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Home My WebLink AboutItem #10 Apporval of City Wide Mowing center of Good 1./ ~~e . l'~ ~ AGENDA ITEM COVER SHEET Meeting Date: July 21, 2009 Item # /0 Contact Name: Contact Number: Stephen C. Krug 6002 Reviewed By: Department Director: City Manager: Subject: City Wide Mowing. Background Summary: The City contracted with Groundtek for the 2006-07 fiscal year to provide right of way and landscape property mowing following the mutual termination of the previous contractor for performance issues. For the 2007-08 contract, the City elected to reduce the frequency of mowing from 18 to 12 cuts annually in order to improve the budget. The mowing frequency reduction was not as advantageous as anticipated. The 2008-09 budget incorporated 18 cuts based on the proposals from Groundtek. The total amount of budgeted work with Groundtek is $388,695.00. Commission approval is required to bring Groundtek's previously approved contract value in line with the budgeted amount in order to complete the mowing service for the 2008-09 fiscal year. Public Works continually searches for ways to provide improved services at a reduced cost. Analyzing the City's mowing needs, it was determined that the Public Works Team could accomplish the mowing by equipping a new 5 person crew for an approximate annual savings of $100,000.00 on the current contract. Public Works is requesting Commission approval of the mowing contract with Groundtek to complete the current fiscal year's mowing needs and direction on meeting the City's mowing needs for the coming year. Public Works will provide a presentation to the Commission detailing the options. Issue: Consideration to update the contract with Groundtek for maintaining the City's right of way landscape properties at an annual frequency of eighteen cuts to complete this year and direction on meeting the mowing needs for the next fiscal year. Recommendations Requesting the following from the City Commission: . Approve a purchase order to Ground Tek for maintaining the City's right of way and landscape properties at a frequency of eighteen cuts to complete this fiscal year as budgeted. . Direction on meeting the mowing needs beginning in the 2009-10 fiscal year. Attachments City Properties maintained by Ground Tek. Financial Impact: The right of way maintenance cost of $156,900.00 and the landscape maintenance cost of $231,795.00 is adequately funded in the budget. Type of Item: (please mark with an "x'j Public Hearing Ordinance First Reading Ordinance Second Reading Resolution _ Commission Approval Discussion & Direction For Clerk's DeDf Use: _____ Consent Agenda _____ Public Hearing _____ Regular Agenda Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) ~~~j N/A N/A N/A 2 -I LANDSCAPE PROPERTIES to Ground Tek 08-09 Location ID Location Responsible DeDt Operation Per Cut Cost Annual Contractor 4 Pond I Public Works Mowing $86.50 1.557.00 GroundTek 5 Pond 2 Public Works Mowing $86.50 1,557.00 GroundTek 6 Pond 4 Public Works Mowing $86.50 1.5 57. 00 GroundTek 8 Pond 5 Public Works Mowing $86.50 1.557.00 GroundTek 9 Pond 6 Public Works Mowing $86.50 1.557.00 GroundTek 10 Pond 7 and area between pond & lake, area Public Works Mowing $86.50 1.557.00 GroundT ek between pond and homes II Pond 8 Public Works Mowing $86.50 1.557.00 GroundTek \2 Pond 9 Public Works Mowing $86.50 1.557.00 GroundTek 13 Pond 10 Public Works Mowing $86.50 1.557.00 GroundTek 14 Pond \\ Public Works Mowing $86.50 \ ,557.00 GroundT ek 15 Pond 12 Public Works Mowing $86.50 1.557.00 GroundTek 16 Pond 13 Public Works Mowing $86.50 \ ,557.00 GroundT ek 17 Pond 14 Public Works Mowing $86.50 1.557.00 GroundTek 18 Pond 15 Public Works Mowing $86.50 1.557.00 GroundTek 19 Pond 16 Public Works Mowing $86.50 1,557.00 GroundTek 20 Pond I 7 Public Works Mowing $86.50 1.557.00 GroundTek 21 Pond 18 Public Works Mowing $86.50 1.557.00 GroundTek 22 Pond 19 Public Works Mowing $86.50 1.557.00 GroundTek 23 Pond 20 Public Works Mowing $86.50 1.557.00 GroundTek 24 Pond 21 Public Works Mowing $86.50 1,557.00 GroundTek 25 Pond 22 Public Works Mowing $86.50 1.557.00 GroundTek 26 Pond 23 Public Works Mowing $86.50 1.557.00 GroundTek 27 Pond 24 Public Works Mowing $86.50 1,557.00 GroundTek 28 Pond 25 Public Works Mowing $86.50 1.557.00 GroundTek 29 Pond 26 Public Works Mowing $86.50 1.557.00 GroundTek 30 Pond 27 Public Works Mowing $86.50 1.557.00 GroundTek 31 Pond 28 Public Works Mowing $86.50 1,557.00 GroundTek 32 Pond 29 Public Works Mowing $86.50 \.557.00 GroundTek 33 Pond 30 Public Works Mowing $86.50 \,557.00 GroundTek 34 Pond 31 Public Works Mowing $86.50 1.557.00 GroundTek 35 Pond 32 Public Works Mowing $86.50 1,557.00 GroundTek 35A Pond 33 (Bluford/Old Winter Garden Rd.) Public Works Mowing $86.50 1.557.00 GroundTek 35B Pond 34 (Bluford & Ocoee Commerce Public Works Mowing $86.50 1.557.00 GroundTek Pkwy) 36 Pond 35 Public Works Mowing $86.50 1.557.00 GroundTek 37 Pond 36 Public Works Mowing $86.50 1.557.00 GroundTek 38 Pond 37 Public Works Mowing $86.50 1.557.00 GroundTek 39 Pond 38 Public Works Mowing $86.50 \,557.00 GroundTek 40 Pond 39 Public Works Mowing $86.50 1,557.00 GroundTek 4\ Pond 40 Public Works Mowing $86.50 1,557.00 GroundTek 42 Pond 4\ Public Works Mowing $86.50 \.557.00 GroundTek 43 Pond 42 Public Works Mowing $86.50 \,557.00 GroundTek 44 Pond 43 Public Works Mowing $86.50 \,557.00 GroundTek 45 Pond 44 Public Works Mowing $86.50 1,557.00 GroundTek 46 Pond 45 Public Works Mowing $] ]5.00 2,070.00 GroundTek 47 Pond 46 Public Works Mowing $86.50 ],557.00 GroundTek 48 Pond 47 Public Works Mowing $86.50 \,557.00 GroundTek 49 Pond 48 (Fire Station 2) Public Works Mowing $0.00 0.00 N/A 50 Pond 49 Public Works Mowing $86.50 ].557.00 GroundTek 5\ Pond 50 Public Works Mowing $86.50 ],557.00 GroundTek 52 Pond 5] (City Hall) Public Works Mowing $0.00 0.00 N/A 53 Pond 52 Public Works Mowing $86.50 1.557.00 GroundTek 54 Pond 53A Public Works Mowing $86.50 1.557.00 GroundTek 55 Pond 53B Public Works Mowing $86.50 1.557.00 GroundTek 56 Pond 54 (South Water Treatment Plant) Public Works Mowing $86.50 1,557.00 GroundTek 57 Pond 56 Public Works Mowing $86.50 \,557.00 GroundTek Page 1 of 2 LANDSCAPE PROPERTIES to Ground Tek 08-09 Location ID Location Responsible Dept Operation Per Cut Cost Annual Contractor 58 Pond 57 Public Works Mowing $86.50 1,557.00 GroundTek 59 Pond 58 Public Works Mowing $86.50 1,557.00 GroundTek 60 Pond 59 Public Works Mowing $86.50 l,557.00 GroundTek 61 Pond 60 Public Works Mowing $86.50 1,557.00 GroundT ek 62 Pond 6] Public Works Mowing $86.50 1.557.00 GroundTek 63 Pond 62 Public Works Mowing $86.50 1.557.00 GroundTek 64 Pond 63 Public Works Mowing $86.50 l,557.00 GroundTek 65 Pond 64 (Thomebrooke) Public Works Mowing $86.50 l,557.00 GroundTek 66 Pond 65 (Central Park) Public Works Mowing $86.50 ] ,557.00 GroundT ek 67 Pond 66 (Central Park) Public Works Mowing $86.50 l,557.00 GroundT ek 68 FOOT I-SR 438 @ Silver Star & Roddy Public Works Mowing $86.50 1.557.00 GroundTek Red Rd. 69 FOOT 2-SR 438 @ Silver Star & Roddy Public Works Mowing $86.50 l,557.00 GroundTek Red Rd. 70 FOOT 3-SR 438 @ Johio Shores & Silver Public Works Mowing $86.50 l,557.00 GroundTek Star Rd. 71 Lot-20] N. Bluford Public Works Mowing $86.50 ] .557.00 GroundTek 72 Lot-2 E. McKey Public Works Mowing $86.50 ],557.00 GroundTek 73 Lots-20&28 E. McKey Public Works Mowing $86.50 ],557.00 GroundTek 74 Lot-] 31 N. Cumberland Public Works Mowing $86.50 l,557.00 GroundTek 75 Public Works Complex at 30 I Maguire Public Works Mowing $1.488.00 26.784.00 GroundTek 76 Lake Li]y Drain Well on Old Winter Garde Public Works Mowing $86.50 l,557.00 GroundTek Road 77 Pond 67 Center Street Public Works Mowing $86.50 1.557.00 GroundTek 78 Pond 68 Ocoee Crown Point Pkwy Public Works Mowing $115.00 2,070.00 GroundTek 79 Woman's Club Parks Mowing $132.00 2,376.00 GroundTek 83 Little League Field Parking Lot Parks Mowing $167.00 3,006.00 GroundTek 84 Forest Oaks Water Plant Public Utilities Mowing $795.00 14,310.00 GroundTek 85 Wastewater Treatment Plant Public Utilities Mowing $795.00 14.3 10.00 GroundTek 86 Jamela Water Treatment Plant Public Utilities Mowing $795.00 14.310.00 GroundTek 87 South Water Plant- Maguire Road Public Utilities Mowing $795.00 14,3 10.00 GroundTek 88 Lot-401 Kissimmee Avenue Public Utilities Mowing $86.50 l,557.00 GroundTek 89 Lot-Old Wastewater Plant on Sleepy Public Utilities Mowing $86.50 l,557.00 GroundTek Harbour 90 Spray Field on Montgomery A venue Public Utilities Mowing $86.50 1.557.00 GroundTek 91 Reclaim Water Plant- 932 Maguire Road Public Utilities N/A $0.00 0.00 N/A 92 Ponds @ Wastewater Plant on Benn Left 0 Public Utilities Mowing $132.00 2,376.00 GroundTek Entrance 93 Areas outside wastewater plant Public Utilities Mowing $86.50 1,557.00 GroundTek 94 Rib Site (2 ponds) at Golf Course Public Utilities Mowing $132.00 2,376.00 GroundTek 95 Utility Easements (various locations) Public Utilities Mowing $535.00 9,630.00 GroundTek approximately 2.75 acres total (]O' x 12.000') on an as-needed basis 96 Pump Station at 2687 S. Maguire Road Public Utilities Mowing $139.00 2,502.00 GroundTek New POlice :station (:state J-ann on ucoee $255.00 4,590.00 97 Commerce) Police Department Mowing GroundTek $12,877.50 231,795.00 Page 2 of 2 ROW Properties to Ground Tek 08-09 - - . No. Location Limits Acres Per Cut Cost Annual Cost I A.D. Mims Road R.R. track to Johio Shores Rd. 5.4 $361.80 $6,512.40 2 Bluford Avenue Old Winter Garden Rd to McKey St. 3.5 $234.50 $4,221.00 3 Bowness Road Maguire Ext. to Franklin St. 6 $402.00 $7,236.00 4 Franklin Street (SR 437) Bluford Ave. to E. Crown Pont Rd. 9 $603.00 $10,854.00 5 Moore Road Maguire Rd. to ih St. 3.2 $214.40 $3,859.20 6 Maguire Road S.R. 50 to Maguire Ext. 4.2 $281.40 $5,065.20 7 Palm Drive Ocoee Aoooka Rd. E. Crown Pont Rd. 6.7 $448.90 $8,080.20 8 Old Winter Garden Road Maguire Rd. to Hempel Ave. 2 $134.00 $2,412.00 9 Orlando A venue Bluford Ave to Concord Village Way 4 $268.00 $4,824.00 10 Ocoee Commerce Pkwy. Cent. Comm. Lane to Bluford 3.5 $234.50 $4,221.00 II Silver Star Road (SR 438) Apopka Vineland Rd. to Ocoee Apopka 12.6 $844.20 $15,195.60 12 Story Road Roper py to 430 StOry Rd. 0.5 $33.50 $603.00 13 Tomyn Blvd. Maguire Rd. to Warrior Rd. 10.1 $676.70 $12.180.60 14 W. Colonial Dr. (SR 50) Good Homes to 429 9.4 $629.80 $11,336.40 15 Ingram Road McConnick Rd. to Ocoee Clarcona Rd. 4.1 $274.70 $4,944.60 16 Sawmill Sub. Emergency Exit Hackney Prairie Rd. to Timber Ridge Tr. 0.5 $33.50 $603.00 17 Geneva Street Kissimmee Ave to Cemetery 3 $201.00 $3,618.00 18 B.C. Terry Rd. Orlando Ave. to dead end I $67.00 $1,206.00 19 California Ave. Orlando Ave to City limits I $67.00 $1.206.00 20 Montgomery Ave. Orlando A ve to dead end S. of Orlando 0.5 $33.50 $603.00 21 Rewis Street R.R. to Soring St. 3 $201.00 $3,618.00 22 Pine Street Sanders Dr. to dead end 0.5 $33.50 $603.00 23 Kissimmee Ave. Maguire Rd to McKey St. I $67.00 $1,206.00 24 Blackwood Ave. Old Winter Garden Rd. to Seminole St. 0.5 $33.50 $603.00 25 Roper Island On Roper py. 0.5 $33.50 $603.00 26 Butterfly creek Dr. Tiger Minor Park to Burr Oak Dr. 0.5 $33.50 $603.00 27 W Delaware Street Bluford Ave to dead end 0.75 $50.25 $904.50 28 Cumberland Ave. Ohio St. to W. Delaware St. Grass ROW I $67.00 $1,206.00 29 Taylor Street McKey St. Franklin St. 0.25 $16.75 $301.50 30 Center Street Spring St. Hill Ave. 0.25 $16.75 $301.50 31 Center Street Cardinal St to Stark Lake Cir. 0.5 $33.50 $603.00 32 Lyman Street Rewis to Lakewood Ave. 0.75 $50.25 $904.50 33 N. Lakewood Ave. In front of vacant oroperty 0.5 $33.50 $603.00 34 Ocoee Hills Road Silver Star Rd. to Center St. 0.75 $50.25 $904.50 35 Adair Street Wurst Rd. to Ison Center I $67.00 $1,206.00 36 Nicole Blvd. Along front of vacant property 0.5 $33.50 $603.00 37 Ocoee Clarcona rd. N. side of Amber Ridge Sub. Adair to dir I $67.00 $1,206.00 rd 38 Bus stop Brentwood Ridgefield Ave. 0.25 $16.75 $301.50 39 Pioneer Key 2 5 Lots I $67.00 $1,206.00 40 S.Lakewood Ave. Ocoee Elementary to Orlando Ave. 0.75 $50.25 $904.50 41 Geneva Street Vacant lot north side 0.75 $50.25 $904.50 42 Bluford A ve at Geneva St Intersection Islands 0.25 $16.75 $301.50 43 Kissimmee Ave. at Maguire Ext. Intersection Islands 0.5 $33.50 $603.00 44 Hobson Road Clarcona-Ocoee Road north to curve 1.27 $85.09 $1,531.62 45 Hackney-Prairie Road South side, West Chester to Park 0.2 $13.40 $241.20 46 Hackney-Prairie Road North side, Clarke Road to the sub- 0.03 $2.01 $36.18 division wall going east ROW Properties to Ground Tek 08-09 47 Clarke Road Clarcona-Ocoee Road to AD Mims Road, 2.02 $135.34 $2,436.12 west side 48 Clarke Road East side, Hackney- Prairie Road north to 0.02 $1.34 $24.]2 brick wall 49 Clarke Road Medians AD Mims Road to north 0.75 $50.25 $904.50 50 Clarke Road AD Mims Road to Wentworth SD 0.75 $50.25 $904.50 5] Clarke Road Silver Star to AD Mims, medians and west 1.55 $103.85 $1,869.30 side 52 Clarke Road West side, radio station to Orlando Ave. 0.38 $25.46 $458.28 53 Clarke Road West side, from Orlando Ave. to SR 50; 3.88 $259.96 $4,679.28 and east side adiacent Sears 54 Prairie Oaks Ct. AD Mims Road north to cul-d-sac 0.14 $9.38 $168.84 55 Prairie Lake Blvd. Small circle north of AD Mims Road 0.04 $2.68 $48.24 56 Johio Shores /R-O-W Behind Johio Bay SD & east side to Silver 0.44 $29.48 $530.64 Star 57 Montgomery A venue East side, north of Orlando Ave 0.27 $18.09 $325.62 58 Lady A venue West side, north of Wurst road 0.04 $2.68 $48.24 59 Wurst Road South side, Kimball to Sprint Store; and 0.1 $6.70 $120.60 from east of Sprint Store to Sandy Cove 60 Marshall Fanns Road East side, from SR 50 north 0.23 $15.41 $277.38 61 Maguire Road East side, between the Courtyard and 0.39 $26.13 $470.34 Brighthouse 62 Maguire Road West side, from SR 50 to Tomyn Road; 1.27 $85.09 $1,531.62 and east side to the lift station 63 Maguire Road East side, from Moore Road to 0.38 $25.46 $458.28 Thomebrooke 64 South Water Plant From Maguire Road to gate 0.95 $63.65 $1,145.70 65 Thomebrooke Drive North side, Maguire to east end of 0.96 $64.32 $1,157.76 Freedom Park; and south side, from west of retention pond to east end on Freedom Park 66 102 Security Circle ] Lot 0.87 $58.29 $] ,049.22 67 B]uford Ave McKey to Rewis 2.15 $]44.05 $2,592.90 68 33 Lakeview St. ] Lot 1.00 $67.00 $],206.00 69 Johio Shores At Parkside Subdivision 2.00 $] 34.00 $2,4 ] 2.00 70 South Lakewood East Side White Rd. to Geneva St. 1.07 $7].69 $] ,290.42 Total Estimated Acreagf 130.10 $8,7] 6.70 $156,900.60