HomeMy WebLinkAboutItem #07 Approval to Amend the Lift Station 7 and SR 50 Force Main Relocation Project Inspection Contract with DRMP, Inc. to Extend the Period of Service By and Additional 200 Hours
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O~O~P,
AGENDA ITEM COVER SHEET
Meeting Date: November 17, 2009
Item #1
Contact Name:
Contact Number:
AI Butler
407 -905-3100, ext. 1543
Reviewed By:
Department Director:
City Manager:
Subject: Amend the Lift Station 7 and SR 50 Force Main Relocation project inspection contract
with DRMP, Inc., to extend the period of service by an additional 200 hours, resulting in an
additional fee of $12,400.00 - District 2, Commissioner Wilsen, and District 3, Commissioner
Johnson.
Background Summary:
The City of Ocoee awarded the inspection services work associated with the reconstruction and
relocation of Lift Station No. 7 and the SR 50 force main to the firm of Dyer, Riddle, Miller, and
Precourt, inc. (DRMP). Full-time inspection services were a necessary part of the project due to
the complexity of the work and the need for absolute quality control. City staff were not available
for the inspection work due to the number of projects underway. The inspection services task work
order was issued under the terms of the City's continuing contract for engineering services with
DRMP and was established as a maximum not-to-exceed fee of $91,280.00 based on an
anticipated number of hours.
The construction phase of the project during which DRMP is to provide inspection services is
nearing completion. Due to changes to the scope of the project, the construction phase has
extended longer than expected and additional inspection hours are required to complete the work.
In response to the City's request for the period of inspection to be expanded, DRMP has provided
a supplemental proposal in the amount of $12,400.00 for 200 additional hours of work.
Issue:
The Engineering and Utilities Departments propose that the City Commission approve the price
proposal of November 6, 2009, and award the supplemental inspection services work to DRMP
under the terms of the existing continuing contract and the project proposal.
Recommendations
The Engineering and Utilities Departments recommend that the City Commission approve the
supplemental scope of work, authorize the use of $12,400.00 in capital budget funds previously
allocated for the project (City Job No. 14103), and direct the Finance Department to increase the
amount of Purchase Order No. 1419587 by $12,400.00.
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Attachments:
Task work order supplemental price proposal from DRMP.
Financial Impact:
The allocated project budget has remaining funds of approximately $100,000. The $12,400.00
funding for the related purchase order increase will be financed by a portion of that allocation.
Type of Item: (please marl< with an "x')
_ Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
~ Commission Approval
Discussion & Direction
For Clerl<'s DeDt Use:
_ Consent Agenda
_ Public Hearing
_ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
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N/A
N/A
N/A
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Dyer, Riddle, Mills
& Precourt, Inc.
Prlnclpals
WayM O. ChaUfoux
Donaldson K. Barten, Jr.
Luc:iuI J. CuaMw1. Jr.
Jon S. Meadows
Lawrllnce L. Smith. Jr.
WlUlam T. Stone
941 .... Balc1w1n La..
Orlando, FlorIda 32814
Plio..: 407.891.0584
Fax:407.896A136
Boca Raton, Rorida
BuforlI. Georgia
Chartolla. North Carolina
Chipley, RorIda
CoIumbla. South CarcIlna
OeLend. Ronda
Fl. Uyets. RorIda
Gain.vill.. Rorfda
JadcsonviU.. Rortda
Lakeland. Rorida
Peneme City Beach, RorIda
Pensacola. Rorida
Tlllahassee. Rortda
Tampa, Rorida
1.800.375.3787
_.dlmp.com
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November 6, 2009
DRMP Job # 04-0344.011
AI Butler, AICP, C.I.P. Manager
Engineering Department
City of Ocoee
150 North Lakeshore Drive
Ocoee, Florida 34761
Subject:
Requisition No. ENOO0139
Dear Mr. Butler:
As per your request DRMP has prepared a change order to the City's original authorization for CEI
Services on the LS #7 and Forcemain Replacement Project due to additional work authorized for the
contractor by the city.
This specifically is a result of work for inspection of the completed wiring of the lift station; re-
videoing a portion of sanitary gravity line; coordination with Progress Energy, Electrician and City;
review of as-builts; start-up; and some minor punch list items.
It is estimated that the additional services will be for 200 hours at $62.00 per/hour for a not-to-exceed
amount of $12,400.00.
I appreciate your attention to this and your authorization for DRMP to proceed.
Sincerely,
Dyer, Riddle, Mills & Precourt, Ine.
V. ene Williford, m.
Vice President
CC: Robby Moon
File
\\Orl_ clustetO I \profit-center-marlceting\LDV\ORLANDO\2009\04-0344.0 II City of Ocoec Uft Station 7 Change
Order\11.S.2009 _ Butler.doc