HomeMy WebLinkAboutItem #02 Approval of Purchase of Replacement Dr. H2O Costume
AGENDA ITEM COVER SHEET
Meeting Date: August 4, 2009
Item # ~
Contact Name:
Contact Number:
Charles K. Smith, P.E.
407 -905-3159
Reviewed By:
Department Director:
City Manager:
Subject: Purchase of Replacement Dr. H20 Costume
Background Summary: The Utilities Department's POWR Program would like to replace the Dr. H20
costume as the current costume is worn out and the cooling system no longer works. Utilities recommends
the costume be purchased from Alinco Costumes, in the amount of $8,805.00, which includes a custom Dr.
H20 costume, a cooling system and costumes for assorted events in the community.
Utilities obtained three quotes, but the two non-recommended companies could not replicate the original Dr.
H20, and would use a generic "water drop". The companies also utilize lower quality materials that would
not be able to withstand the elements or storage.
Issue: Should the City Commission and Mayor authorize the City Manager to purchase a new Dr. H20
costume with cooling system and costumes in the amount of $8,805.00, to be purchased out of the POWR
Program G/L account?
Recommendations:
Motion to authorize the City Manager to purchase a new Dr. H20 costume from Alinco Costumes in the
amount of $8,805.00.
Attachments:
Proposals from Alinco Costumes, Costume Specialists and Karen Dollmont.
Financial Impact:
The Dr. H20 costume will be paid out of the POWR Program G/L account, Job # 30711, with funds
remaining in the incentive program portion of the budget.
Type of Item: (please mark with an "x')
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
Commission Approval
Discussion & Direction
For Clerk's Deat Use:
_____ Consent Agenda
_____ Public Hearing
_____ Regular Agenda
_ Original DocumenUContract Attached for Execution by City Clerk
_ Original DocumenUContract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
N/A
N/A
N/A
1
ALINCO COSTUMES, INC
5505 SOUTH RILEY LANE
MURRAY, UT 84107
Order Confirmation
Date Confirmation #
2/18/2009 636373
Name I Address
Ship To
CITY OF OCOEE
WATER CONSERVATION COORDINATOR
UTIUTIES DEPARTMENT
1900 A.D. MIMS RD.
OCOEE, FL 34761
CITY OF OCOEE
WATER CONSERVATION COORDINATOR
UTIUTIES DEPARTMENT
1900 A.D. MIMS RD.
OCOEE, FL 34761
P.O. No. Terms Due Date Account # Ship Date Ship Via FOB Project
PO PREPAID 2/18/2009 CI0347 2/18/2009
Ordered Item Description Rate Asst discount Amount
I CUSTOM CUSTOM DR H2O 5,500.00 5,500.00
I AS400 COOL UNIT 150.00 150.00
I CUSTOM 4TH OF JULY HAT 815.00 815.00
I CUSTOM 4TH OF JULY VEST 495.00 495.00
1 CUSTOM SANTA HAT 250.00 250.00
I CUSTOM CHRIS1MAS VEST 495.00 495.00
I CUSTOM PILGRIM BLACK TOP HAT 750.00 750.00
I CUSTOM PILGRIM COLLAR 350.00 350.00
Subtotal $8,805.00
Sales Tax $0.00
Total $8,805.00
"8ostume l~i
Specialists '~Wl/ ~
-.1:.1
Quote
Date
Quote #
211 North Fifth Street Columbus, Ohio 43215
Tel (614) 464-2115 Fax (614)464-2114
www.CostumeSpeciaJists.com
5/21/2009
1121
Name / Address
Ship To
City of Ocoee
Diana Wagner
1800 A.D. Mims Rd
Ocoee FI34761
P.O. No. Terms Rep Est. Ship Date Due Date FOB
50% deposit! bal. due net 10 EE 7/10/2009 7/10/2009 FOB Colwnbus
Qty Description Cost Total
I Dr. H2O foam character body with cooling fan 0.00
I Character shirt 0.00
I Character pants 0.00
I Character shoe- pair 0.00
2 Character mitts-pair 0.00
I Complete Dr. H20 character costume 3,950.00 3,950.00
I Prototype fee 600.00 600.00
I Duffel bag 175.00 175.00
Total $4,725.00
Acceptance of Quotation- (Quotation expires 30 days from date above.)
The quoted price, specifications, terms and conditions are satisfactory and are hereby understood and agreed to as witnessed below.
Buyer Seller fd~~
Diana Wagner Ed Emerson
To: Diana Wagner
407 90531 00 ext 4009
City of Ocoee
From:
Karen Dollmont
902-597 -3280
March 20/08
Hi Diana
It is a pleasure to quote on your mascot. I am not supplying you with a drawing
as I would be following your design. ** The mascot would look similar not exact.
As I use different fabric and I did not make the original patterns**
Mascot details. Unitbody style mascot - He will fit performers 5'3 - 6 foot.
Comes with unibody, sleeve unit, pants, gloves mascot feet. Four hats" a
cowboy hat, a Christmas hat, a top hat with for the 4th of July and Easter. 4
vests.. A cowboy vest, a Christmas vest, an Easter vest, and a red, white and
blue vest for the 4th of July. As well as an ice vest with 4 gel packs..
Pricing
A 50% non refundable deposit is required to begin construction with the balance
due
when your mascot is complete. Price guaranteed for 60 days of this quote.
Single mascot $4,000 plus shipping.
I am committed to providing our clients with only highest quality products. To this
end I
employ the following standards:
. Only top quality materials are used in construction to maximize mascot lifespan.
. Costumes are built to optimize performer comfort.
. Our customer service is outstanding.
. All mascots come with a one-year warranty against manufacturer's defects.
On average our mascots last from 5 - 10 years with proper care.
Thanks
Karen Dollmont