HomeMy WebLinkAboutItem #07 Approval of Holiday Banners and Decorations
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AGENDA ITEM COVER SHEET
Contact Name:
Contact Number:
Stephen C. Krug
6002
Meeting Date: November 3,2009
Item # 7
Reviewed By:
Department Director:
City Manager:
Subject: Holiday Banners and Decorations.
Background Summary:
The Commission approved $35,000.00 for Holiday decorations in the 2009-2010 budget. Clark Sales
Display, Inc., Tavares, Florida, has traditionally provided the City's Holiday decorations along with
storage of the Ocoee Crown Point Parkway holiday banners for the City. Working with Clark Sales, staff
has developed the following holiday decoration plan in accordance with Commission direction:
Banners:
· Clarke Road from SR 50 to Silver Star Road.
· Maguire Road from the median south of Moore/Roberson Road to Old Winter Garden Road.
· Ocoee Crown Point Parkway from the Ocoee High School to Ocoee Apopka Road.
Lighted Pole Decorations:
· Bluford Avenue from Delaware Street to Silver Star Road.
. McKey Street from Kissimmee Avenue to Bluford Avenue.
Static Display:
· 25' self standing lighted and decorated tree at the City Hall complex (former fire station site).
The City will purchase the banners with installation by Clark. The Public Works Team will remove the
banners following the holidays and store them for future use. The lighted pole decorations and static
display will be leased from Clark. The cost for this work is $27,793.40. Staff recommends the
Commission approve a not to exceed amount of $35,000.00 as budgeted to cover any unforeseen
conditions not anticipated in the installation of the holiday banners and lighting with Clark Sales Display.
Issue:
Award by City Commission for the 2009 Holiday decorations.
Recommendations
Recommend the City Commission award the 2009 Holiday decorations to Clarke Sales Display, Inc., for
a not to exceed amount of $35,000.00.
Attachments:
Samples of Proposed Banners & Decorations.
Proposal
Financial Impact:
This item is adequately funded in the 2009-2010 budget.
Type of Item: (please mark with an "x'J
Public Hearing
_ Ordinance First Reading
Ordinance Second Reading
Resolution
~ Commission Approval
Discussion & Direction
For Clerk's Deot Use:
Consent Agenda
Public Hearing
Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
Jlg'rtt
N/A
N/A
N/A
2
CLARK SALES DISPLAY, INC.
"THE CHRISTMAS PEOPLE"
POST OFFICE BOX 1007
TAVARES, FLORIDA 32778
1-800-962-7937/352-343-5899/ FAX: 352-343-0194
PROPOSAL
SALES - lEASE -INSTAllATION
Stephen C, Krug P,E.
OCOEE, CITY OF
301 Maguire Rd
OCOEE, FL 34761-2258
Phone: 407-905-3170
407 -905-3176 (fax)
08 NAME I LOCATION
3ANNER SERVICE
OR CITY WIDE POLES
Date 10/28/2009
Questions? Please call Lee C. Clark
Quote Number: 09028 Ocoee Banners 2009 rev3
Quote Expires on: 11/7/2009
Qty REF. Description Price Extend
Proposal to purchase the following:
82 FIBERFLEX II CAST ALUMINUM BANNER BRACKET SET WITH 13/16" $85,00 $6,970,00
CANTILEVERED FIBERGLASS RODS, FOR BANNERS UP TO
94"
3/4" STAINLESS STEEL BANDING & BUCKLES INCLUDED
102 stock banner 30"x 60" 2 ink stock banner, Each banner comes with our unique $78.00 $7,956,00
double lined rod pocket and double folded side hems, Solid brass
grommets are placed in all four corners for added durability,
Stock and custom acrylic screen print banner designs are printed
on 1 00% marine acrylic fabric and carry a warranty of (3) THREE
FULL YEARS, Banners must be installed according to instructions
on FibreFlex bracketing system and/or approved bracketing
system,
24 - POLES TO BE DOUBLE BANNERS (48 OF THE 102)
ALTERNATE THE FOLLOWING DOUBLE BANNERS
12- OF EACH
982518 -GREEN HAPPY HOLIDAYS BANNER WITH WREATH
052553- RED POINSETTIA BANNER
54 BANNERS TO ALTERNATE ON THE REMAINING SELECT
CITY POLES-
27- GREEN SEASONS GREETINGS BANNER WITH TREE
(922592)
27- RED HAPPY HOLIDAYS WREATHS BANNER (002543)
Less 10% discount ($1,493
Subtotal $13,433.40
1 FREIGHT ON BANNER & HARDWARE $550,00 $550,00
INSTALLATION. REMOVAL. AND STORAGE OF HOLIDAY BANNERS.
82 Set-up 1 Time set-up for new bracket Hardware, $10.00 $820.00
140 INST ALUREMOV A INSTALLATION ONLY OF CUSTOMER OWNED HOLIDAY BANNERS. $30.00 $4,200.00
L
INCLUDES THE 38 BANNERS THAT GO ON OCOEE CROWN POINT
PARK WAY JUST OFF OF OCOEE APOPKA RD (437)
38 STORAGE ANNUAL STORAGE OF CUSTOMER OWNED BANNERS FROM 07-08 $15,00 $570,00
SEASON TO THE 2009-2010
QtV REF. Description Price Extend
I
TAX
TOTt L $19,57 PAD
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CLARK SALES DISPLAY, INC.
POST OFFICE BOX 1007
TAVARES, FLORIDA 32778
1-800-962-7937/352-343-5899/ FAX: 352-343-0194
WWW.CLARKSCHRISTMAS.COM
Stephen C, Krug P.E.
OCOEE, CITY OF
301 Maguire Rd
OCOEE, FL 34761-2258
Phone: 407-905-3170 uestions? call Lee C. Clark
407-905-3176 (fax) Quote Expires on: 11/7/2009
Date 10/28/2009 Quote Number: 090283 Ocoee Lease 09
I
Q REF.
1 3 YEAR
1 SS 414
17 POLE MOUNT
9 POLE MOUNT
CANCEL
PROPOSAL
SALES - LEASE - INSTALLATION
JOB NAME I LOCATION
Tree to go at open lot next to City Hall
144 N Bluford Ave
Ocoee, FL
Descri tion Price Extend
THE LEASE, INSTALLATION, REMOVAL, AND STORAGE OF $0,00 $0,00
THE FOLLOWING HOLIDAY DECORATIONS: THREE YEAR
LEASE 2009, 2010, AND 2011.
The following tree will be placed in the open lot next to the City
Hall,
25' SELF STANDING TREE DONE IN TWO TONE NATURAL $4,150,00 $4,150,00
BRANCH GARLAND AND COMPLETELY DECORATED WITH
THE FOLLOWING:
45 - 12" RED & GOLD PREMIER BOWS (PREMIIER BOW
CONSTRUCTION MADE OF HEAVY DUTY OUTDOOR FABRIC
WITH AN INTERNAL WIRE MESH STRUCTURE TO HOLD SHAP
AND FORM)
200-250 OUTDOOR METTALlC BALLS & ORNAMENTATION
SIZED FROM 4" - 9"
TREE TOPPER WILL CONSIST OF A 3' NATIVITY STAR.
TREE WILL BE COMPLETED WITH OVER 600 C7 -12 VOLT
MULTI COLORED LED LIGHTS, EVERY FIFTH LIGHT WILL
INDEPENDTL Y CHANGE COLOR. (TOTAL POWER DRAW IS
LESS THAN 2 AMPS)
LARGER POLES ON BLUFORD,
LIGHT POLES ON BLUFORD AVE TO BE DECORATED WITH A $160,00 $2,720.00
COMBINATION OF 7' TO 8' HOLIDAY DISPLAYS, WHICH CAN
INCLUDE, STOCKINGS, SOLDIERS, 4'-5' WREATHS, CANDLES, AND A
VARIETY OF TREES.
SMALLER LAMP POLES ON MCKEY.
SMALLER LAMP POLES TO BE DECORATED WITH A COMBINATION $150.00 $1,350,00
OF 4' TO 6' HOLIDAY DISPLAYS, WHICH CAN INCLUDE,
STOCKINGS,4'-5' WREATHS, CANDLES, AND A VARIETY OF TREES.
CANCELLATION CLAUSE: THIS CONTRACT MAY BE CANCELLED BY
EITHER PARTY UPON A 30 DAY WRITTEN NOTICE. WRITTEN NOTICE
MUST BE DONE PRIOR TO SEPT. 1 OF ANY YEAR.
$0.00
$0,00
7itte:
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TOTAL ANNUAL LASE $8,220,00
A MA' A ARANTE- A
ALL WORK TO BE COMPLETED IN A PROFESSIONAL
MANNER ACCORDING TO STANDARD PRACTICES. ANY
AL TERA TION OR DEVIATION FROM ABOVE
SPECIFICATION INVOLVING EXTRA COSTS WILL BE
EXECUTED ONL Y UPON WRITTEN ORDERS. AND WILL
BECOME AN EXTRA CHARGE OVER AND ABOVE THE
ESTIMA TE. ALL AGREEMENTS CONTINGENT UPON
STRIKES. ACCIDENTS OR DELA YS BEYOND OUR
CONTROL. OWNER TO CARRY FIRE. TORNADO AND
OTHER NECESSARY INSURANCE. OUR WORKES ARE
FULL Y COVERED BY WORKER'S COMPENSA TION
INSURANCE.
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