HomeMy WebLinkAboutItem #04 Award Bid #B09-04 Blackwood Avenue
AGENDA ITEM COVER SHEET
Meeting Date: June 2, 2009
Item # ~
Contact Name:
Contact Number:
Joyce Tolbert
1516
Reviewed By:
Department Director:
City Manager:
~=.
Subject: Award of Bid #B09-04 Blackwood Avenue 16-inch Reclaimed Water Main Extension
Background Summary:
The Engineering and Finance Departments reviewed the II bids received. It is staffs opinion that the firm of R.A.
Scott Construction Company, offers the lowest responsive and responsible bid in terms of qualifications and price.
The base bid was in the amount of $186,985.00 with $7,050.00 for Bid Alternate 1 which includes furnishing and
installing a 1" thick asphalt overlay should it be deemed to be needed.
Issue:
Award the contract for the 16-inch Reclaimed Water Main Extension to R.A. Scott Construction Company.
Recommendations
Staff recommends that the City Commission award the bid to R.A. Scott Construction Company in the amount
of $194,035.00 which includes Alternate No.1, and authorize the Mayor, City Clerk, and Staff to execute the
required contract documents. To fund the project, staff recommends that the City Commission approve the
allocation of $194,035.00 from the Water Sewer Construction Fund (Account 414-535-00-6302).
Attachments:
1. Bid Tabulation
2. R.A. Scott Bid
3. Addendum #1
4. ITB #B09-04
Financial Impact:
The funding for this action is derived from a project allocation in the Water Sewer Construction Fund.
Type of Item: (please mark with an "x'J
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
~ Commission Approval
Discussion & Direction
For Clerk's Deat Use:
_____ Consent Agenda
_____ Public Hearing
_____ Regular Agenda
X Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
~~tf-
N/A
N/A
N/A
2
City Manager
Robert Frank
Commissioners
Gary Hood, District 1
Rosemary Wilsen. District 2
Rusty Johnson. District 3
Joel Keller. District 4
Mayor
S. Scott Vandergrift
STAFF REPORT
TO:
The Honorable Mayor and City Commissioners
FROM:
Joyce Tolbert, Purchasing Agent
DATE:
May 26, 2009
RE:
Award of Bid #B09-04 Blackwood Avenue 16-inch Reclaimed Water Main Extension
ISSUE
Award the contract for the 16-inch Reclaimed Water Main Extension to R.A. Scott Construction Company.
BACKGROUND/DISCUSSION
Bids were received for the construction of a reclaimed water distribution system extension at Blackwood A venue
and S.R.50. The project consists of the installation of approximately 1,375 feet of I 6-inch ductile iron reclaimed
water main plus 160 linear feet of jack and bore of the 16-inch within a 30-inch steel casing pipe across S.R.50
and tying into an existing 16-inch reclaimed water main. Work will include new 16" ductile iron pipe, fittings,
and testing pipe. The project also consists of removal and replacement of pavement, sidewalk, curb & gutter,
sodding and other restoration as may be required.
The bid was publicly advertised on April 26, 2009 and opened on May 19, 2009. There were a total of eleven
(II) bids received. The lowest three (3) bids are:
Bidder
Total Bid Amount
includin Alternate No.1
$194,035.00
$205,815.00
$222,782.50
1. R.A. Scott Construction Com
2. Eden Site Develo ment, Inc.
3. Derrico Construction Corporation
Other bids are listed on the attached bid tabulation. All bids are available in the Finance Department for review.
The Engineering and Finance Departments reviewed the 11 bids received. It is stafr s opinion that the firm of
R.A. Scott Construction Company, offers the lowest responsive and responsible bid in terms of qualifications
and price. The base bid was in the amount of $186,985.00 with $7,050.00 for Bid Alternate I which includes
furnishing and installing a 1" thick asphalt overlay should it be deemed to be needed. Our evaluation of the
municipal experience, reputation, and financial condition of R.A. Scott Construction Company indicates that
they are capable of completing the work required.
The bid is well below the Engineer's construction estimate of $360,211.50. This project was advanced to this
fiscal year by delaying the Forest Trails Extension project scheduled in this fiscal year.
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SECTION 00300
BID FORM
SUBMITTED:
May 19, 2009
(Date)
PROJECT IDENJ'IFICA nON:
CITY OF OCOEE
BLACKWOOD AVENUE
16-INCH RECLAIMED WATER MAIN EXTENSION
NAME OF Bidder: R.A. Scott Construction Company
P.O. Box 9667
BUSINESS ADDRESS: Daytona Beach, FL 32120-966PHONE NO.: (386) 238-1234
CONTRACTOR'S FLORIDA LICENSE NO.: CUC049487
THIS BID IS SUBMITTED TO: City of Ocoee, Florida (hereinafter called Owner)
1. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an
Agreement with Owner in the fonn included in the Contract Documents to perfonn and
furnish all Work, as specified or indicated in the Contract Documents for the Contract
Price and within the Contract Time indicated in this Bid Form and in accordance with the
other tenns and conditions of the Contract Documents.
2. Bidder accepts all of the terms and conditions of the Bidding Documents, including,
without limitation, those dealing with the disposition of Bid Bond. This Bid will remain
open for ninety (90) calendar days after the day of Bid opening. Bidder will sign and
deliver the required number of counterparts of the Amendment to the Agreement with the
Bonds and other documents required by the Bidding Requirements within ten (10) days
after the date of Owner's Notice of Intent to Award.
3. In submitting this Bid, Bidder makes all representations required by the Instructions to
Bidders and the Agreement and further warrants and represents that:
a. Bidder has examined copies of all the Bidding Documents and of the following
Addenda:
No. 1
No.
No.
No.
Dated 5/14/09
Dated
Dated
Dated
Dated:
Dated:
Dated:
Dated:
No,
No.
No.
No.
(Receipt of all which is hereby acknowledged) and also copies of the Invitation
for Bids and the Instructions to Bidders.
,. ')
Blackwood Ave Reclaimed Water
00300-1
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SECTION 00020
INVITATION TO BID
BID NO. B09-04
BLACKWOOD A VENUE 16-INCH RECLAIMED WATER MAIN EXTENSION
OCOEE, FLORIDA
Sealed bids, in duplicate, will be received at the office of the Purchasing Agent in the City ofOcoee,
until 2:00 pm, local time, on May 19,2009. Sealed bids must be date and time stamped at the
office of the Purchasing Agent before that time. Any bids received after that time will not be
accepted under any circumstances. Any uncertainty regarding the time a bid is received will be
resolved against the bidder. Bids submitted after the designated time will be returned unopened. All
bids received before the due date and time will be publicly opened and read aloud by the Purchasing
Agent or her designee in the City ofOcoee City Hall Conference Room at approximately 2:01 pm.
Description of Work: All work for the project shall be designed and constructed in accordance with
the drawings and specifications prepared by or for the City ofOcoee. The proposed project will be
awarded and constructed, if award is made, in conformance with the plans and specifications. Bids
shall be submitted for furnishing, delivering, and installing all materials, equipment, incidentals, and
services, including labor, for the work, which generally includes, but is not necessarily limited to, the
construction of a reclaimed water distribution system extension at Blackwood A venue and S.R.50.
The project consists of the installation of approximately 1,375 feet of 16-inch ductile iron reclaimed
water main plus 160 linear feet of jack and bore of the 16-inch within a 30-inch steel casing pipe
across S.R.50 and tying into an existing 16-inch reclaimed water main. Work will include new 16"
ductile iron pipe, fittings, and testing pipe. The project also consists of removal and replacement of
pavement, sidewalk, curb & gutter, sodding and other restoration as may be required. The Work is
divided into two phases which mayor may not be consecutive. The Owner desires to complete the
portion of the Work within the Blackwood A venue right-of-way (Phase I) upon award of the
construction contract. The Owner is in the process of obtaining the easements within the Health
Central property. Work within Phase 2 cannot begin until the easements are received. All work
activities shall be required to be in accordance with the permits issued by respective agencies. All
work performed will be required to be done while maintaining the functional operation of the
existing reclaimed water mains. Preservation of existing utilities and private property is an important
aspect of the work.
Prospective bidders may secure a copy of the documents required for submitting a bid through
OnvialDemandstar by accessing the City's website at www.ocoee.org under Finance/Purchasing.
Partial sets of the documents required for submitting a bid will not be issued. By using
OnvialDemandstar, prospective bidders will be provided with all addendums and changes to the
applicable bid; fees may apply for non-members. Membership with OnvialDemandstar is not
required to submit a bid.
Blackwood Avenue Reclaimed Water
00020-1
Persons other than prospective bidders may inspect the documents required for submitting a bid at
the Ocoee City Hall City Clerk's Office, 150 N. Lakeshore Drive, Ocoee, FL 34761. These persons
will be required to pay a copying fee as prescribed by statute. Checks should be made payable to the
City of Ocoee.
Bids shall be prepared from complete, full-size contract documents. Addenda will be posted on
DemandStar and transmitted to all holders of complete contract documents not later than twenty-four
(24) hours before bid time via facsimile or U.S. mail, as determined by the City ofOcoee. It shall be
the bidder's responsibility to verify addendums and acknowledge and addendums in the bid
submittal.
Pre-bid Conference: None is scheduled.
Bid Bond: A certified check or bid bond shall accompany each bid. The certified check or bid bond
shall be for an amount not less than five percent (5%) of the bid price, and shall be made payable to
the City of Ocoee as a guarantee that the Bidder will not withdraw for a period of ninety (90) days
after bid closing time.
Bid Submittal: A single bid package containing the Base Bid and Bid Alternate prices shall be
submitted for the work by each proposing contractor. The contract will be awarded pursuant to the
requirements of applicable state and federal laws and regulations and pursuant to any applicable City
of Ocoee purchasing rules and procedures.
Bids shall be on the bid form provided in the bidding documents and enclosed within a sealed
envelope, with the words "Bid No. B09-04 for Construction of the Blackwood A venue 16-1nch
Reclaimed Water Main Extension" and the bidder's name, address, and State of Florida contractor's
license number clearly shown on the outside thereof. A State of Florida Underground Utility or
General Contractor license is required for each prime contractor who bids on the work. Bidders must
acknowledge receipt of all addenda in the prescribed bid form. Bids must be signed by an authorized
representative of the bidder. Failure to comply with either condition shall be cause for bid
disqualification. Mailed bids shall be sent to the attention of the Purchasing Agent, City ofOcoee,
150 North Lakeshore Drive, Ocoee, FL 34761.
Award ofContract(s): The City ofOcoee reserves the right to waive technicalities or irregularities,
to reject any or all bids, and/or to accept that bid which is in the best interest of the City, price,
qualifications and other factors taken into consideration. The City reserves the right to award the
contract to the bidder which, in the sole discretion of the City, is the most responsive and responsible
considering price, qualifications, and other factors.
City Clerk
OCOEE, FLORIDA
April 26, 2009
END OF SECTION
Blackwood Avenue Reclaimed Water
00020-2
City Manager
Robert Frank
Com missioners
Gary Hood, District 1
Rosemary Wilsen, District 2
Rusty Johnson, District 3
Joel Keller, District 4
Mayor
S. Scott Vandergrift
May 14, 2009
ADDENDUM NO: ONE (1)
CITY OF OCOEE
BID #B09-04
BLACKWOOD A VENUE
16-INCH RECLAIMED WATER MAIN EXTENSION
This addendum sha1\ modify and become a part of the original bid documents for the Blackwood A venue 16-Inch
Reclaimed Water Main Extension. This addendum consists of two pages. Bidders sha1\ acknowledge receipt of
Addcndum One (I) in the space provided in Section 00300-1 of the bid documents. Failure to do so may subject
the bidder to disqualification.
Answers to questions received and/or amendments to the bid documents are as follows:
QI. Do you know if polyethylene encasement for the ductile iron pipe wilJ be used for thc Blackwood Ave.
Water main extension? If so, is there a Plan holders bid list available to contact the contractors?
AI. The plans and Specs ca1\ for DI pipe to be "wrapped in purple polyethylene". The bid holders list is
available via the City's website under the "Purchasing" topic located under the letter "P" in the topic drop
down menu at the top of the website, then choose from the left side menu "Bids on DemandStar", fina1\y
chose "PlanHolders List".
Q2. WilJ Amcrican Cast Iron Pipe CO.'s Fastgrip gaskets be accepted as a pipe restraining product for the above
referenced project?
A2. Restrained joints for the connection of OJ pipc to MJ fittings and on straight runs of pipe shall be an
exterior restraining system such as EBBA Mcgalug and Ford Uniflange as listed in Specification 02510
Reclaimed Water Distribution Systems 2.05 B. Fastgrip gaskets wilJ not be considered as an approved
equal for this project.
Q3. In section 2.02 Fittings for Ductile Iron Pipc on page 02510-3, paragraph D lists American, US Pipe or
approvcd cqual. Will Sigma ductile iron fittings be allowed as an approvcd equal? In section 2.05
Restraincd Joints for Ductile Iron Pipe and Fittings on page 02510-4, paragraph B lists EBAA Megalug,
Ford Uniflange or equal. WilJ Sigma One LOK restraints bc allowed as an approved equal?
A3. The City wilJ entertain "or equal" requests following bid award during the shop drawing review stagc.
City ofOcoee. 150 N Lakeshore Drive. Ocoee, Florida 34761
phone: (407) 905-3100 . fax: (407) 656-8504. www.cLocoee.fl.us
Q4. I can not find info on the warranty for this project and I need it for my bid bond.
A4. Based on the information contained in the front-end documents, Section 00700, the contractor appears to be
liable by warranty for the entire project for one year following final payment. Keep in mind there is an
insurance obligation of2 years following final payment and a "correction period" of one year following
correction per the sections below. Therc is also a reference in the technical specifications regarding leaks
for a one-year period.
ert,CPPB
Purchasing Agent
B0904 Blackwood Avenue Addendum 1
2