HomeMy WebLinkAboutItem #06 Approval of State Highway Lighting, Maintenance, and Compensation Agreement
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AGENDA ITEM COVER SHEET
Meeting Date: July 7, 2009
Item # (Q
Contact Name:
Contact Number:
Stephen C. Krug
6002
Reviewed By:
Department Director:
City Manager:
Subject: State Highway Lighting, Maintenance, and Compensation Agreement Work Order (FY
09/10).
Background Summary:
The City entered into a contract with the Florida Department of Transportation for lighting maintenance
and compensation on State Highways in August 2002. FOOT is requesting the City execute the renewal
of this contract at $25,736.36. This amount represents a 3% increase from the previous contract period.
Issue:
Request the City Commission to approve the renewal of the State Highway Lighting, Maintenance and
Compensation Agreement Work Order with FOOT (Contract No. AM-626, State Financial Project 10:
413615-6-78-03) for $25,736.36.
Recommendations
Recommend City Commission approve the renewal of the State Highway Lighting, Maintenance and
Compensation Agreement Work Order (Contract No. AM-626, State Financial Project 10: 413615-6-78-
03) for $25,736.36.
Attachments:
Two (2) copies of MOA Contract Renewal.
Financial Impact:
The $25,736.36 supplements the City operations.
Type of Item: (please mark with an "x')
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
x Commission Approval
Discussion & Direction
For Clerk's Deat Use:
_ Consent Agenda
_ Public Hearing
_ Regular Agenda
Original DocumenUContract Attached for Execution by City Clerk
Original DocumenUContract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
dAtf-
N/A
N/A
N/A
Florida Department of Transportation
CHARLIE CRIST
GOVERNOR
Oviedo Maintenance
2400 Camp Rd., (MS 593)
Oviedo, Florida 32765
STEPHANIE C. KOPELOUSOS
SECRETARY
May 1, 2009
The Honorable Scott Vandergrift
City of Ocoee
150 N. Lakeshore Dr.
Ocoee, Florida 34761
Re: State Highway Lighting, Maintenance, and Compensation Agreement Work Order (FY 09/10)
Financial Project ID: 413615-6-78-03
Contract Number: AM-626
FEID No.: VF-596019764-002
Work Order for Fiscal Year 09/10
Resolution No.: City Commission Meeting Minutes: 08/06/2002
Dear Mayor Vandergrift:
You are hereby authorized to perfom1 maintenance of the State Highway Lighting Systems within your
jurisdiction in accordance with the terms and conditions of the State Highway Lighting, Maintenance, and
Compensation Agreement.
The total compensation for Fiscal Year 09/10 paid under this Work Order is $25,736.36. This amount
reflects a 3% increase per unit cost from the previous year. The compensation period for this work order will
begin from July 1, 2009, and expire June 30, 2010.
Please execute and/or return the following documents directly to this office in the enclosed self-
addressed envelope. In order to 2uarantee availability of funds, these documents must be returned to
this office no later than June 7, 2009.
o Sign this ori2inal work order confirming receipt and agreement of the compensation terms listed
above and return.
o Sign and have notarized, the enclosed State Highway Lighting, Maintenance, and Compensation
Agreement Certification and return.
o If the Resolution referenced above is no longer current, return a copy of your current
Resolution.
www.myflorida.com
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II MAY 5 mJ U I
State Highway Lighting, Maintenance and Compensation Agreement Work Order (FY 09/1 0)
Contract Number: AM-626
Page Two
If you wish to receive payment for the Fiscal Year 08/09 Work Order, please submit an invoice to this
office anytime after May 19, 2009. Invoices for Fiscal Year 08/09 must be received no later than December
27,2009. Per the State Highway Lighting, Maintenance, and Compensation Agreement paragraph 2.c. which
states: "Invoices may be submitted anytime after May 19th of the fiscal year in which the services were
provided, but no later than 180 days after the end of the fiscal year. Payment shall be made in one lump sum as
provided in paragraph 4 hereof.".
A sample invoice is attached for your information. Please verify that all information contained on the sample
invoice is included on your invoice.
If you have any questions, please contact: Lori H. Couey at (407) 977-6530.
Attachments: State Highway Lighting, Maintenance, and Compensation Agreement Certification
Sample Invoice
MAINTAINING AGENCY
FLORIDA DEPARTMENT
~SPORTATlON
~
Todd Hammerle, P.E.
District Maintenance Engineer
Concurrence By:
Typed Name:
Title:
Phone:
Date:
/
/
www.myflorida.com
STATE IDGHW AY LIGHTING, MAINTEN~CE, AND
COMPENSATION AGREEMENT CERTIFICATION
I,
(Name)
(Title)
.
(Local Maintaining Agency)
, hereby certifY that State Highway Lighting
Facilities for Financial Project In:
. Contract No.
In
County (Counties)
were performed to keep all Facilities fully operating, properly functioning, with a minimum of 90% of the
lights burning for any lighting type (ex. high mas~ standard, underdeck, sign) on the roadway system at all
limes for their normal expected useful life in acconlJU1ce with the original design thereof, whether
necessitated by nonnal wear and tear, accidental or intentional damage, or acts of nature.
All maintenance. was perfonned in accordance with Agreement tenus and according to the Manual of
Uniform Traffic Control Devices; and, all other applicable local, state, or federal laws, rules, resolutions, or
ordi1iances, and FDOT procedures.
(SIGNATURE)
(DATE)
State of Florida
County of
Swom to and subscribed to before me this day
of
,200..
Notary Public, State of
at large.
My COmmission expires
..1-.....,'.
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Invoice No. 1
Customer
Name
Address
CIty
Phone
INVOICE I!!!!!!!
Date
Fiscal Year
County
F.I.D.#
State FL
ZIP
Qty . Description TOTAL
1 LUMP SUM $0.00
I
State Highway lighting, MaIntenance, and
Compensation Agreement CertIfication must
accompany this Invoice.
SubTotal $0.00
Contract #
TOTAL $0.00
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. Highway Lighting, Maintenance, and Compensation Agreement