 - HRDB Member William Maxwell. Presentation of Rocking Chair to Retired Firefighter Jerry Reep. (Fire Chief Firstner) I C. COMMENTS FROM CITIZENS/PUBLIC 1 D. STAFF REPORTS AND AGENDA REVIEW I E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MAlTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval and Acceptance of the Regular City Commission Minutes of May 19, 2009. (City Clerk Eikenberry) 2. Reappointment to the Code Enforcement Board. (City Clerk Eikenberry) The three-year term of Darrell Lowery will expire in June. He has indicated he is willing to serve another term, if reappointed. There are currently no applications on file and the board has one vacant Alternate Member position. City Commission Regular June 2, 2009 3. Set Date and Approve Election Contract for Proposed Mail Ballot Referendum Election - Annexation Rose Hill, Phase Two and Three. (City Clerk Eikenberry) The City of Ocoee is working with residents of Rose Hill, Phase Two and Three to allow them to vote by referendum mail ballot on being annexed into the City of Ocoee. The process contains many more notices and legal advertisements as required by law and local code, including two public hearings which will be held in July 2009. The Supervisor of Elections office required that the City set a date at a minimum of 104 days prior to the Election Date to set the election process in motion. Staff researched and found the best date would be September 15, 2009. This election date and Election Contract will be null and void if any other steps in the process are not approved by the City Commission. 4. Award of Bid #B09-04 Blackwood Avenue 16-inch Reclaimed Water Main Extension to R. A. Scott Company in the Amount of $194,035.00. (Purchasing Agent Tolbert) The Engineering and Finance Departments reviewed the II bids received. It is staffs opinion that the firm of R.A. Scott Construction Company offers the lowest responsive and responsible bid in terms of qualifications and price. The base bid was in the amount of $186,985.00 with $7,050.00 for Bid Alternate I which includes furnishing and installing a I" thick asphalt overlay should it be deemed to be needed. I G. FIRST READING OF ORDINANCE I 5. First Reading of Ordinance Regarding Changes to the Land Development Code to Create a Lot-split Review Process and to Modify the Short-form Subdivision Review Process. (Second Reading of Ordinance and Public Hearing scheduled for June 16, 2009). (City Engineer Wheeler) A number of lot splits and small subdivisions have occurred in recent years that presented serious obstacles to the property owner in the review and approval process without offering any benefits to the City of Ocoee and its citizens as a result of that difficult and potentially expensive review process. Gaps in the review process were also identified, such as a lack of applicant certification regarding any homeowners' association review required by restrictive covenants. Staff conducted an evaluation of the short-form subdivision review process to identify those portions of the existing process that needed to be revised so as to provide for adequate protection of the public while removing undue obstacles to the property owner's right to use his or her land. The result of that review process was a set of proposed modifications to the current Short-form Subdivision Review Process contained in 94-4.1 of the Land Development Code of the City of Ocoee and the proposed addition of a new 94-4.2 for review of lot splits. Included in the recommended modifications arc new application forms and lower processing fees. I H. SECOND READING OF ORDINANCE - PUBLIC HEARING 6. Second Reading of Ordinance Regarding Changes to Land Development Code. (Advertised for Public Hearing in Orlando Sentinel Legal Classified on May 10, 2009 and May 21, 2009). (Principal Planner Rumer) The City has begun the process for the involuntary annexation of Phases 2 & 3 of the Rose Hill subdivision. During staffs review of the meeting noticing requirements located in the City's LDC and those required by state statute, staff found the LDC to be more arduous then the requirements of the Florida Statutes and found duplication in the aforemcntioned sections. Staff proposes the amcndments to the LDC in order to bring the LDC noticing requirements in line with the Florida Statutes, clarify existing policy, and delete duplication. a. Changes to Section 1.10 b. Changes to Section 5.9 c. Ordinance No. 2009-014 Page 2 of3 City Commission Regular June 2,2009 I I. REGULAR AGENDA I 7. Approval of Emergency Ordinance for Closing of Starke Lake. (Mayor Vandergrift) 8. Approval of Tiger Minor Park Tennis Court Improvements. (Parks and Recreation Director Hayes) The Parks and Recreation Advisory Board and the City Commission have expressed a desire to improve the quality of tennis facilities within the City. The Parks and Recrcation Advisory Board at its November 17,2008, meeting discussed the status of the City owncd tennis facilities. At this meeting it was noted by staff that several of the tennis facilities had deterioratcd to a point that the courts had to either be demolished (Central Park) or closed (Vignette Park), leaving a total of three courts, two at Tiger Minor Park and one at Parkside/Coventry Park, available for the public to use for recreational play. Staff also noted that the currcnt configuration of the tennis facilities which providcd one or two courts in a park limited the recreational opportunities for the public. Staff proposed devcloping a number of courts at one location which would allow the Parks and Recreation Department to providc an expanded lesson program, develop leagues and tournaments for youth and adults. The Park and Recreation Board felt that the community would be better servcd if additional tennis courts were constructed at one location rather than locating one or two courts in parks throughout the City has had been the past practice. The Parks and Recreation Advisory Board recommended expanding the tennis facilities at Tiger Minor Park to provide for a more competitive tennis program that would allow for lessons for youth and adults, a competitive league and tournaments. Staff was then directed by the City Manager's Officc to develop a concept plan that would provide for the cxpansion of the tennis facilities at Tiger Minor Park. I J. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3 of3