HomeMy WebLinkAboutItem #07 Approval of change Order Amendment with Valley Crest for Silver Star Landscaping Improvement Project
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AGENDA ITEM COVER SHEET
Meeting Date: July 7, 2009
Item # 7
Contact Name:
Contact Number:
Stephen C. Krug
6002
Reviewed By:
Department Director:
City Manager:
Subject: Silver Star Landscaping Improvement Project with Valley Crest - Amendment.
Background Summary:
The City entered into the Joint Participation Agreement (JPA) with the FOOT on September yth, 2004, for
the Landscaping Improvements on State Road 438 (Silver Star) from Olympus Drive to Wood haven
Court. Following a lengthy design and approval process, the City awarded the installation work to Valley
Crest on November 18, 2008. Due to conditions encountered in the field and the consensus to upgrade
the sod from bahia to St. Augustine, we have solicited the attached revision from Valley Crest to
complete the project as desired. The increase of $42,913.00 brings the total installation cost to
$199,921.00. This increased price remains below the funding limit of the JPA.
Issue:
Authorization to proceed with the amendment to the Silver Star Road Landscaping Improvement Project
with Valley Crest, the City's continuing services landscape maintenance contractor, for $42,913.00. This
will be in accordance with the FOOT Joint Participation Agreement for Landscaping Improvements on
State Road 438 Between Olympus Drive and Woodhaven Court, FM#239289-2-58-01; Contract Number
ANR90.
Recommendations
Staff recommends that the City Commission approve the $42,913.00 amendment for the Silver Star
Road Landscaping Improvement Project to Valley Crest.
Attachments:
Valley Crest Proposal
Financial Impact:
The cost of the landscape improvement project is adequately funded through the FOOT JPA.
Type of Item: (please marl< with an "x'J
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
x Commission Approval
Discussion & Direction
For Clerk's DeDt Use:
_ Consent Agenda
Public Hearing
Regular Agenda
Original Document/Contract Attached for Execution by City Clerk
== Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
N/A
i---n
Reviewed by Finance Dept.
Reviewed by ( )
c-JI d ;J
N/A
N/A
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June 8, 2009
Steve Krug
Director of Public Works
City of Ocoee
301 Maguire Rd.
Ocoee, Florida 34761
RE: Silver Star Rd. Center Medians Landscape Enhancement PO# 1419072
Revised Contract Submittal
Dear Steve,
T hank you, for the opportunihj to present you with a landscape enhancement proposal for your
investment. We hereby propose to furnish in the utmost professional manner, all necessanj labor and
materials to perform the following work, as per ValleyCrest Landscape Maintenance scope of work &
specifications noted in the following pages.
ValleyCrest Landscape Maintenance main objective is to exceed our customers expectations and
greatly enhance the value of your investment.
*All Items noted throughout this proposal includes the following scope of work;
. Removal of sod in (4) medians and replace with St. Augustine Captiva sod & plantings.
. Installation of materials (i.e. plants, mulch, etc.), as noted in the following pages.
. A post planting fertilizer application for all new planted & turf areas.
1) DIRECTIONAL BORING: To bring water into (4) Center Medians
(4) 3 Inch HDEP SDR Crossings
$ 3,770.00
2) WET TAPS INTO CITY WATER MAIN: Water source for irrigation system.
$
8,620.00
3) IRRIGATION SYSTEM: Installation ofirrigation system to provide 100% coverage
of all planted and sod areas in the designated (4) center medians. Includes piping
from meter to DCA backflow device to irrigation bubblers for trees and spray zones
for shrubs, groundcover & turf
$ 50,375.00
4) PURCHASE FEE FOR (4) 1112" WATER METERS FROM CITY OF
OCOEE PUBLIC UTILITIES DEPARTMENT $850.00ea.
$ 3,400.00
Continued on Page 2
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Page 2
Silver Star Rd. Streetscaoe Enhancement Prooosal (Continued)
6-8-09
*Center Median #1:
QTY. PLANT NAME
12 Live Oak
16 Sabal Palms
8 Crepe Myrtle Standards
130 Mexican Petunias
372 Variegated arbicola
768 Blue Daze
21.5 Mini Pine Bark Nuggets
12,000 Bahia Sod to Strip
8800 St. Augustine "Captiva"
1 MOT Permitting Fee
5 MOT Traffic Control VCM
$ 42,876.00
SIZEITYPE
100 Gallon
14' Clear Trunk
65 Gallon
3 Gallon
3 Gallon
1 Gallon
Cubic Yds.
Square Feet
Square Feet
*Center Median #2:
QTY. PLANT NAME
10 Live Oak
13 Sabal Palms
11 Crepe Myrtle Standards
114 Mexican Petunias
315 Variegated arbicola
114 Blue Daze
29 Mini Pine Bark Nuggets
9,850 Bahia Sod to Strip
6800 St. Augustine "Captiva"
1 MOT Permitting Fee
4 MOT Traffic Control VCM
$ 35,907.00
SIZEITYPE
100 Gallon
Various
65 Gallon
3 Gallon
3 Gallon
1 Gallon
Cubic Yds.
Square Feet
Square Feet
Continued on Page 3
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Page 3
Silver Star Rd. Streetscape Enhancement Proposal (Continued)
6-8-09
*Center Median #3: $ 32,597.00
QTY. PLANT NAME SIZEITYPE
10 Live Oak 100 Gallon
8 Sabal Palms Various
6 Crepe Myrtle Standards 65 Gallon
114 Mexican Petunias 3 Gallon
315 Variegated arbicola 3 Gallon
606 Blue Daze 1 Gallon
29 Mini Pine Bark Nuggets Cubic Yds.
7,407 Bahia Sod to Strip Square Feet
7600 St. Augustine "Captiva" Square Feet
1 MOT Permitting Fee
4 MOT Traffic Control VCM
*Center Median #4: $ 20,404.00
QTY. PLANT NAME SIZEITYPE
13 Sabal Palms Various
6 Crepe Myrtle Standards 65 Gallon
128 Mexican Petunias 3 Gallon
176 Variegated arbicola 3 Gallon
332 Blue Daze 1 Gallon
20 Mini Pine Bark Nuggets Cubic Yds.
5,564 Bahia Sod to Strip Square Feet
3600 St. Augustine "Captiva" Square Feet
1 MOT Permitting Fee
3 MOT Traffic Control VCM
Continued on Page 4
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Page 4
Silver Star Rd. StreetscaDe Enhancement ProDosal (Continued)
6-8-09
*(2) MOT Lane Closures for Directional Boring:
$1,972.00
*TOT AL REVISED CONTRACT AMOUNT for PO# 1419072:
$199,921.00
Respectfully submitted,
~#~
Tim Harris (Account Manager - Landscape Enhancement)
Valley Crest - Landscape Maintenance, Orlando
"This proposal properly signed by your agent has been accepted as authorization to perform the
work. An invoice will be forwarded to your office for payment when the work is completed. All
work will be performed in accordance with the "General Terms & Conditions" which are printed
on, attached and or incorporated herein by reference. "
Slwuld this revised proposal meet your approval, please sign and date below.
Autlwnzed Client Representative Signature Approval Date
4777 Old Winter Garden Rd. Orlando, Florida 32811 407292-9600 407 291-4966 (Fax)