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Home My WebLink About08-18-09 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida August 18, 2009 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS Legislative Update - Robert Stuart and Chris Carmody . Hometown Democracy - Ryan Houck with Floridians for Smarter Growth Ocoee Symphony Committee Presentation - Carolyn Alexander and Myra Kinnie Ocoee Town Shops Presentation. (Development Services Director Shadrix) Henry Nehrling's Garden Groove Benefit - Chelsey Devine-Blake Proclamation - Ocoee Fire Fighter's Appreciation Week - Sept. 6th_lth. (Mayor Vandergrift) I Co COMMENTS FROM CITIZENS/PUBLIC I D. STAFF REPORTS AND AGENDA REVIEW I E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MA TIERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. . 1. Approval and Acceptance of the Regular City Commission Minutes of August 4, 2009. (City Clerk Eikenberry) 2. Award of Bid #B09-05 Windstone Reclaimed Water Retrofit. (Purchasing Agent Tolbert) Bids were received for the construction of a reclaimed water distribution system within an existing residential subdivision that is already substantially occupied by residents. This retrofit project will utilize directional boring methods so as to reduce the amount of surface damage and restoration work required. Preservation of existing utilities and private property is an important aspect of the work. Staff recommends that the City Commission award the bid to Cimarron Construction, Inc, in the amount of$191,068.50. City Commission Regular Augu~t 18, 2009 3. Rejection of Bid #B09-06 Reclaimed Water System Retrofit for Wedgewood Commons and Whitehill Subdivisions. (purchasing Agent Tolbert) The City intended to award a contract for the Wedgewood Commons & Whitehill Reclaimed Water Retrofit projects. The bid was advertised on June 14,2009, and opened on July 15,2009. There were (14) fourteen responses to this bid. The Engineering and Finance Departments reviewed the 14 bids received. Staff recommends rejecting all bids due to the low bid being unbalanced as the bidder bid $25,000.00 for a line item that should not have exceeded $100.00. The second low bid was more than $100,000.00 difference in price; therefore, Staff considers it to be in the best interest of the City to clarify and revise the bid documents and re-bid this project. 4. Approval of Traffic Enforcement Agreement for Westyn Bay Townhomes Subdivision. (Police Chief Brown) A traffic enforcement agreement is required by Florida State Statutes 316.006(2) (b) for the Ocoee Police Department to have authority to enforce traffic laws upon the private roads within the limits of the gated subdivisions. Towns of Westyn Bay Community Association is requesting such an agreement. 5. Approval of FY 2006 Edward Byrne Memorial Justice Assistance Grant (JAG) Program 2006-F4560-FL-DJ Department of Justice Award # 2006-DJ-BX-I0n (Ocoee Motorcycle Traffic Unit Computers). (Police Chief Brown) $10,412.00 has been awarded to the Ocoee Police Department through a Grant from the Department of Justice Edward Byrne Memorial Justice Assistance Grant (JAG) Program to purchase two Toughbook computers for the police motorcycles. 6. Award Pioneer Key I Rehabilitation Project Design Contract to Inwood Engineering, Inc., in the Amount of $95,101.05. (City Engineer Wheeler) The City of Ocoee was notified by Orange County on May 24th that the City will receive $1.2 million in Federal Community Development Block Grant funds for rehabilitation of the Pioneer Key I Mobile Home Park in FY 20 I O. It is a condition of this grant that the City provides the design documents, advertise the project for competitive bids, and supply construction management and inspection services. The overall project will reconstruct the sanitary sewer system, improve stormwater facilities, reconstruct roads and sidewalks, and replace Lift Station 22 at a new location. The City's Adopted FY 2009 Budget includes $135,000 for Pioneer Key I roadwork. I G. PUBLIC HEARINGS 7. Casa Mirella. (Advertised for Public Hearing in the Orlando Sentinel on August 6, 2009.) (principal Planner Rumer) The proposed site of the Casa Mirella Subdivision and Site plan was annexed as the Belmere Planned Development (PD) by the City of Ocoee in April of 2008. The Belmere PD consisted of 216 multi- family units, 85 unit Adult Living Facility (ALF) and up to 42,960 sq. ft. of commercial. Two retail buildings consisting of 26,960 sq. ft. have been constructed under a previous permit from Orange County. The remaining site contains approximately 22.88 acres. The subject property is located on the southwest comer of the intersection of Roberson Road and Maguire Road. The PreliminarylFinal Subdivision Plan - PreliminarylFinal Site Plan proposes the construction of 16,000 square feet of retail and 216 multi-family units. a. PreliminarylFinal Subdivision Plan for Phases II, III, IV, & V b. PreliminarylFinal Site Plan for Phases II, III, & IV 8. FIX Design Group, LLC. - PreliminarylFinal Subdivision & Site Plan. TO BE CONTINUED TO SEPTEMBER 15. 2009. COMMISSION MEETING. (Advertised for Public Hearing in Orlando Sentinel Legal Classified on July 23,2009). (Senior Planner Howell) The subject property is approximately 20.89 acres in size and is located on the west side of the intersection of Lakewood A venue and Laurel Ridge A venue. The PreliminarylFinal Subdivision/Site Plan proposes the construction of a light industrial subdivision that will contain an addition to the existing FX building, flex space units, and office space. Page 2 of 4 City Commission Regular August 18, 2009 I H. SECOND READING OF ORDINANCE - PUBLIC HEARING I 9. Approval of Ordinance Regarding Changes to the Ocoee Land Development Code. (Advertised for Public Hearings on July 23, 2009, and August 6, 2009). (principal Planner Rumer) The City's Land Development Code (LDC) does not specifically define or list transfer stations in the permitted use regulations, as most Industrial uses are grouped into either the I -I (Restricted Manufacturing and Warehousing) or the 1-2 (General Industrial) zoning classifications. In order to more adequately site transfer stations, staff is proposing to amend the City's LDC regulations for transfer stations. a. Addition to Definition in Article II, Subsection 2-4 b. Change in Article V, Subsection 5-7 Public Building and Services c. Change in Article V, Table 5-1 Permitted Use Regulations I I. REGULAR AGENDA 10. Approval to Contract Police Communication Services from the City of Apopka. (Police Chief Brown) The police department is asking to enter into a contract with the City of Apopka for police communication services. The current Ocoee Police Department communications personnel budget is $708,670. In order to reduce the cost of communication services, the City of Ocoee has researched contracting the City of Apopka to provide all communications services through the City of Apopka Communications Division. Entering into this contract for communication services would reduce cost for communications services. 11. Fountains at Highland Park. - Billboard Agreement - Amendment to the Developer Agreement. (Development Services Director Shadrix) On November 18, 2008, the City Commission approved a PUD/Rezoning and Preliminary Site Plan for the Fountains at Highland Park project. To accommodate this project and reduce the number of billboards on the Turnpike the Developer has agreed to replace two (2) existing billboards with one (1) LED billboard. Accordingly, the Development Agreement addressed certain permitted uses, granted various waivers, set conditions of approval and addressed the replacement of aforementioned billboards. This Agreement was a coordinated effort between Clear Channel Communications, the Developer and the City. During the approval of the existing agreement, the City Commission negotiated face time on the new LED billboard with the agreement that the City would receive twenty- six, 2 week increments of regular face time, but would be responsible for the cost of revising the copy. It is estimated from Clear Channel based on comparables that this cost could be between $35,000 and $50,000 annually to the City for the graphic copy revisions. The developer has proposed a revision at no cost to the City that would include five 2 week increments and unlimited face time in the event of emergencies. The revised Development Agreement executes these changes only. 12.2010 Appointment to the West Orange Chamber of Commerce. (Assistant City Manager Croteau) The West Orange Chamber of Commerce is requesting the name of our representative to the Chamber Board for 20 I O. Our current representative is City Manager, Robert D. Frank. Mr. Frank has indicated he is willing to serve another year as our representative. Page 3 of 4 City Commission Regular August 18, 2009 I J. STAFF ACTION ITEMS I K. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBA TIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4 of 4