HomeMy WebLinkAboutItem #02 Approval of Special Event Permit Application to Authorize Sale Alcoholic Beverages by the Ocoee Rotary Club for Founder's Day
AGENDA ITEM COVER SHEET
Meeting Date: October 6, 2009
Item # 2.
Contact Name:
Contact Number:
Melanie Sibbitt
Ext. 1026
Reviewed By: ~
Department Director:
City Manager: ---=====-.
Subject: Special Event Permit To Authorize Sale Of Alcoholic Beverages Application by the
Ocoee Rotary Club for Founder's Day on October 9 & 10, 2009.
Background Summary:
The Ocoee Rotarys Club has submitted a Special Event Permit To Authorize Sale Of Alcoholic Beverages
Application for the purpose of selling beer at the Founder's Day Celebration on Friday, October 9th and
Saturday, October 10th of 2009.
Issue:
Should the Special Event Permit To Authorize Sale Of Alcoholic Beverages Application be approved for the
Rotary Club to sell beer at the Founder's Day Celebration on Friday, October 9th and Saturday, October 10th of
2009?
Recommendations
Staff recommends the approval of the Special Event Permit To Authorize Sale Of Alcoholic Beverages
Application submitted by the Ocoee Rotary Club for the Founder's Day Celebration on Friday, October 9th and
Saturday, October 10th of 2009.
Attachments:
Special Event Permit Rotary Club
Financial Impact:
A percentage of the revenue generated from the sales will be received by the City.
Type of Item: (please marl< with an "x'J
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
_ Commission Approval
Discussion & Direction
For Clerl<'s DeDt Use:
Consent Agenda
_ Public Hearing
_ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by 0
N/A
N/A
N/A
City Manager
Robert Frank
Commissioners
Gary Hood, District 1
Scott Anderson, District 2
Rusty Johnson, District 3
Joel F. Keller, District 4
1
Mavor
S. Scott Vandergrift
SPECIAL EVENT PERMIT
TO AUTHORIZE SALE OF ALCOHOLIC BEVERAGES
APPLICATION FORM
IN ORDER TO QUALIFY FOR A COMMUNITY EVENT, YOU MUST BE A NONPROFIT CIVIC
ORGANIZA TION.
o
DAM M
DAM PM
DAM DPM
,.<. -; .'';
Who will provide clean-up (trash, etc) after event?
o ~alcoholic beverages as defined by the City of Ocoee.
at"Only beer, as defined in Florida State Statute 563.01, and wine, as defined in Florida
State Statute 564.01, shall be permitted to be served with this application.
City of Ocoee . 150 N Lakeshore Drive. Ocoee, Florida 34761
Phone: (407) 905-3100. fax: (407) 656-8504. www.ci.ocoee.fl.us
THE FOLLOWING SUPPORTING DOCUMENTS MUST BE A TT A TCHED TO THIS APPLICA nON
FOR A PERMIT TO BE ISSUED:
A ro riate Fee
Diagram of area to be licensed (not larger than 8 1/2" x 11" reflecting fence, barriers, partitions, ingress, egress,
and dimensions.
DCo of deed, lease, or written ermission of owner for use of remises.
DCertificate of good corporate standing (NONPROFIT) Issued by Secretary of State within last two years, or:
If not inco orated, A NONPROFIT Charter, or:
APPLICA TlONS MUST FIRST BE SUBMITTTED TO THE LOCAL LICENCING AUTHORITY (CITY OR
COUNTY) AT LEAST THIRTY (30) DAYS PRIOR TO EVENT.
ertificate of Insurance
CERTIFICATION OF APPLICANT: I certify that I have read this application and that all
information contained is true and correct. I understand that the event may be canceled by the
Chief of Police or City Manager should any conditions/stipulations of the Permit or City
Ordinance or State Statue be violated. I certify that I am authorized by the organization named
herein to act as its agent for the herein described activity.
By filing this application I, and the organization on whose behalf I make this application,
contract and agree that we will jointly and severally indemnify and hold the City harmless
against liability, including court costs and attorneys' fees for trial and on appeal, for any and all
claims for damage to property or injury to, or death of persons arising out of or resulting from
issuance 0 the permit of the conduct ofthe activity or any of its participants.
q (~ideO\
Date
~ Sec..-e. ~r-tJ ~, C(~ ~(he~
DAPPROVED
DDISAPPROVED
DCONDITIONS FOR
PERMIT A TT A TCHED
Date:
Police Chief
DAPPROVED
DDISAPPROVED
DCONDITIONS FOR
PERMIT A TT A TCHED
Date:
Fire Chief
~PROVED
City Manager
DDISAPPROVED
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. INFORMATION PAPER
From Club and District Support - Pan America Department
Rotary Intemational, 1560 Shennan A venue, Evanston, Illinois 6020 I USA
Telephone: (847)-866-3000; Fax: (847)-866-3072
U.S.A. AND PUERTO RICO ROTARY CLUBS AND THE I.R.S.
What follows is not tax advice, but general information, which may be useful. Questions regarding any tax matters need to be
referred to local counsel, your tax adviser or to the IRS. (http://www.irs.ustreas.gov or 1-800-829-1040)
On 13 May 1958, the Internal Revenue Service declared that Rotary International (RI) and its clubs and districts are
entitled to exemption from federal income tax under Section 501 (c)( 4) of the Internal Revenue Code. While Rotary
districts and clubs are exempt from paying federal income tax, the law does require Rotary clubs to file an annual
information return on IRS Form 990, on or before the 15th day of the 5th month following the close of the annual
accounting period (15 November). - Certain organizations, other than private foundations, that do not normally receive
more than $25,000 in gross receipts in each taxable year are not required to file Form 990.
Numbers: Rl's Group Exemption Number (referred to as "GEN" on Form 990), is 0573, which applies to Rl as well
as all USA and Puerto Rico clubs and districts. At the same time, every club and district in the US and Puerto Rico is
required to have its own Employer Identification Number (EIN). This 9-digit number is essentially a tax ID number,
and has nothing to do with whether the club or district has any employees. As Rl must report annually the ElNs of all
districts and clubs in the USA and Puerto Rico, the Rl secretariat maintains a list of those ElN tax numbers for
reference. New Rotary Clubs, however, must apply directly to the IRS for an EIN number to be assigned to the new
Rotary club. Please contact your Club and District Support (CDS) representative at Rotary International headquarters
if you have any questions about the EIN number for your club or district.
Tax Deductible Status: Though clubs and districts do not have to pay federal income tax, donations to clubs and
districts are not tax deductible as a charitable contribution. However, such deductible status is possible for a
contribution to any club or district charitable fund that has been independently classified by the IRS as qualifying
under Section 50 I (c )(3) of the Internal Revenue Code. Membership dues may be deductible for some Rotarians as a
business expense. Please contact the IRS or your tax consultant or attorney for guidance on this issue.
Other Taxes: Clubs may be required to file IRS Form 990-T if they have "unrelated business income." An unrelated
trade or business is defined as any trade or business that is regularly carried on, and that is not substantially related to
the organization's exempt purpose or function. (lRC Sec. 513)
Federal Social Security and withholding taxes, and local state income taxes may be required from a club that has one
or more paid employees. Please contact the IRS or your tax consultant or attorney for guidance on this issue.
The laws of individual states vary in regard to state income tax, sales tax, other taxes and special licenses. The
501 (c)(4) status applies only to federal income tax and does not necessarily have any bearing on state or local taxes.
IRS interpretation of its Code also can vary slightly in different US Treasury districts.
August 2006
ACORDnt CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDIYVYV)
PRODUCER LOCICTON COMPANIES,UC-K CHICAGO THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
52S W. Monroe, Sullo 600 ONLY AND CONFERS NO RIGHTS UPON THE CERnACATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
CHICAGO !L 60661 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
(312) 669-6900
INSURERS AFFORDING COVERAGE NAlC#
INSURED AU Activc US RDlllry Clubs & Dj~trica: IJlSUReRk ACE American Insurance ComDanv Z26fi7
Attn: Risk Manll8=1anl 0cpartmJ:n1 I~URER B: ACB PronetlY 8t Ca$ualty Insul'Allcc Co 20699
1560 ShclITlIUI Ave. INSURER c:
EVlWlon IL 60201-3698 lNSU/lERD:
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COVERAGES .. .. ....~ .., .- ~- IHliUIU!lllSl....U1llOR~_JlDI1lT411W~~::nl&OIlR"lll'll:An:W&'r~G
THE POUCIES OF INSURANCE LISTED BelOW HAVE BEEN ISSUED TO THE INSURI!O NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT. TERM OR CONOmON OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTlFICATE MAY BE ISSUED OR
MAY PERTAIN, niE INSURANCE AFFORDED BYTHE POLICIES DESCRIBED HEREIN 16 SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAlO ClAIMS.
ltiSR' POUCY NUMBER P9,t{fr~~='f Pg~'rln;f..&W'~H UMITll
lm TYPE OF IN&UIlANCE
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_ Cl.AIMB MAllE [K] OCCUR IAED EXP''''''' "no p,,..,,l $ XXXXXXX
.! Liquor Liability PI!JlSOHAI." ADV INJURY S 2,000 000
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fci'LAGGREn llMrT APril PER: PROD~.COMProPAGG S 4,000,000
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AllTOONl't': AGG $ XXXXXXX
:!j1i95/llMBRIU.LA LlA811m' EACH OCCURRENCE $ 5 ODD 000
B X OCCUR 0 CLAIMS MADE MOO534092 7/1/2009 7/1/2010 AGGlIEVATE $ 5 000 000
=1 . IE] UIoIllREllA $ XXXXXXX
DEDUC"nSLE FORNI S :xxxxxxx
l>l'T<'mlON $ S
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DESCRIPTION OF DPERATIONS I LOCAllONS I YEI!lCLes I EXCLllSlDNS ADDED BY ~DDRUlAENT J Sl'ECIAL PROVISIONS
The Certificate Holder is included as Additional Insured where required by written contract or permit subject to the
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in whole or in port by the acts or omissions of the insured.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OP THIl ABOVIi DllBCRlBel) POLICies BI! CANCELUlD BEFORE THE I!!XPIRATION
DATE THDlEOF, THE ISSUING lNliURER WILL EllDEAVDR TO MAIL -!t.- OA'lIl YmITTllN
/lanCE TO THB CEllT1FICATE HOLDER NAMED TO THE LEFT. BUT FAlWREi TO DO SO SHAll
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