HomeMy WebLinkAboutItem #05 Approval of FY 2006 Edward Byrne Memorial Justice Assistance Grant (JAG) Program 2006-F4560-FL-DJ Department of Justice Award
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AGENDA ITEM COVER SHEET
Meeting Date: August 18, 2009
Item # 5
Contact Name:
Contact Number:
Chief Charles J. Brown
407 -905-3160 ext. 3022
Reviewed By:
Department Director: Chief Cha
City Manager: Robert Frank
Subject: FY 2006 Edward Byrne Memorial Justice Assistance Grant (JAG) Program 2006-
F4560-FL-DJ Department of Justice Award # 2006-DJ-BX-1072 (Ocoee Motorcycle Traffic Unit
Computers)
Background Summary:
$10,412.00 has been awarded to the Ocoee Police Department through a Grant from the Department of Justice
Edward Byrne Memorial Justice Assistance Grant (JAG) Program to purchase two Toughbook computers for
the police motorcycles.
Issue:
Should the Honorable Mayor and Board of City Commissioners authorize the Ocoee Police Department to
accept the award for reimbursement for the purchase of the two Toughbook computers according to the
guidelines set forth in Ocoee Motorcycle Traffic Unit Computers, Edward Memorial Justice Assistance Grant
(JAG) Program 2006-F4560-FL-DJ Department of Justice Award # 2006-DJ-BX-1 072?
Recommendations
It is recommended that the Honorable Mayor and Board of City Commissioners authorize the Ocoee Police
Department to accept the award for reimbursement for the purchase of the two Toughbook computers
according to the guidelines set forth in Ocoee Motorcycle Traffic Unit Computers, Edward Memorial Justice
Assistance Grant (JAG) Program 2006-F4560-FL-DJ Department of Justice Award # 2006-DJ-BX-1072.
Attachments:
Ocoee Motorcycle Traffic Unit Computers grant application and award.
Financial Impact:
$10,412.00 available to the Ocoee Police Department through the Edward Byrne Memorial Justice Assistance
Grant (JAG), Ocoee Traffic Unit Computers Grant. $10,412.00 has been spent to date and is eligible for
reimbursement by September 30, 2009.
Type of Item: (please mark with an "x'J
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
X Commission Approval
Discussion & Direction
For Clerk's Deat Use:
_____ Consent Agenda
_____ Public Hearing
_____ Regular Agenda
Original Document/Contract Attached for Execution by City Clerk
== Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by 0
AI 13 If
~ -
N/A
N/A
N/A
Citv Manag-er
Robert Frank
Commissioners
Garv Hood. District 1
Rosemarv Wilsen. District 2
Rustv Johnson, District 3
Joel Keller. District 4
Mavor
S. Scott Vanderg-rift
ST AFF REPORT
TO:
FROM:
DATE:
RE: Ocoee Motorcycle Traffic Unit Computers
Edward Byrne Memorial Justice Assistance Award Grant (JAG) Program 2006-F4S60-FL-DJ
Department of Justice Award # 2006-DJ-BX-I072
ISSUE
Should the Honorable Mayor and Board of City Commissioners authorize the Ocoee Police Department to
accept the award for reimbursement for the purchase of the two Toughbook computers according to the
guidelines set forth in Ocoee Motorcycle Traffic Unit Computers, Edward Memorial Justice Assistance Grant
(JAG) Program 2006-F4S60-FL-DJ Department of Justice Award # 2006-DJ-BX-1072?
BACKGROUNDIDISCUSSION
$10,412.00 has been awarded to the Ocoee Police Department through a Grant from the Edward Byrne
Memorial Justice Assistance Grant (JAG) to purchase two tough book computers for the Ocoee Motorcycle
Traffic Unit. The City has matched this grant with an additional $3,192.00.
The Toughbook computers were purchased and are currently in the field on the motorcycles. They are smaller
and more rugged as required for use on a motorcycle. They allow the motorcycle officers to check driver's
licenses and vehicle registrations in the field without having to call the information in over the radio.
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Office of Justice Programs
Washington, D.C. 20531
August 2, 2006
Mr. Robert Frank
City ofOcoee
150 North Lakeshore Drive
Ocoee, FL 34761-2216
Dear Mr. Frank:
On behalf of Attorney General Alberto Gonzales, it is my pleasure to infonn you that the Office of Justice Programs has
approved your application for funding under the FY 2006 Edward Byrne Memorial Justice Assistance Grant (JAG) Program in
the amount of$10,412 for City ofOcoee.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements, you
will be in violation of the tenns of this agreement and the award will be subject to tennination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact:
Program Questions, Naydine Fulton-Jones, Program Manager at (202) 514-6661; and
Financial Questions, the Office of the Comptroller, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.oc@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
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Domingo S. Herraiz
Director, Bureau of Justice Assistance
Enclosures
Department of Justice
Office of Justice Programs
Office for Civil Rights
Washing/on. D.C. 20531
August 2, 2006
Mr. Robert Frank
City ofOcoee
150 North Lakeshore Drive
Ocoee, FL 34761-2216
Dear Mr. Frank:
Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of
Federal funding to compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice
Programs (OJP), U.S. Department of Justice is responsible for ensuring that recipients of financial aid from OJP,
its component offices and bureaus, the Office on Violence Against Women (OVW), and the Office of Community
Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and regulations. We at
OCR are available to help you and your organization meet the civil rights requirements that come with Justice
Department funding.
Ensuring Access to Federally Assisted Programs
As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race,
color, national origin, religion, sex, or disability in funded programs or activities, not only in respect to
employment practices but also in the delivery of services or benefits. Federal law also prohibits funded programs
or activities
from discriminating on the basis of age in the delivery of services or benefits.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42
U.S.c. * 2000d, recipients of Federal financial assistance must take reasonable steps to provide meaningful access
to their programs and activities for persons with limited English proficiency (LEP). For more information on the
civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the
website at http://www.lep.gov.
Ensuring Equal Treatment for Faith-Based Organizations
The Department of Justice has published a regulatioo specifically pertaining to the funding of faith-based
organizations. In general, the regulation, Participation in Justice Department Programs by Religious Organizations;
Providing for Equal Treatment of all Justice Department Program Participants, and known as the Equal Treatment
Regulation 28 C.F.R. part 38, requires State Administering Agencies to treat these organizations the same as any
other applicant or recipient. The regulation prohibits State Administering Agencies from making award or grant
administration decisions on the basis of an organization's religious character or affiliation, religious name, or the
religious composition of its board of directors.
The regulation also prohibits faith-based organizations from using financial assistance from the Department of
Justice to fund inherently religious activities. While faith-based organizations can engage in non-funded
inherently religious activities, they must be held separately from the Department of Justice funded program, and
customers or beneficiaries cannot be compelled to participate in them. The Equal Treatment Regulation also makes
clear that organizations participating in programs funded by the Department of Justice are not permitted to
discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the
regulation, please see OCR's website at http://www.ojp.usdoj.gov/ocr/etfbo.htm.
Suite Administering Agencies and faith-based organizations should also note that the Safe Streets Act, as
amended; the Victims of Crime Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as
amended, contain prohibitions against discrimination on the basis ofreligion in employment. These employment
provisions have been specifically incorporated into 28 C.F.R. Part 38.1 (f) and 38.2(1). Consequently, in many
circumstances, it would be impermissible for faith-based organizations seeking or receiving funding authorized by
these statutes to have policies or practices that condition hiring and other employment-related decisions on the
religion of applicants or employees. Programs subject to these nondiscrimination provisions may be found on
OCR's website at http://www.ojp.usdoj.gov/ocr/. Questions about the regulation or the statutes that prohibit
discrimination in employment may be directed to this Office.
Enforcing Civil Rights Laws
All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant
award. or the number of employees in the workforce, are subject to the prohibitions against unlawful
discrimination. Accordingly, OCR investigates recipients that are the subject of discrimination complaints from
both individuals and groups. In addition, based on regulatory criteria, OCR selects a number ofrecipients each year
for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal employment
opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to
the nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968,
42
USe. ~ 3789d(c), or other Federal grant program requirements, must meet two additional requirements:(1)
complying with Federal regulations pertaining to the development of an Equal Employment Opportunity Plan
(EEOP), 28 e.F.R. ~ 42.301-.308, and (2) submitting to OCR Findings of Discrimination (see 28 e.F.R. ~~
42.205(5) or 3 J .202(5)).
1) Meeting the EEOP Requirement
In accordance with Federal regulations, Assurance No.6 in the Standard Assurances, COPS Assurance No. 8.B, or
certain Federal grant program requirements, your organization must comply with the following EEOP reporting
requirements:
If your organization has received an award for $500,000 or more and has 50 or more employees (counting both
full- and part-time employees but excluding political appointees), then it has to prepare an EEOP and submit it to
OCR for review within 60 days from the date of this letter. For assistance in developing an EEOP, please
consult OCR's website at http://www.ojp.usdoj.gov/ocr/eeop.hlm. You may also request technical assistance from
an EEOPspecialist at OCR by dialing (202) 616-3208.
If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your
organization still has to prepare an EEOP, but it does not have to submit the EEOP to OCR for review. Instead,
your organization has to maintain the EEOP on file and make it available for review on request. In addition, your
organization has to complete Section B of the Certification Form and return it to OCR. The Certification Form can
be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.
I f your organization received an award for less than $25,000; or if your organization has less than 50 employees,
regardless of the amount of the award; or if your organization is a medical institution, educational institution,
nonprofit organization or Indian tribe, then your organization is exempt from the EEOP requirement. However,
your organization must complete Section A of the Certification Form and return it to OCR. The Certification Form
can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.
2) Submitting Findings of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of
discrimination against your organization after a due process hearing, on the ground ofrace, color, religion,
national origin, or sex, your organization must submit a copy of the finding to OCR for review.
Ensuring the Compliance of Subrecipients
I f your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also
comply with all of the applicable Federal civil rights laws, including the requirements pertaining to developing
and submitting an EEOP, reporting Findings of Discrimination, and providing language services to LEP persons.
State agencies that make subawards must have in place standard grant assurances and review procedures to
demonstrate that they are effectively monitoring the civil rights compliance of subrecipients.
If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding,
please call OCR at (202) 307-0690 or visit our website at http://www.ojp.usdoj.gov/ocr/.
Sincerely,
~).~
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
Department of Justice
Office of Justice Programs
PAGE I OF 5
Bureau of Justice Assistance
Grant
1. RECIPIENT NAME AND ADDRESS (Including Zip Code)
City of Deoce
150 North Lakeshore Drive
Oeuee. FL 34761-2216
4. A WARD NUMBER: 2006-DJ-BX-I072
5. PROJECT PERIOD: FROM
BUDGET PERIOD: FROM
10101/2005 TO 09130/2009
10/01/2005 TO 09/30/2009
L_~_.__~_
I IA. GRANTEE IRSNENDOR NO.
596019765
6. AWARD DATE 08/0212006
8. SUPPLEMENT NUMBER
00
7. ACTION
Initial
3. PROJECT TITLE
Dcoce Motorcycle Traffic Unit Computers
9. PREVIOUS A WARD AMOUNT
110. AMOUNT OF THIS AWARD
,
$0
$ 10.412
II. TOTAL AWARD
$ 10.412
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE A IT ACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under P.L. 109-108
, 15.METHODOFPAYMENT
PAPRS
AGENCY APPROVAL
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
GRANTEE ACCEPTANCE
18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Domingo S. Hcrraiz
Director. Bureau of Justice Assistance:
Robert Frank
City Manager
17. SIGNATURE OF APPROVING OFFICIAL
19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL !19A. DATE
'\ (
lU I ~_.-_.--:---=)
f------
1-20. ACCOUNTING CLASSIFICATION CODES
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG.
AGENCY USE ONLY
21. DJ06U00916
SUB. POMS AMOUNT
x
B
OJ
80
00
00
10412
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice
Assistance
AWARD CONTINUATION
SHEET
PAGE 2 OF 5
Grant
: PROlECTNUMBER 2006-DJ-BX-IOn
AWARD DATE
08/0212006
SPECIAL CONDITIONS
I. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F .R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or tennination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements ofOMB Circular A-133, Audits of States,
Local Governments, and Non-Profit Organizations, as further described in the current edition of the OJP Financial
Guide, Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval ofOJP.
5. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEP A) and other related
federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by
a subgrantee. Accordingly, prior to obligating grant funds, the grantee agrees to first determine if any of the following
activities will be related to the use of the grant funds.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of
Historic Places or (b) located within a 100-year flood plain;
c. A renovation, lease, or any proposed use ofa building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size; and,
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component ofa funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments.
Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
OlP FORM 4000/2 (REV. 4.88)
Department of Justice
Office of Justice Programs
Bureau of Justice
Assistance
AWARD CONTINUATION
SHEET
PAGE 3 OF 5
Grant
PROJECT NUMBER 2006-DJ-BX-IOn
AWARD DATE
08/02/2006
SPECIAL CONDITIONS
6. This special condition facilitates compliance with the provisions of the National Environmental Policy Act (NEPA)
relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of
clandestine methamphetamine laboratories [hereinafter, "meth lab operations"]. No monies from this award may be
obligated to support meth lab operations unless the grantee implements this special condition.
The Office of Justice Programs (OJP), in consultation with the Bureau of Justice Assistance, the Drug Enforcement
Administration. and the Office for Community Oriented Policing Services, prepared a Program-level Environmental
Assessment (Assessment) governing meth lab operations. The Assessment describes the adverse environmental,
health, and safety impacts likely to be encountered by law enforcement agencies as they implement specific actions
under their methamphetamine laboratory operations. Consistent with the Assessment, the following terms and
conditions shall apply to the grantee for any OJP funded methlab operations:
A. The grantee shall ensure compliance by OJP funded sub-grantees with federal, state, and local environmental,
health, and safety laws and regulations applicable to meth lab operations, to include the disposal of the chemicals,
equipment, and wastes resulting from those operations.
B. The grantee shall have a Mitigation Plan in place that identifies and documents the processes and points of
accountability within its state. This plan will be used to ensure that the adverse environmental, health, and safety
impacts delineated in the Assessment are mitigated in a manner consistent with the requirements of this condition.
C. The grantee shall monitor OJP funded meth lab operations to ensure that they comply with the following nine
mitigation measures identified in the Assessment and whose implementation is addressed in the grantee's Mitigation
Plan. These mitigation measures must be included as special conditions in all subgrants: (See Part 11 of this special
condition)
7. I. Provide medical screening of personnel assigned or to be assigned by the grantee to the seizure or closure of
clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law
enforcement officials and all other personnel assigned to either the seizure or closure of clandestine methamphetamine
laboratories;
3. As determined by their specified duties, equip the personnel with OSHA required protective wear and other required
safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on each seized/closed
laboratory;
5. Utilize qualified disposal personnel to remove all chemicals and associated glassware, equipment, and contaminated
materials and wastes from the site(s) of each seized laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes at properly licensed disposal facilities
or, when allowable, at properly licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs numbered 5. and 6. immediately above
in order to ensure proper compliance;
8. Have in place and implement a written agreement with the responsible state environmental agency. This agreement
must provide that the responsible state environmental agency agrees to (i) timely evaluate the environmental condition
at and around the site of a closed clandestine laboratory and (ii) coordinate with the responsible party, property owner,
or others to ensure that any residual contamination is remediated. if determined necessary by the state environmental
agency and in accordance with existing state and federal requirements; and
9. Have in place and implement a written agreement with the responsible state or local service agencies to properly
respond to any minor, as defined by state law, at the site. This agreement must ensure immediate response by qualified
personnel who can (i) respond to the potential health needs of any minor at the site; (ii) take that minor into protective
custody unless the minor is criminally involved in the meth lab activities or is subject to arrest for other criminal
violations; (iii) ensure immediate medical testing for methamphetamine toxicity; and (iv) arrange for any follow-up
medical tests, examinations, or health care made necessary as a result of methamphetamine toxicity.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice
Assistance
AWARD CONTINUATION
SHEET
PAGE 4 OF 5
Grant
PROJECT NUMBER 2006-DJ-BX-1072
AWARD DATE
08/02/2006
1----- -
SPECIAL CONDITlONS
8. The recipient agrees to submit to BJA for review and approval any curricula, training materials, or any other written
materials that will be published, including web-based materials and web site content, through funds from this grant at
least thirty (30) working days prior to the targeted dissemination date.
9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction ofBJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
10. To support public safety and justice information sharing, OJP requires the grantee to use the Global Justice Data Model
specifications and guidelines for this particular grant. Grantee shall publish and make available without restriction all
schemas (extensions, constraint, proxy) generated as a result of this grant to the component registry as specified in the
guidelines. This information is available at www.it.ojp.gov/gjxdm.
II. The recipient is required to establish a trust fund account. (The trust fund mayor may not be an interest-bearing
account.) The fund may not be used to pay debts incurred by other activities beyond the scope of the Edward Byrne
Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate and expend the grant funds in
the trust fund (including any interest earned) during the period of the grant. Grant funds (including any interest earned)
not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days
after the end of the grant period, along with the final submission of the Financial Status Report (SF-269).
12. The grantee agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by the BJA
in the program guidance for the Justice Assistance Grant (JAG). Compliance with these requirements will be
monitored by BJA.
13. The recipient agrees that any information technology system funded or supported by OlP funds will comply with 28
C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, ifOJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as
per 28 C.F.R. 23.20(g). Should any violation of28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.c.
3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
14. The recipient agrees that all income generated as a direct result of this award shall be deemed program income. All
program income must be accounted for and used for the purposes under the conditions applicable for the use of funds
under this award, including the effective edition of the OJP Financial Guide and, as applicable, either (l) 28 C.F.R. part
66 or (2) 28 C.F.R part 70 and OMB Circular A-IIO. Further, the use of program income must be shown on the
quarterly Financial Status Report, SF269.
) 5. The recipient agrees to ensure that the State Infonnation Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period. This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file
documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to
hltp:/ Iwww.ojp.usdoj.gov/ec/states.hlm.
16. Grantee agrees to comply with the requirements of 28 C.F .R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment ofInstitutional Review Board
approval, if appropriate, and subject informed consent.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice
Assistance
AWARD CONTINUATION
SHEET
PAGE 5 OF 5
Grant
PROJECT NUMBER 2006-DJ-BX-1072
AWARD DATE
08/0212006
SPECIAL CONDITIONS
17. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
18. Recipient agrees that funds provided under this award may not be used to operate a "pay-to-stay" program in any local
jail. Recipient further agrees not to subaward funds to local jails which operate "pay-to-stay" programs.
19. "Applicants inust certifY that Limited English Proficiency persons have meaningful access to the services under this
program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP).
To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure
that LEP persons have meaningful access to their programs. Meaningful access may entail providing language
assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued
guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the
Internet at www.lep.gov."
20. Recipient acknowledges that it may not obligate, expend or drawdown grant funds until it has submitted all delinquent
reports for grants funded by BJA, including 1) financial reports (Standard Form SF 269A); 2) semiannual progress
reports; 3) annual performance reports; or 4) final reports. Recipients are encouraged to contact their State Policy
Advisor (SP A) in BJA with questions concerning these delinquent reports. All reports must be submitted electronically
via the GMS or equivalent electronic system, as specified by the SPA. Only after all of these delinquent reports have
been submitted will BJA issue a Grant Adjustment Notice to remove this condition.
21. Recipient may not obligate, expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice
Programs (BJA) has received documentation demonstrating that the state or local governing body review and/or
community notification requirements have been met and has issued a Grant Adjustment Notice (GAN) releasing this
special condition.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Washingwn, D.C. 20531
Memorandum To: Official Grant File
From:
Muriel Collins, Environmental Coordinator
Subject:
Incorporates NEP A Compliance in Further Developmental Stages for City of Ocoee
All grants funded under the Edward Byrne Memorial Justice Assistance Grant Program (JAG) will carry
the following NEP A special condition:
I) The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEP A)
and other related federal environmental impact analyses requirements in the use of these grant funds,
either directly by the grantee or by a subgrantee. Accordingly, prior to obligating grant funds, the grantee
agrees to first detennine if any of the following activities will be related to the use of the grant funds. The
grantee understands that this special condition applies to its following new activities whether or not they
are being specifically funded with these grant funds. That is, as long as the activity is being conducted by
the grantee, a subgrantee, or any third party and the activity needs to be undertaken in order to use these
grant funds, this special condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a I OO-year flood plain;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change
in its basic prior use or (b) significantly change its size; and,
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
office, household, recreational, or education environments.
Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the
grantee's or its sub grantees' existing programs or activities that will be funded by these grant funds, the
grantee, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a
national or program environmental assessment of that funded program or activity.
Department of Justice
Office of Justice Programs
GRANT MANAGER'S MEMORANDUM, PT. I:
PROJECT SUMMARY
Bureau of Justice Assistance
Grant
PROJECT NUMBER
2006-DJ-BX-1072
PAGE 1 OF I
This project is supported under P.L. 109-108
,
'-i. STAFF CONTACT (Name & telephone number)
Naydine Fulton-Jones
(202) 514-6661
2. PROJECT DIRECTOR (Name, address & telephone number)
Charles Brown
Lieutenant
175 North Bluford Avenue
Ocoee. FL 34761-2216
(407) 905-3160 exl.3022
3a. TITLE OF THE PROGRAM
3b. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
FY 2006 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
: 4. TITLE OF PROJECT
Ocoee Motorcycle Traffic Unit Computers
5. NAME & ADDRESS OF GRANTEE
6. NAME & ADRESS OF SUBGRANTEE
City ofOcoee
150 North Lakeshore Drive
Ocoee. FL 34761-2216
7. PROGRAM PERIOD
8. BUDGET PERIOD
FROM:
10/0112005
TO: 09/30/2009
FROM:
10/01/2005
TO: 09/30/2009
9. AMOUNT OF A WARD
$ 10,412
10. DATE OF AWARD
08/02/2006
: II. SECOND YEAR'S BUDGET
12. SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD
14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows slates, tribes, and local governments to support a broad range of
activities to prevent and control crime based on their own local needs and conditions. Grant funds can be used for state and local initiatives,
technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice for anyone or
more of the following purpose areas: I) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4)
corrections and community corrections programs; 5) drug treatment programs; and 6) planning, evaluation. and technology improvement
programs.
OJP FORM 4000/2 (REV. 4-88)
JAG funds will be used to supplement the cost of implementing Ocoee Police Department's Police Motorcycle Traffic Unit with computers. The
project will include two (2) fully operational touch screen rugged laptopltablet personal computers. The computers will be used for license checks
and computer aided dispatch. The computers will include all hardware and software to be fully functional for police officer use.
NCAlNCF
, FY 2006 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
ApRlic_cttiol1
Application Handbook
Overview
Mplicant
Information
Proj~~J_Jnformation
Budget and
Program
Attachments
Assurances and
Certifications
Review SF 424
Submit Application
Help/ELe_quenJiY.
Asked Questions
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FY 2006 Edward Byrne Memorial Justice Assistance
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CorresQondence
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Overview
This handbook allows you to complete the application process for applying
to the FY 2006 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program. At the end of the application process you will have the
opportunity to view and print the SF-424 form.
*Type of Submission Application Non-
Construction
*Type of Application Continuation
If Revision,select
appropriate option
If Other, specify
*Is application subject to review by No Program is not covered by E.O. 12372
state executive order 12372
process?
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. FY 2006 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
8pplic_Cltion
Application Handbook
Overview
8QQlicant
Information
Projec;LInfprmation
Budget and
Program
Attachments
Assurances and
Certifications
Review SF 424
S_ubmit Apj;1lication
Help/f=r:eQuentl)!.
A~ked Questions
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FY 2006 Edward Byrne Memorial Justice Assistance
Grant (JAG) Program 2006-F4560-FL-DJ
CorresQondence
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Applicant Information
*Is the applicant delinquent on any federal No
debt
*Employer Identification Number (EIN) 59-6019765
*Type of Applicant Municipal
Type of Applicant (other):
*Organizational Unit Police Department
*Legal Name (Legal Jurisdiction Name) City of Ocoee
*Vendor Address 1 150 North La keshore Drive
Vendor Address 2
*Vendor City Ocoee
Vendor County/Parish
*Vendor State Florida
*Vendor ZIP 34761-2216
Contact information for matters involving this application
Contact Prefix: Mr.
Contact Prefix (Other):
Contact First Name: Brad
Contact Middle Initial:
Cotnact Last Name: Dreasher
Contact Suffix:
Contact Suffix (Other):
Contact Title: Lieutenant
Contact Address Line 1: 175 N. Bluford Avenue
Contact Address Line 2:
Contact City: Ocoee
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. FY 2006 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Page 2 of2
Contact State: Florida
Contact Zip Code: 34761-2216
Contact Phone Number: (407) 905-3160 Ext. 93028
Contact Fax Number: (407) 656-0218
Contact E-mail Address: bdreasher@ci.ocoee.fl.us
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FY 2006 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
6Qplication
Application Handbook
Overview
Mplicant
Information
Proj~<::tJnformation
Budget and
Program
Attachments
Assurances and
Certifications
Review SF 424
s..ubmit Application
Help/FreJlYently
8sked Questions
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FY 2006 Edward Byrne Memorial Justice Assistance
Grant (JAG) Program 2006-F4560-FL-DJ
Correspondence
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Project Information
Descriptive Title of Applicant's Project
Ocoee Motorcycle Traffic Unit Computers
Areas Affected by Project
Law Enforcement Programs, City of Ocoee, State Road 50, all roads within the Ocoee Police
jurisdiction.
Proposed Project
*Start Date October/ 01/ 2006
* End Date September/ 30/ 2007
*Congressional Districts of
Project Congressional District 03, FL
Congressional District 08, FL
* Estimated Funding
Federal $10412.00
Applicant $0.00
State $0.00
Local $3192.00
Other $0.00
Program Income $0.00
TOTAL $13604.00
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6pplication
Application Handbook
Overview
6pplicant
Information
Project Information
Budget and
Program
Attachments
Assurances and
Certifications
Review SF 424
Su_bmit AP-Rlication
HelpLEr:e_qyently
Asked Questions
c;;~I'1_S_H 0 m e
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FY 2006 Edward Byrne Memorial Justice Assistance
Grant (JAG) Program 2006-F4560-FL-DJ
c.orrespondence.
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Budget and Program Attachments
This form allows you to upload the Budget Detail Worksheet, Program
Narrative and other Program attachments. Click the Attach button to
continue.
Toughbooks S.Qread sheet.doc
LLEBG Prooram Narrative motorcvcle comouters.doc
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City of Ocoee Police Department
FY 2006 Edward Byrne Memorial Justice Assistance Grant (JAG) Program 2006-F4560-FL-DJ
Program Narrative
The motorcycle unit continues to provide a distinct function within the City of Ocoee.
Motorcycles can easily and effectively maneuver through heavy traffic when cars cannot. The
high visibility of a motorcycle officer riding through traffic has been an invaluable tool in the
deterrence of traffic law violations. Their mere presence states the Ocoee Police Department is
serious about traffic enforcement and concerned about public safety. We have had a number of
publicity campaigns to release the program to the citizens. Motorcycles being used for traffic
enforcement have helped free the burden of a road patrol officer.
The Ocoee Police Department receives numerous complaints concerning speeding in
subdivisions artery roadways. In a majority of the cases a four-wheel vehicle is impractical for
enforcement details. The problem in running Radar/Laser in most locations is finding a location
to place your vehicle. A motorcycle has allowed officers place them just about anywhere
allowing an officer to run radar in more locations. Motorcycles are a very effective tool for this
type of work in law enforcement.
Officers in traditional police vehicles have computers in the vehicles to complete checks for
wants and warrants, driver's license checks, write reports and share police information.
Motorcycle officers with limited space can use a compact, rugged computer. The project would
allow the motorcycle officer the ability to complete computer generated reports and run suspect
information without relying on the availability of the communications division.
JAG funds will be used to supplement the cost of implementing computers for use by the
motorcycle officers in the police motorcycle traffic unit. The project has already purchased and
equipped two (2) fully operational police motorcycles. The motorcycles are marked and
equipped with emergency equipment and speed detection devices. The JAG funds will be used to
purchase two (2) compact fully operational touch screen rugged laptopltablet personal
computers.
Needs Addressed
The Motorcycle Unit has the responsibility of enforcing traffic laws within the City of Ocoee.
The following are specific tasks that could be performed with the addition of compact, rugged
notebook computers:
Access to the City of Ocoee intranet web cite for completion of in-house reports.
Ability to make computer checks of suspects for wants and warrants.
Ability to make drivers license checks for validity and DL photos.
Police reports such as; charging documents, offense reports and traffic crash reports.
.
City of Ocoee Police Department
FY 2006 Edward Byrne Memorial Justice Assistance Grant (JAG) Program 2006-F4560-FL-DJ
Access to the City of Ocoee's existing computer dispatching system for calls for service and unit
availability.
Use the World Wide Web for research situations while on the road, clerk of the court, property
appraiser.
The ability to communicate with other officer's about sensitive situations via computer, officer
safety and bolo in formation.
Access to the City of Ocoee in house payroll system.
The computers are compact to fit in existing motorcycle gearbox. Currently every officer has a
personal computer assigned to them, the motorcycle unit can not fit the current laptop and other
gear into their box.
FY 2006 Edward Byrne Memorial Justice Assistance Grant (JAG) Program 2006-F4560-
FL-DJ
Budget Narrative
JAG funds will be used to supplement the cost of implementing the police motorcycle
traffic unit with computers. The project will include two (2) fully operational touch
screen rugged laptopltablet personal computers. The computers will be used for license
checks, computer aided dispatch. The computers will include all hardware and software
to be fully functional for police officer use.
Budgeted Items Descriptions JAG Funds City Match Total
Touchscreen rugged laptop/tablet PC 2 @ $ 3,985 $ 7970.00 $ 0.00 $ 7970.00
Always-on carrying case 2@$ 74 $ 148.00 $ 0.00 $ 148.00
4 year extended no-fault warranty 2@$ 620 $ 1240.00 $ 0.00 $ 1240.00
Server access license 2@$ 122 $ 244.00 $ 0.00 $ 244.00
Antivirus license 2@$ 51 $ 102.00 $ 0.00 $ 102.00
LCS license 2@$ 24 $ 48.00 $ 0.00 $ 48.00
Note taking and organizing 2@$ III $ 222.00 $ 0.00 $ 222.00
Office software 2@$ 515 $ 438.00 $ 592.00 $ 1030.00
Cerulean license 2 @ $ 1,000 $ 0.00 $ 2000.00 $ 2000.00
Internal AirCard Included wlPC $ 0.00 $ 0.00 $ 0.00
5 months of service 2@$ 300 $ 0.00 $ 600.00 $ 600.00
Total Project Cost $10,412.00 $ 3192.00 $ 13,604.00
. FY 2006 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Page 1 of2
A p_plLc;~'LtLQ_Q
Application Handbook
Overview
6P-Rlicant
Information
ProjectInfprmation
Budget and
Program
Attachments
Assurances and
Certifications
Review SF 424
S.ubmit Apj;1lication
He I pjF~e_q.lJ_~Dtly
A~~ed Questions
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FY 2006 Edward Byrne Memorial Justice Assistance
Grant (JAG) Program 2006-F4560-FL-DJ
CorreSRondence
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Assurances and Certifications
To the best of my knowledge and belief, all data in this
applicationjpreapplication is true and correct, the document has been duly
authorized by the governing body of the applicant and the applicant will
comply with the attached assurances if the assistance is awarded.
Your typed name, in lieu of your signature represents your legal binding
acceptance of the terms of this application and your statement of the
veracity of the representations made in this application. The document has
been duly authorized by the governing body of the applicant and the
applicant will comply with the following:
1. Assurances
2. Certifications Regarding Lobbylo.g;'--pebarment,~sRension and Other
Responsibility Matters; and Drug-Free Workplace re~uirements.
If you are an applicant for any Violence Against Women grants, this
includes the Certification of Compliance with the Statutory Eligibility
Requirements of the Violence Against Women Act.
* Prefix Mr.
Name Prefix:
lather)
*First Name Robert
Middle Initial (if
any)
* Last Name Frank
Suffix
Name Suffix:
I( Other)
*Title City Manager
*Address Line 1 150 North Lakeshore Drive
Address Line 2
* City Ocoee
Cou nty
* State Florida
*Zip Code 34761-2216
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FY 2006 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
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* Phone 407 -905-3100 Ext: 1500
Fax 407 -656-6885
*E-mail rfrank@ci.ocoeeJI.us
I have examined the information provided here
regarding the signing authority and certify it is accurate. I
am the signing authority, or have been delegated or
designated formally as the signing authority by the
appropriate authority of official, to provide the information
requested throughout this application system on behalf of
this jurisdiction. Information regarding the signing
authority, or the delegation of such authority, has been
placed in a file and is available on-site for immediate
review.
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FY 2006 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
AppJjCCltion
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FY 2006 Edward Byrne Memorial Justice Assistance
Grant (JAG) Program 2006-F4560-FL-DJ
11."""""""""
...~.........
". ...
~"yJ
~'i>,~,..~-
C_orre_s.pondence.
Switch to ."
Review SF-424 prLoJ a CQQY
Application Handbook
Overview
Applicant
I nfo[[1lano...o
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APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier
FEDERAL ASSISTANCE April 20, 2006
1. TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier
STATE
Application Non-Construction
4. DATE RECEIVED BY Federal Identifier
FEDERAL AGENCY
5.APPLICANT INFORMATION
Legal Name Organizational Unit
City of Ocoee Police Department
Address Name and telephone
number of the person to
150 North Lakeshore Drive be contacted on matters
Ocoee, Florida involving this application
34761-2216
Dreasher, Brad
(407) 905-3160
6. EMPLOYER IDENTIFICATION NUMBER (EIN) 7. TYPE OF APPLICANT
59-6019765 Municipal
8. TYPE OF APPLICATION 9. NAME OF FEDERAL
AGENCY
Continuation
Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF
APPLICANT'S PROJECT
NUMBER: 16.738
CFDA EDWARD BYRNE MEMORIAL JUSTICE Ocoee Motorcycle Traffic Unit
TITLE: ASSISTANCE GRANT PROGRAM Computers
12. AREAS AFFECTED BY PROJECT
Law Enforcement Programs, City of Ocoee, State Road 50, all roads within the Ocoee Police
jurisdiction.
13. PROPOSED PROJECT 14. CONGRESSIONAL
Start Date: October 01, 2006 DISTRICTS OF
End Date: September 30, 2007
a. Applicant
b. Project FL03 FL08
15. ESTIMATED FUNDING 16. IS APPLICATION
Federal $10,412 SUBJECT TO REVIEW BY
STATE EXECUTIVE ORDER
Applicant $0 12372 PROCESS?
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FY 2006 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Page 2 of2
State $0 Program is not covered by
E.O. 12372
Local $3,192
Other $0
Program Income $0 17. IS THE APPLICANT
DELINQUENT ON ANY
FEDERAL DEBT?
TOTAL $13,604
N
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION
PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL
COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED.
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