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HomeMy WebLinkAbout10-06-09 Agenda I OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida October 6, 2009 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS Proclamations - (Mayor Vandergrift) ~ International Walk to School Day in Ocoee - October 7, 2009 ~ Put the Brakes on Fatalities Day - October 10, 2009 I C. COMMENTS FROM CITIZENS/PUBLIC I D. STAFF REPORTS AND AGENDA REVIEW I E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MA TIERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEP ARA TE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y. 1. Approval and Acceptance of the Regular City Commission Minutes of September 15,2009. (City Clerk Eikenberry) 2. Approval of Special Event Permit Application To Authorize Sale Of Alcoholic Beverages by the Ocoee Rotary Club for Founder's Day on October 9 & 10, 2009. (City Clerk Eikenberry) The Ocoee Rotary Club has submitted a Special Event Permit Application to Authorize Sale of Alcoholic Beverages for the purpose of selling beer at the Founder's Day Celebration on Friday, October 9th and Saturday, October 10th of2009. 3. Reappointment to Police Infraction Hearing Board. (City Clerk Eikenberry) The Hearing Board consists of seven (7) members. Each member of the City Commission appointed one citizen to the board, filling five of the seats. The other two members were appointed by the City Commission from among the membership of the Citizens Advisory Council of the Ocoee Police Department (CACOPD), as recommended by the Police Chief. Currently, two positions are vacant and two positions are open for reappointment. Two of the four open positions are to be chosen from the members of the CACOPD as recommended by the Police Chief. Police Chief Brown has submitted his recommendations for Robert Minarcin (reappointment) and David Ball. The District 2 appointment and the Mayor's appointment are also open. Victoria Laney, the Mayor's appointment, indicated she would be willing to serve another term on the Hearing Board. This item should be pulled from the consent agenda; a member resignation received late created an open position that requires discussion. City Commission Regular October 6, 2009 4. Approval of Cumberland Avenue Storm Drain Pipe Replacement with APEC. (Public Works Director Krug) The City issued a purchase order to APEC, Inc. in July to replace approximately 125 linear feet (If) of deteriorated storm drain pipe on Cumberland Ave. between McKey St. and Oakland Ave. Public Works has determined that an additional 160 If of pipe on same block of Cumberland will require replacement in the near future. Public Works recommends issuing a purchase order to APEC for this additional work as they are currently mobilized on site. APEC has furnished a price of $31,875.00 to perform this work, with staff recommendation to award a not to exceed amount of $35,000.00 to cover any unforeseen field conditions. The City will piggyback on the existing Seminole County Continuous Construction Services Contract No. CC-I075-06rrLR. This additional work will not begin until after the Founders Day festivities. 5. Approval of Interlocal Agreement for Fire Dispatch Services. (Fire Chief Firstner) This Interlocal Agreement for Dispatch Services between the City of Ocoee and Orange County will go into effect on October I, 2009, and will provide dispatch services for the fiscal years October 1, 2009, through September 30, 2011. This new agreement will continue the services provided under the existing Interlocal Agreement for Fire Dispatch Services which expires on September 30th of this year. I G. FIRST READING OF ORDINANCES 6. First Reading of Ordinance Amending the Education Incentive Program, Section 13.14 of the Personnel Rules and Regulations Manual. (Second Reading and Public Hearing scheduled for October 20, 2009, Regular Commission Meeting at 7: 15 p.m. or soon thereafter). (Human Resources Director Carnicella) Staff respectfully recommends the Commission approve the revisions of Section 13.14 of the Personnel Rules and Regulations for the Education Incentive Program as follows: Employees must work with the HR staff to purchase books and resell them in the most cost effective way (i.e. renting books) and to require an employee who either fails to attend the class, finish the course, and/or receives a grade below a C, repay the entire reimbursement within four pay periods. The employee will be required to agree to the above before being considered eligible for the incentive. 7. First Reading of Ordinance Amending Sections 7-2A, 7-4A, 7-5A, 7-6A of Part IA of Article VII of Chapter 180 Relating to the Federal Emergency Management Agency's National Flood Insurance Program Requirements. (Second Reading and Public Hearing scheduled for October 20, 2009, Regular Commission Meeting at 7: 15 p.m. or soon thereafter). (Building Official Washington) The city was notified by Federal Emergency Management Agency (FEMA) that we needed to review our current floodplain ordinance for compliance with 44 Code of Federal Regulations Section 60.3(d) of the National Flood Insurance Program (NFIP). If our ordinance was found in non-compliance, F.E.M.A. may suspend the city from the NFIP. Provided the Planning and Zoning Commission recommendation is positive at their meeting on October 13, 2009, staff recommends adopting the ordinance to bring our ordinance into compliance and maintain our eligibility to participate in the NFIP. I H. PUBLIC HEARINGS 8. F/X Scenery & Display, Inc. (Advertised for Public Hearing in Orlando Sentinel Legal Classified on September 27,2009). (Senior Planner Howell) The subject property is approximately 20.89 acres in size and is located on the west side of the intersection of Lakewood Avenue and Laurel Ridge Avenue. The PreliminarylFinal Subdivision/Site Plan proposes the construction of a light industrial subdivision that will contain an addition to the existing FX building, flex space units, and office space. a. Preliminary/Final Subdivision Plan b. Preliminary/Final Site Plan Page 2 of 4 r----- _n City Commission Regular October 6, 2009 I 1. SECOND READING OF ORDINANCE - PUBLIC HEARINGS 9. Woomer Property. (Advertised for Public Hearing in Orlando Sentinel Legal Classified on September 27,2009). TO BE POSTPONED TO THE OCTOBER 20,2009, COMMISSION MEETING. (Principal Planner Rumer) The subject property is located on the West side of 1 ST Street, Approximately 445 feet South of the Intersection of 1 ST Street and Silver Star Road. The proposed annexation is a logical extension of the City limits, urban services can be provided, and the annexation meets state and local regulations. The land use and initial zoning are also consistent and compatible with surrounding properties. a. Annexation b. Rezoning 10. Crane Property. (Advertised for Public Hearing in Orlando Sentinel Legal Classified on September 24,2009). TO BE POSTPONED TO THE OCTOBER 20, 2009, COMMISSION MEETING. (Principal Planner Rumer) The subject property is located on the West side of 1 ST Street, Approximately 585 feet South of the Intersection of 1 ST Street and Silver Star Road. The proposed annexation is a logical extension of the City limits, urban services can be provided, and the annexation meets state and local regulations. The land use and initial zoning are also consistent and compatible with surrounding properties. c. Annexation d. Rezoning I J. REGULAR AGENDA 11. Approval of Revised 2003 Special Project Budget. (Utilities Director Smith) The following summarizes the changes to budget: 1) Increase Project 5a "S. R. 50 Collection/Transmission System Relocation and Expansion" budget amount by $135,632 to cover additional costs incurred due to construction in the relocation of Lift Station #7, providing electrical power to the station, isolation and abandonment'of the 12" forcemain located in the S.R. 50 Right of Way, and provide for contingency, 2) Increase Project lib "Blackwood Reuse Transmission Main" budget amount by $28,163 to cover additional work and provide contingency, 3) Add Project lOb "Woodberry Easement Acquisition" with a funding amount of $65,000 to cover the cost of the utility easement procurement and legal expenses, 4) Add Project 20b "Reclaim Interconnection(s)" with a funding amount of $1,250,000 for reclaim system interconnection and transmission projects, and 5) Add the unfunded projects 14b thru 19b. 12. Charter Review Commission Recommendations. (City Clerk Eikenberry) Pursuant to Section C-60 of the City of Ocoee City Charter, a Charter Review Commission shall be appointed no less than once every ten years and shall submit a report to the City Commission. Section C-62 states "Within two (2) months of the receipt of any such report, the City Commission shall accept or reject the recommendations contained therein, or the City Commission may send such report back to the Charter Review Commission for further study and consideration. Any proposed Charter amendments accepted by the City Commission shall be adopted by ordinance and submitted to the electors of the city for consideration no later than the next general municipal election or at a special election called by the City Commission for such purposes." On December 2, 2008, this report was presented to the Commission. At the request of the Mayor, review of this report was delayed waiting for an Attorney General Opinion and the Report was reconsidered on April 21, 2009. At that time, the Commission asked the Charter Review Commission to reconsider certain items pertaining to expanding the number of districts and staff residency requirements. The Charter Review Commission held a joint meeting with the City Commission on July 27,2009, and considered final recommendations for Charter changes at a meeting of the Board on August 26, 2009. City Attorney Rosenthal has incorporated those changes into the attached redlined copy of the Charter. Page 3 of4 City Commission Regular October 6, 2009 13. Discussion Regarding Waiving Fees for Use of a City Facility by Unity Force and Development for Gods Children, Inc. a Non-Profit Organization. (Mayor Vandergrift) I K. STAFF ACTION ITEMS I L. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBA TIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4 of 4