HomeMy WebLinkAboutItem #08 Approval of Purchase of Outdoor Movie Screen for the Movie in the Park Program
AGENDA ITEM COVER SHEET
Meeting Date: December 1, 2009
Item # )?
Contact Name:
Contact Number:
Jeffrey Hayes
407 -905-3180
Reviewed By:
Department Director:
City Manager:
Subject: Purchase of Outdoor Movie Screen for the Movie in the Park Program.
Background Summary:
The City staff is requesting that the Honorable Mayor and City Commission authorize the purchase of a 20' x
11' inflatable movie screen from Open Air Cinema, in the amount of $6,330.25. The new screen is being
requested in order to upgrade from the current screen which is 13' x 6', and is intended to enhance the viewing
enjoyment of spectators attending the Movie in the Park program. Funds are available in a grant that the Parks
and Recreation Department received from the Hartle M. Bowness Charitable Trust Fund.
Issue:
Should the Honorable Mayor and City Commission authorize City staff to purchase of a 20' x 11' inflatable
movie screen from Open Air Cinema in the amount of $6,330.25?
Recommendations
Staff recommends that the Honorable Mayor and City Commission authorize City staff to purchase of a 20' x 11'
inflatable movie screen from Open Air Cinema in the amount of $6,330.25.
Attachments:
Open Air Cinema Proposal
Financial Impact:
Funds are available in a grant from the Hartle M. Bowness Charitable Trust Fund.
Type of Item: (please mark with an "x')
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
Commission Approval
Discussion & Direction
For Clerk's Deot Use:
Consent Agenda
Public Hearing
_____ Regular Agenda
Original Document/Contract Attached for Execution by City Clerk
== Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
01/111
N/A
N/A
Reviewed by 0
N/A
2
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~EMA
1402 West 400 South, Orem, UT 84058 Phone: (801) 802-8202 Fax: (801) 796-6806
(This is Not an Order)
Request for Quotation
Quote Date: November 3, 2009
T M B'I
0: ac n ev
Item # Quantity Description Unit Cost
ES-20 1 Open Air ELITE 20X11 SCREEN ONL Y(GSA PRICING) $5,980.25
Screen:
- 20'x11'projection surface with 0.9 Screen Gain.
(White vinyl front, black back, front only, theatrical grade)
- 27'x21.5' inflatable frame. Hands free inflation.
(Heavy duty 18 oz 1400 Denier PVC vinyl weft with tear resistant
substrate; NFPA 701 compliant; Double stitching with reinforcements at
pressure points)
- Bungee screen connectors
- (1) Protective cover with handles for screen.
- (2) Air blowers (one for backup)
- (1) Screen repair kit
- (8) high tension ropes/tethers
- (4) 3.5' steel anchor stakes
- (1) Steel sledge hammer
-
Subtotal $5,980.25
SHP Shipping and Handling $350.00
- Delivery time is 3 - 6 weeks from time of order
Tax Sales Tax NA
Total $6,330.25
Quoted by: Brandon Purdie Phone: (866) 802-8202 ext. 216
Fax: (801) 796-6806 Email: brandonp@openaircinema.us
*Quote expires 1 month from quote date
This quote is for a complete outdoor cinema system with all components
necessary to produce outdoor cinema events.
The system includes an inflatable movie screen with a projection surface
measuring 20 ft. wide and 11 ft. tall. The inflatable frame measures 27 ft. wide
and 21.5 ft. tall and weighs 251 Ibs with the projection surface attached. The
inflatable frame has 8 anchoring points to connect to steel stakes. The inflatable
screen is capable of withstanding winds up to 25 mph. When tied down properly
the screen inflates with no hands needed. The inflatable is completely portable
and does not require any structure permits to operate. The inflatable frame is
made from a heavy-duty 18 oz PVC material which is extremely durable and tear
resistant. A blower that provides constant air pressure is included in the
package.
FnSTLnnE
PRODUCTIONS.INC
Estimate
Date Estimate #
EQUIPMENT. SUPPORT. PROFESSIONAL EVENTS
2ID Wilt LIUIIIIftI Annal Dmlr. CO 10m (3D31771-0045
6/3/2009
69
Name I Address
Ship To
Mac Briley
Parks Supervisor
City of Ocoee
Mac Briley
Parks Supervisor
City ofOcoee
Terms Rep Project
Purchase order DL
Item Description Qty Rate Total
Resale Complete Jr. Screen system with 10' x 18' image and 17' I 9,795.00 9,795.00
x 25' inflatable frame
Discount Discount per Doug Lane (Special discount) -8.50% -832.58
Notes:
Includes:
Screen and frame
All rigging hardware and screw augers
GFCI electrical cable 50'
1.5 horse blower
patch kit
40 x 40 tarp
Roto molded plastic road case
Instructions
2 year warranty
1 year customer support 24/7
A V assistance anytime
Features:
7.5 oz fabric that is FR with certificate
Banner Velcro around the franle (4)
Has everything included, no Home Depot trips
180 sqft screen at ] 6:9 fonnat
Comes with plastic tub
Fee does not include shipping. Please provide the exact
address of your dock. Estimate shipping is $ 450.00+
Out-of-state sale, exempt from sales tax 0.00% 0.00
Total $8,962.42
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