HomeMy WebLinkAboutEmergency Item - Down Sludge Press
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Itobert Fl'Cl n I,
COlllHlisDi(Jneni
Gary l-lood, Distriet 1
Rosemary Wilsen, District 2
Rusty cJohnsoll, District :-3
,Joel fl'. KeJlel'. District 4
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S. Scot! Va 11 d f' t'g:ri ft
MEMORANDUM
DATE:
Rob Frank
City Manager .
r i\ \ -
Charles K. Smith, P,E.! \)\~,V
Utilities Director \,,./'i r.\
June 2, 2009
TO:
FROM:
RE:
Down Sludge Press
The sludge press at tbe Wastewater Treatment Plant is down again clue to a roller failure. The
roller, a cylindrical pipe approximately 5' long and 5" in diameter failed, a fatigue fracture, about
halfway down its length. The roller supports two belts that serpentine through the press to
squeeze water from the sludge, extruding the drier sludge cake. The failure creased and tore the
bottom belt. Utilities has two spare rollers and has ordered two news belts that should arrive on
Friday. Staff will replace both belts as a precautionary measure. Also as discussed, the sludge
press is experiencing significant down time and replacement is eminent.
The real impact to the down sludge press has been the requirement to liquid haul tbe sludge at
$0.15 per gallon, as opposed to the cake at $0.02 per gallon. The City processes just over 40,000
gallons, five days a week. The last prolonged press failure increased the sludge disposal cost by
nearly $100,000 (see attached summary sheet).
Utilities has found a vendor, Sludge Masters, LLC, that has a pOltable trailer-mounted sludge
press and truck that is capable of pressing, hauling and disposing of the sludge for $0.08 per
gallon. He has been working for Mount Dora and comes with a good recommendation.
Attached you will also find his proposal.
Utilities statIis recommending an emergency relationship with Sludge Masters, LLC be
established, with authorization to use his services. This would be on an emergency, down-press
status as services may exceed $25,000, requiring your notification of the Commission.
/attac1U11ents
City oJCko('c Utilities' 1800 A.D. Milll, [{Oriel' C)c(lee. Florida 34761
1'11011c': (407) 9ll'i-3J5l). Fax: (407) 656-7'116' Www.ococe.mg
MC'y 23 09 06:50p
p.2
Brad Reckert, DBA
Sludge Masters, LLC.
Post Office Box 697
Mount Dora, Florida 32757
(703) 939-7965
Dewatering, Digester Cleaning and Hauling
Contract Proposal
TI-IIS CONTRACT is entered into this J" day of the June month in the year 2009 by and between
Sludge Masters, LLC (hereinafter CONTRACTOR! CONSULTANT) and Client, City of Ococe
1800 A.D. Mims Rd. Ocoee, Florida 34761 (hereinaft~r OWNER).
CONTRACTOR AND OWNER AGREE AS FOLLOWS:
CONTRACTOR shall furnish the following:
Dewatering
1. Contractor will provide labor, mobile equipment/plant necessal}' to dewater sludge on site. The
base price for dewatering will be based on a sludge tllickness not to exceed 1.5% to 2%.
Should the sludge thickness exceed 2%, the contractor will add all escalation fee of$.0125 (one
and a quarter cent) per gallon to the base price of this proposal for each 1 % (one percentage
point) change in lhe sludge thickness being dewatered. The base price for dewatering is
O,065per gallon.
Hauling.
1. Contractor will provide liquid sludge hauling, if necessary, for _NA_ per gallon.
2. These prices are based on $2.68 roadway diesel and will escalate every .50 cent increase
according to industry costs, only to cover actual cost without built in profit.
Tipping
1. Contractor will provide tipping fee ofthe cake produced, ifnecessary: for 0.015 per gallon.
Digester- Cleaning
1. Contractor will bid each job according to the size and scope of the job. Price TBD
The Owner will, at all times, provide Contractor with 30/50 amp, 230/480 volt, electrical service for all
of the Contractor's operations pertaining to this proposal and contract. The Contractor will feed back
to the head works of the Owner's sewer/water plant all the filtrate water processed by the Contractor
during the dewatering process with an approximate capture rate of92% - 99%. The Filtrate capture rate
will have valying results based upon the thickness of sludge and polymer's performance in solution.
The Contractor will have a polymer chemist on site one to two weeks prior to mobilization to perfOlm
jar testing and flow testing ill order to determine the best polymer suited for each individual water
treatment plant application and location.
Time of completion:
Estimated time of completion is 40,000 to 50,000 gal. 12 to 14 hours daily, this will vmy based on
thickness of sludge.
Contract Terms and Conditions:
1. PAYMENT SCHEDULE: Net 30 days
2. F AlLURE TO SCHEDULE WORK WITH THE CONTRACTOR ONE WEEK IN
ADV ANCE: The Owner agrees to notify the Contractor a full week (7 days, including weekend days)
in advance of the work to be perfonned. Should the Owner's digester require immediate attention and
work in order to prevent an overflow from occurring, the Contractor will charge an additional
mobilization fee of $450.00 (One Thousand Two Hundred dollars and 00/100).
3. GUARANTEE: Based on scheduled show up time and filtrate cleanliness
4. PERMITS: The Owner agrees to provide all permits for work performed by the Contractor
under the owner's permit for their waste water treatment facility.
5. EXTRA WORK: During the progress of work to be performed the OWNER may order extra
work. The amount for sllch extra work shall be determined in advance if possible. All sums for extras
shall be due and payable as per payment schedule of net 30 days.
6. OWNER shall grant free access to work areas for workmen and vehicles, and shall allow areas
for storage of materials and rubbish. OWNER agrees to keep driveways clear and available for
movement and parking of trucks during Honnal work hours. CONTRACTOR shall not be held
responsible for damage to driveways, walks, lawns or shrubs by movement of trucks.
7. WATER: The Owner agrees to provide water to the mobile plant at all times. The Owner
understands that any disruption of water service to the Contractor's operations will be back charged to
the Owner at a rate that is equal to the gallons per minute that would have been produced during those
hours of operation and well as charges for cleanup and DEP, EP A or other fines that might be
associated with a spill resulting from the disruption of water services during the dewatering process.
Un less specifically indicated, agreed price does not include rerouting or responsibility of damage to
vents, pipes, ducts, water or sewage disposal systems or wiring conduits that may be discovered in
performance of work.
8. RESIDUAL MANAGEMENT FACILITY or FIELD APPLICATION: Contractor will haul to
an RMF (residual management facility) or field application within the guidelines of the written permit
to stay within compliance of the 503 ruling as well as written permit requirements, (which are defined
within approved permit) Sludgemasters will accept all responsibility and save and hold harmless
GENERATOR from any actions and / or penalties for proper transportation.
9. WORK INTERUPTED BY ANY AGENCY: Any changes, alterations, or extras which may be
required by any public body, utility or inspector, during the performance of this contract, from any city,
county, state official and/or inspector/officer from the Department of Environmental Protection (DEP)
or the Environmental Protection Agency (EP A), shall constitute an extra and the cost associated with
the request for compliance shall be paid by the Owner in the same manner as any other extra or change
order required in order to conform with the inspector's request for compliance with his/her agency.
10. CONTRACTOR agrees to diligently pursue work through to completion, but shall not be
responsible for delays for any of the following reasons: Acts of neglect '01' omissions of OWNER or
OWNER's employees or OWNER's agents, stormy or inclement weather, strikes, lockouts, boycotts, or
other labor union activities, extra work ordered by OWNER, inability to secure materials through
regular recognized channels, failure of OWNER to make payments when due.
I I. CONTRACTOR shall have the right to stop work and to keep the job idle if payments are not
made to him when due.
12. OWNER agrees to pay CONTRACTOR invoices in accordance with the terms thereon.
OWNER further agrees to pay late charges of 1-1/2% per month on any amounts not paid within 30
days from date of statement, and any collection expenses and attorney fees incurred in collection of this
account on any amounts not paid within 60 days from date of statement.
13. Should litigation be necessal)T to enforce any term or provision of this contract, or to collect any
portion of the amount payable under this contract, then all litigation and collection expenses, witness
fees and court costs and attomey's fees shall be paid to the prevailing patty.
] 4. Sludgemasters L.L.c. at the owners request can provide the filings of DE? 62-640 (Residuauls
annual summary) forms as an additional service when necessary.
The provisions set f011h upon any attached pages hereto are hereby incorporated in and made a part of
this CONTRACT. This contract shall be binding for a period of 5 years (five years) based on
Contractor's capital investment in the equipment used to perform this contract.
IN WITNESS WHEREOF, the patties hereto have executed this CONTRACT the day and year set
fOlth below.
OWNER or AGENT
CONTRACTOR
Dated:
Dated:
By:
By: Brad Reckett, Sludge Masters
By:
By:
Sludge Disposal
10/1/2008 Starting Date
$200,000 Annual Budgeted Amount
Sludge Expense Liquid Credit
% of the Year Credit to
Date Invoice No. Amount Total YTD% to Date Credit Date
10/3/2008 85358 $1,740.50 $1,740.50 0.87% 0.55% $192.00 $192.00
10/31/2008 $11,312.00 $13,052.50 6.53% . $2,608.00 $2,800.00
85867 8.22%
10/31/2008 85992 $966.25 $14,018.75 7.01% 8.22% $0.00 $2,800.00
11/3/2008 86022 $2,898.75 $16,917.50 8.46% 9.04% $0.00 $2,800.00
11/7/2008 86058 $2,274.75 $19,192.25 9.60% 10.14% $624.00 $3,424.00
11/14/2008 86202 $6,898.00 $26,090.25 13.05% 12.05% $832.00 $4,256.00
11/21/2008 86297 $5,157.50 $31,247.75 15.62% 13.97% $640.00 $4,896.00
11/30/2008 86433 $6,946.00 $38,193.75 19.10% 16.44% $784.00 $5,680.00
12/5/2008 86571 $3,657.00 $41,850.75 20.93% 17.81% $208.00 $5,888.00
12/12/2008 86720 $1,148.50 $42,999.25 21.50% 19.73% $784.00 $6,672.00
12/19/2008 86860 $3,936.25 $46,935.50 23.47% 21.64% $896.00 $7,568.00
12/26/2008 87008 $3,225.00 $50,160.50 25.08% 23.56% $640.00 $8,208.00
12/31/2008 87144 $3,241.00 $53,401.50 26.70% 24.93% $624.00 $8,832.00
1/9/2009 87332 $3,257.00 $56,658.50 28.33% 27.40% $608.00 $9,440.00
1/16/2009 87477 $2,034.75 $58,693.25 29.35% 29.32% $864.00 $10,304.00
1/23/2009 87605 $3,417.00 $62,110.25 31.06% 31.23% $448.00 $10,752.00
1/30/2009 87746 $2,306.75 $64,417.00 32.21% 33.15% $592.00 $11,344.00
2/6/2009 87887 $2,434.75 $66,851.75 33.43% 35.07% $464.00 $11,808.00
2/20/2009 88087* $2,291.00 $69,142.75 34.57% 38.90% $1,264.00 $13,072.00
2/27/2009 88381* $17,717.00 $86,859.75 43.43% 40.82% , $688.00 $13,760.00
3/13/2009 88743* $16,831.00 $103,690.75 51.85% 44.66% $944.00 $14,704.00
3/6/2009 88569* $17,772.00 $104,631.75 52.32% 42.74% . $768.00 $14,528.00
3/20/2009 88931* $22,295.00 $126,926.75 63.46% 46.58% $880.00 $15,408.00
3/27/2009 89099* $23,844.00 $150,770.75 75.39% 48.49% $816.00 $16,224.00
4/3/2009 89267* $24,664.00 $175,434.75 87.72% 50.41 % $896.00 $17,120.00
4/10/2009 89465 $5,061.50 $180,496.25 90.25% 52.33% $736.00 $17,856.00
4/17/2009 89618 $6,155.75 $186,652.00 93.33% 54.25% $608.00 $18,464.00
I Ticket #88087-89267 includes liquid hauling, no sludge trailers were taking during that time
--
Wastewater Sludge Disposal
10/1/2008 5tarting Date
$200,000 Annual Budgeted Amount
Sludge Expense Liquid Credit
% of the Year Credit to
Date Invoice No. Amount Total YTD% to Date Credit Date
4/24/2009 89801 $5,429.50 $192,081.50 96.04% 56.16% " $368.00 $18,832.00
4/30/2009 89946 $3,497.00 $195,578.50 97.79% 57.81% $368.00 $19,200.00
5/8/2009 90100 $2,562.75 $198,141.25 99.07% 60.00% .. $336.00 $19,536.00
5/15/2009 90288 $1,778.75 $199,920.00 99.96% 61.92% $1,120.00 $20,656.00