HomeMy WebLinkAboutItem #18 Approval and Authorization to Award the Work for Constructing the Bill Breeze Park Entrance Sign
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AGENDA ITEM COVER SHEET
Meeting Date: July 7, 2009
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Contact Name:
Contact Number:
David Wheeler
407 -905-3100,
ext. 1504
Reviewed By:
Department Director:
City Manager:
Subject: Approval of and authorization to award the work of constructing the Bill Breeze Park entrance
sign to the firm of American Persian Engineers & Constructors, Inc. for the amount of $9,750.00, to
award the work of installing electrical facilities associated with that sign and to provide code-compliant
electrical service to the Founders' Day stage to the firm of Bright Future Electric in the amount of
$6,300.00, and for the Finance Department to issue the required purchase order.
Background Summary:
The main stage used for Founders' Day events has traditionally been connected to electric power
services through the use of temporary wiring for lighting and sound. However, these temporary
connections do not provide the level of public safety suitable for such a large event. With the increased
size of the VIP food tent and seating area, which will be under a 30 ft. by 50 ft. tent this year, it has
become imperative that a permanent wiring solution be deployed. Engineering Division staff, working
with the Parks & Recreation Department, the Building Division, and other City staff, has devised a
permanent solution that will reconstruct the wiring within the eastern portion of Bill Breeze Park so as to
meet the needs of Founders' Day and comply with the Florida Building Code. In addition, the proposed
work will reduce the number of power meters, power poles, and overhead power lines in the area,
thereby lowering the cost of electric power service.
One element of the design is construction of a permanent park entrance sign near the intersection of
Lakeshore Dr. and Oakland Ave. The design of this sign will set the standard for other improvements to
City facilities in the area. Electrical panels for connecting power to the main stage will be mounted to the
back of the sign. Part of the electrical work is to be ready to switch City facilities to underground power
on this block of Oakland Avenue.
Issue:
The Engineering Division solicited bids for the work from a number of firms, with electrical work being
procured separately from the sign's construction. The combination offered by American Persian
Engineers and Constructors, Inc. (APEC) and Bright Future Electric provides the lowest cost of
construction. Both firms have previously provided satisfactory service to the City for similar work.
Recommendations
The Engineering Division recommends that the City Commission accept the bid of $9,750.00 from APEC
for sign construction and the bid of $6,300.00 from Bright Future Electric, and authorize the Finance
Department to issue the required purchase orders. To fund the project, staff recommends that the City
Commission approve the allocation of $7,500.00 of previously budgeted funds for the work and the
balance ($8,550.00) from the unused funds previously allocated in the current fiscal year for construction
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of tennis court improvements to the Tiger Minor Park. The Engineering Division further recommends that
the amount of $1,500 be reserved from these funds for installation of underground power service and
removal of overhead power lines and poles by Progress Energy.
Attachments:
Design documents (three pages).
Financial Impact:
Staff seeks an additional allocation of $8,550 to complete the construction of new electrical service
related to the Founders' Day stage and VIP facilities, as required by the Florida Building Code. The
funding for this action is derived from a $7,500.00 project allocation authorized by the City Commission
on May 5,2009, and a Parks & Recreation FY 2008/09 capital project budget allocation of $32,500.00 for
tennis court improvements at Tiger Minor Park, of which $23,515.00 remains unencumbered. An
additional allocation of approximately $1,500 will be required in the next 60 days to fund work by
Progress Energy to remove power poles and overhead lines in the stage and hospitality tent area.
Type of Item: (please marl< with an "x'J
_ Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
Commission Approval
Discussion & Direction
For Clerk's Deot Use:
_____ Consent Agenda
_____ Public Hearing
_____ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
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