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HomeMy WebLinkAbout09-15-09 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida September 15, 2009 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS Proclamations. (Mayor Vandergrift) . Ocoee Firefighter Appreciation Week - September 20th - 26th . Architecture Month - September 2009 Presentations by the Five Shortlisted Firms for RFP #09-004 Commercial and Multi-Family Solid Waste Franchise (Purchasing Agent Tolbert) I C. COMMENTS FROM CITIZENS/PUBLIC I D. STAFF REPORTS AND AGENDA REVIEW I E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval and Acceptance of the Regular City Commission Minutes of August 18,2009. (City Clerk Eikenberry) 2. Reappointment to General Employees' Pension Board of Trustees. (City Clerk Eikenberry) Trustees for the Pension Boards now serve four-year terms, as amended in Ordinance 2009-020. The City Commission appoints two of the trustees, two are elected from the employee body, and the fifth trustee is chosen by those four trustees and presented to the City commission for certification of the appointment as a ministerial act. Trustee Jean Grafton has indicated she is willing to serve another term if appointed. At this time no other applications were received for serving on this board. 3. Approval of Certification of Non-Ad Valorem Assessment Roll for Stormwater Inclusion on the Orange County Tax Roll for Fiscal Year 2009/2010. (Public Works Director Krug) The City commission approved Resolution No. 2006-003 to provide for collection of stormwater fees through the annual Orange County tax roll. The agreement between City of Ocoee and Orange County Tax Collector requires the City to annually certify the non-ad valorem assessment roll by September 25th. The fiscal year 2009/20 I 0 tax roll for Stormwater calculates revenue to be $2,988,861. This is an increase of $278,944 from the current year. City Commission Regular September 15, 2009 4. Approval of Certification of Non-Ad Valorem Assessment Roll for Solid Waste Inclusion on the Orange County Tax Roll for Fiscal Year 2009/2010. (Public Works Director Krug) The City commission approved Resolution No. 2006-003 to provide for collection of Solid Waste fees through the annual Orange County tax roll. The agreement between City of Ocoee and Orange County Tax Collector requires the City to annually certify the non-ad valorem assessment roll by September 15th. The fiscal year 2009/2010 tax roll for Solid Waste calculates revenue to be $2,638,692. This is based upon the residential Solid Waste fee of $21 per month. This is a decrease of $26,901 from the current year and is attributed to corrections on vacant parcels that the County had previously coded as "residential" . 5. Approval of Miscellaneous Resurfacing Close-Out. (Public Works Director Krug) The City awarded Orlando Paving Company $195,840.95 for miscellaneous resurfacing at the February 17, 2009, Commission meeting. The West Orange Industrial Park, Wild Fern residential neighborhood and a portion of the Windstone Subdivision all were resurfaced under this program. Conditions encountered in the field required additional milling and asphalt to complete the projects. The total cost to complete this work is $208,389.11, an additional $12,548.16. 6. Approval of Maguire Road Resurfacing with Orlando Paving Company. (public Works Director Krug) Approximately 700 linear feet of the south bound-outside lane of Maguire Road, south of the bridge over the Turnpike is showing signs of isolated deterioration. Public Works recommends milling and resurfacing two inches of the existing lane to avoid further deterioration and pot-holing. Orlando Paving Company has furnished a price of $41,642.65 to perform this work at night to avoid impeding traffic. The City will piggy back on the existing Seminole County Contract RFP-4242-05/GMG, Amendment #3. 7. Approval of Clarke Road Median Landscaping from White Road to Silver Star Road with Valley Crest Landscape. (Public Works Director Krug) The 2008-2009 budget designated funds to install landscape enhancements in the six (6) Clarke Road medians from White Road to Silver Star Road. The City negotiated the scope of work and price with Valley Crest Landscape under our continuing services contract. The landscaping will extend the current planting theme on Clarke Road and provide new irrigation for the trees and ground covering. The total cost for the new landscaping and irrigation for the six medians is $124,560.00. 8. Approval of Disposal of Vehicle Nos. 384 and 309. (public Works Director Krug) Per Florida Statute 274, Public Works is requesting the following vehicles be declared surplus so that the City can properly dispose of them. (1) Unit 384,2006 Ford Explorer, VIN# IFEU62E86UB07851, Police Department; (2) Unit 309, 2005 Chrysler Sebring, VIN# lC3EL56T25N625977, Police Department. The vehicles were involved in accidents and are considered "totaled" by the insurance adjuster. Public Works solicited auto salvage yards to remove the vehicles. Budget Salvage has offered to purchase the Explorer for $500.00 and the Sebring for $400.00. 9. Approval of Annual Signal Maintenance Contract with Control Specialists Company. (public Works Director Krug) Engineering and Public Works has been unable to negotiate a new traffic signal maintenance agreement with the County. During the process, the City explored utilizing a private specialty contractor to provide the same maintenance activities currently provided by the County. Staff determined that the City would have a greater control of the maintenance activities and costs through a private contractor. Public Works and Engineering recommend contracting with Control Specialists Company (CSC) based on their experience and location. By piggy backing off of a City of Maitland contract, CSC will provide monthly inspections of the 28 signalized intersections maintained by the City for an approximate annual cost of $28,000.00. An additional $12,000.00 is budgeted for routine repairs that may arise during the year. The FDOT provides the City approximately $15,000 annually to maintain 12 of the 28 intersections that are on State roads. The not to exceed total amount of the contract will be $40,000.00. Page 2 of5 City Commission Regular September 15, 2009 10. Approval of Disposal of Former Public Works Trailers. (Public Works Director Krug) Per Florida Statute 274, Public Works is requesting the former Public Works office trailers be declared surplus so that the City can properly dispose of them. The seven-trailer complex was manufactured in 1997, purchased used by the City in 2001 and relocated to the current site. The City has solicited vendors and contractors to determine if there are any parties interested in purchasing the trailers and moving them to another site. Due to the twelve year age of the trailers, their lack of energy efficiency, the deterioration from normal use and the cost to relocate, the only offers received by the City are for demolition and disposal. The City also explored the option of providing the trailers to a non-profit organization where the only cost to the organization would be the relocation. However, this option has not received a favorable response due to the condition of the trailers, the high costs for relocation and the over abundance of new and slightly used trailers filling vendor lots at this time. Public Works proposes to demolish the trailers with City forces in order to avoid incurring any costs for their removal. Removing the trailers will allow Public Works to more efficiently utilize the facility at 301 Maguire Road. 11. Approval of Oak Trail Reserve Final Subdivision Plan Request for Extension. (Development Services Director Shadrix) Oak Trail Reserve PUD is located on the northeast quadrant of the intersection of Clarke Road and Clarcona-Ocoee Road. The subject property is approximately 38.6 acres in size of which 3.1 acres are designated as conservation/wetlands. The subject property is currently undeveloped and is partially covered with trees mostly on the south side of an isolated wetland and along the eastern boundary of the property. The remainder is open field. On September 2, 2008, the Honorable Mayor and City Commissioners approved a Final Subdivision Plan for Oak Trail Reserve PUD. The Final Subdivision Plan allows for a 61 single-family residential lot subdivision. On September 4,2009, the Development Services Department received a letter from the developer/owner of the property requesting for a one (1) year time extension of the Final Subdivision Plan approval. 12. Approval to Piggyback on Pembroke Pines' Contract for Bulk Sodium Hypochlorite. (Utilities Director Smith) The City of Ocoee is currently purchasing bulk sodium hypochlorite for water and wastewater treatment from Odyssey Manufacturing, piggybacking its contract with Hernando County. This contract is no longer available. Odyssey has been awarded a new contract with Pembroke Pines at $.795 per gallon whereas the pricing is fixed through September 30, 2009, and is to be renewed thereafter. There are no other conditional changes between the two contracts. I G. FIRST READING OF ORDINANCES 13. Woomer Property. (Second Reading and Public Hearing scheduled for October 6, 2009, Regular Commission Meeting at 7: J 5 p.m. or soon thereafter). (Principal Planner Rumer) The subject property is located on the West side of 1 ST Street, Approximately 445 feet South of the Intersection of 1 ST Street and Silver Star Road. The proposed annexation is a logical extension of the City limits, urban services can be provided, and the annexation meets state and local regulations. The land use and initial zoning are also consistent and compatible with surrounding properties. a. Annexation b. Rezoning 14. Crane Property. (Second Reading and Public Hearing scheduled for October 6,2009, Regular Commission Meeting at 7: J 5 p.m. or soon thereafter). ~rincipal Planner Rumer) The subject property is located on the West side of 1 S Street, Approximately 585 feet South of the Intersection of 1 ST Street and Silver Star Road. The proposed annexation is a logical extension of the City limits, urban services can be provided, and the annexation meets state and local regulations. The land use and initial zoning are also consistent and compatible with surrounding properties. a. Annexation b. Rezoning Page 3 of6 City Commission Regular September 15,2009 I H. PUBLIC HEARINGS 15. FIX Scenery & Display, Inc. CONTINUED FROM THE AUGUST 18. 2009. REGULAR COMMISSION MEETING. (Advertised for Public Hearing in Orlando Sentinel Legal Classified on July 23,2009). (Senior Planner Howell) The subject property is approximately 20.89 acres in size and is located on the west side of the intersection of Lakewood Avenue and Laurel Ridge Avenue. The PreliminarylFinal Subdivision/Site Plan proposes the construction of a light industrial subdivision that will contain an addition to the existing FX building, flex space units, and office space. a. Preliminary/Final Subdivision Plan b. Preliminary/Final Site Plan 16. Award of RFP#09-004 Exclusive Franchise for Commercial & Multi-Family Solid Waste. (Advertisedfor Public Hearing in the Orlando Sentinel on August 13th, 20th, 27'h and September 3, 2009.) (Purchasing Agent Tolbert) The City's current franchise with Veolia Solid Waste has expired and the City has been on a month to month basis with Veolia until a new franchise is awarded. The City solicited competitive proposals from commercial solid waste contractors for the exclusive provision of solid waste collection services for commercial and multi-family accounts within the corporate limits of the City of Ocoee, Florida. Pursuant to Section 143-12 of Chapter 143 of the Code of Ordinances of the City ofOcoee, the City seeks to enter into a franchise agreement with one person or entity to provide the aforementioned services within the City. The City Commission may award the Franchise for either a 3 year term or a 5 year term in its sole discretion. The initial term of the franchise may be extended by mutual agreement for an additional two (2) year term. 17. Approval of Resolution and Consideration of the Issuance of Not to Exceed $5,000,000 Capital Improvement Refunding Revenue Note, Series 2009. (Advertised for Public Hearing in the Orlando Sentinel on September 6, 2009.) (Finance Director Horton) On July 21, 2006, the City issued a $5 million, 2006 Capital Improvement Note to provide interim fmancing to fund the acquisition of the Silvestri and Rogers properties. The SunTrust Bank Loan was structured as a three year interest only note and has a maturity date of October 1, 2009. The interest rate on the Series 2006 is a variable rate based on 77% of one month LIBOR plus 44 basis points. The initial interest rate was 4.67% with the most recent rate on the note (as of September 1, 2009) approximately .65%. The expectation was that a longer term fixed rate bond fmancing would be implemented within the three year period and this note would be rolled into that issue. I I. REGULAR AGENDA I 18. Approval of Recommendations from the Community Grant Review Board. (Community Relations Manager Wright) The Community Grant Review Board met on August 13,2009, to discuss the 9 applications received during the first cycle of the Community Grant Program (formerly the Community Merit Awards Program). The Community Grant Program provides fmancial grants of up to $500 made to Ocoee non-profit organizations and civic groups outside City limits which benefit residents of Ocoee. The grants are awarded to acknowledge excellence and further the contributions these local organizations bring to the Ocoee community. The Community Grant Review Board voted to award grants to all 9 organizations. Page 4 of6 City Commission Regular September 15, 2009 19. Fountains at Highland Park. (Development Services Director Shadrix) On November 18, 2008, the City Commission approved a PUD/Rezoning, Land Use Plan and Preliminary Site Plan for the Fountains at Highland Park (AKA: Fountains at Tivoli Place) project. To accommodate this project and reduce the number of billboards on the Turnpike the Developer has agreed to replace two (2) existing multi-pole billboards with one (1) single monopole billboard with up to two sign faces with at least one (1) face using LED (light emitting diode) or any other similar technology. a. Development Agreement b. Billboard Relocation and Reconstruction Agreement 20. Approval to Execute a Warranty Deed Conveying the Pine Street Parcel to the St. Johns River Management District, as Required by the Terms of a Memorandum of Agreement Executed by the City on February 7, 2007. (City Engineer Wheeler) The Pine Street Parcel was purchased by the City using funds supplied by the St. Johns River Water Management District (SJRWMD) as a location for additional stormwater treatment in the Lake Apopka basin. The subject parcel was created by the construction of SR 429 and constitutes part of the wetlands mitigation required by that highway project. The parcel is outside the present Ocoee city limits and cannot be annexed into the city given its distance from the city limits. Using funds from SJRWMD, the City retained a consultant who developed a design for the stormwater facility and passive City park. However, the property was determined not to be suitable for the planned stormwater facility. There were also questions of public access to the property, which impacted the potential use of the property for a City park. As a result, construction of the stormwater treatment structure was abandoned and other uses for the property by the City were not immediately apparent. Under the terms of the Memorandum of Agreement between the City of Ocoee and SJR WMD entered into for the purposes of buying the property and constructing the stormwater treatment facility, the City is to deed the property to SJR WMD if construction had not begun by July 1, 2009. SJR WMD notified the City on August 7,2009, of its intent to implement this provision in the Memorandum of Agreement and has asked the City to execute the required Warranty Deed to convey title to the property to SJRWMD. I J. STAFF ACTION ITEMS I K. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 5 of6