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Home My WebLink AboutItem #06 Approval of Groundtek Mowing Contract Closeout center of Good Lt lJ.. ~ ~,O~ AGENDA ITEM COVER SHEET Meeting Date: January 5, 2010 Item # (0 Contact Name: Contact Number: Stephen C. Krug 6002 Reviewed By: Department Director: City Manager: Subject: Groundtek Mowing Contract Close Out. Background Summary: The 2009/2010 budget eliminated the contract mowing of City properties and right of way in order to obtain a substantial savings by having these tasks accomplished by City forces. During the month of October, 2009, Groundtek performed two additional cuts on the contract during the transition period for the City forces to take over the mowing program. This item is to approve the final payment of $25,755.00 for the transition period mowing and will close out the contract with Groundtek. Issue: Final close out of Groundtek mowing contract for transition period work. Recommendations Recommend the City Commission approve the final payment to Groundtek in the amount of $25,755.00 for the October, 2009 transition period mowing in order to close out this contract. Attachments: Purchase Order Requisition Financial Impact: The $25,755.00 is adequately funded in the Public Works budget for Contractual Services. Type of Item: (please mark with an "x'J Public Hearing Ordinance First Reading Ordinance Second Reading Resolution x Commission Approval Discussion & Direction For Clerk's DeDt Use: Consent Agenda _ Public Hearing _ Regular Agenda Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) (/LM ~u' N/A N/A N/A .. LANDSCAPE PROPERTIES to Ground Tek 08-09 i.~1!.tlon In Loeatlon ResnonslbIe Dept Operation Per Cut Cost Annual Contractol': 4 Pond I Public Works Mowing S86.50 I 557.00 GroundTek 5 Pond 2 Public Works Mowing S86.50 I 557.00 GroundTek 6 Pond 4 Public Works Mowing S86.50 I 557.00 GroundTek 8 Pond 5 Public Works Mowin~ S86.50 1.557.00 GroundTek 9 Pond 6 Public Works Mowing S86.50 1.557.00 GroundTek 10 Pond 7 and area between pond & lake, area Public Works Mowing S86.50 1,557.00 GroundTek between nond and homes II Pond 8 Public Works Mowing S86.50 I 557.00 GroundTek 12 Pond 9 Public Works Mowing S86.50 I 557.00 GroundTek 13 Pond 10 Public Works Mowing S86.50 I 557.00 GroundTek 14 Pond II Public Works Mowing S86.50 I 557.00 GroundTek 15 Pond 12 Public Works Mowing S86.50 I 557.00 GroundTek 16 Pond 13 Public Works Mowing S86.50 I 557.00 GroundTek 17 Pond 14 Public Works Mowing S86.50 I 557.00 GroundTek 18 Pond 15 Public Works Mowing S86.50 I 557.00 GroundTek 19 Pond 16 Public Works Mowing S86.50 I 557.00 GroundTek 20 Pond 17 Public Works Mowing S86.50 I 557.00 GroundTek 21 Pond 18 Public Works Mowin~ S86.50 I 557.00 GroundTek 22 Pond 19 Public Works Mowing S86.50 I 557.00 GroundTek 23 Pond 20 Public Works Mowing S86.50 1 557.00 GroundTek 24 Pond 21 Public Works Mowing S86.50 I 557.00 GroundTek 25 Pond 22 Public Works Mowing S86.50 1 557.00 GroundTek 26 Pond 23 Public Works Mowing S86.50 I 557.00 GroundTek 27 Pond 24 Public Works Mowing S86.50 I 557.00 GroundTek 28 Pond 25 Public Works Mowing S86.50 I 557.00 GroundTek 29 Pond 26 Public Works Mowing S86.50 1557.00 GroundTek 30 Pond 27 Public Works Mowing S86.50 1,557.00 GroundTek 31 Pond 28 Public Works Mowing S86.50 1,557.00 GroundTek 32 Pond 29 Public Works Mowing S86.50 1,557.00 GroundTek 33 Pond 30 Public Works Mowing S86.50 1 557.00 GroundTek 34 Pond 31 Public Works Mowing S86.50 I 557.00 GroundTek 35 Pond 32 Public Works Mowing S86.50 1 557.00 GroundTek 35A Pond 33 (Bluford/Old Winter Garden Rd.) Public Works Mowing S86.50 1 557.00 GroundTek 358 Pond 34 (Bluford & Ocoee Commerce Public Works Mowing S86.50 1,557.00 GroundTek Pkwv) 36 Pond 35 Public Works Mowing S86.50 I 557.00 GroundTek 37 Pond 36 Public Works Mowin~ S86.50 I 557.00 GroundTek 38 Pond 37 Public Works Mowing S86.50 I 557.00 GroundTek 39 Pond 38 Public Works Mowing S86.50 I 557.00 GroundTek 40 Pond 39 Public Works Mowing S86.50 1,557.00 GroundTek 41 Pond 40 Public Works Mowing S86.50 1 557.00 GroundTek 42 Pond 41 Public Works Mowing S86.50 I 557.00 GroundTek 43 Pond 42 Public Works Mowing S86.50 1 557.00 GroundTek 44 Pond 43 Public Works Mowing S86.50 I 557.00 GroundTek 45 Pond 44 Public Works Mowing S86.50 1 557.00 GroundTek 46 Pond 45 Public Works Mowin~ S115.00 2 070.00 GroundTek 47 Pond 46 Public Works Mowing S86.50 1 557.00 GroundTek 48 Pond 47 Public Works Mowing S86.50 I 557.00 GroundTek 49 Pond 48 (Fire Station 2) Public Works Mowing SO.OO 0.00 N/A 50 Pond 49 Public Works Mowing S86.50 I 557.00 GroundTek 51 Pond 50 Public Works Mowi",p, S86.50 I 557.00 OroundTek 52 Pond 51 (Citv Hall) Public Works Mowing SO.OO 0.00 N/A 53 Pond 52 Public Works Mowing S86.50 I 557.00 OroundTek 54 Pond 53A Public Works Mowing S86.50 I 557.00 GroundTek 55 Pond 53B Public Works Mowing S86.50 I 557.00 GroundTek 56 Pond 54 (South Water Treatment Plant) Public Works Mowing S86.50 I 557.00 OroundTek 57 Pond 56 Public Works Mowing S86.50 I 557.00 GroundTek 58 Pond 57 Public Works Mowin~ S86.50 1 557.00 OroundTek 59 Pond 58 Public Works Mowing S86.50 1 557.00 GroundTek 60 Pond 59 Public Works Mowing S86.50 I 557.00 GroundTek Page 1 of2 ;' .. LANDSCAPE PROPERTIES to Ground Tek 08-09 . LoCltlon ID Location Responsible Dept Operation Per Cut Cost Annual Contractor. 61 Pond 60 Public Works Mowin!!: $86.50 I 557.00 GroundTek 62 Pond 61 Public Works Mowin!!: $86.50 I 557.00 GroundTek 63 Pond 62 Public Works Mowin!!: $86.50 I 557.00 GroundTek 64 Pond 63 Public Works Mowin!!: $86.50 I 557.00 GroundTek 65 Pond 64 Thomebrooke) Public Works Mowin!!: $86.50 I 557.00 GroundTek 66 Pond 65 Central Park) Public Works Mowin!!: $86.50 I 557.00 GroundTek 67 Pond 66 Central Park) Public Works Mowin!!: $86.50 I 557.00 GroundTek 68 FOOT I-SR 438 @ Silver Star & Roddy Public Works Mowing $86.50 1,557.00 GroundTek Red Rd. 69 FDOT 2-SR 438 @ Silver Star & Roddy Public Works Mowing $86.50 1,557.00 GroundTek Red Rd. 70 FOOT 3-SR 438 @ Johio Shores & Silver Public Works Mowing $86.50 1,557.00 GroundTek Star Rd. 71 Lot.20I N. Bluford Public Works Mowin!!: $86.50 1 557.00 GroundTek 72 Lot-2 E. McKev Public Works MowinlZ $86.50 1 557.00 GroundTek 73 Lots-20&28 E. McKev Public Works MowinlZ $86.50 I 557.00 GroundTek 74 Lot-13I N. Cumberland Public Works Mowin!!: $86.50 I 557.00 GroundTek 75 Public Works Complex at 301 Ma!!:uire Public Works Mowing $1 488.00 26 784.00 GroundTek 76 Lake Lily Drain Well on Old Winter Garde ~ublic Works Mowing $86.50 1,557.00 GroundTek Road 77 Pond 67 Center Street Public Works Mowin!!: $86.50 I 557.00 GroundTek 78 Pond 68 Ocoee Crown Point Pkwv Public Works Mowin!!: $115.00 2 070.00 GroundTek 79 Woman's Club Parks Mowing $132.00 2 376.00 GroundTek 83 Little League Field Parking Lot Parks Mowin!!: $167.00 3 006.00 GroundTek 84 Forest Oaks Water Plant Public Utilities Mowin!!: $795.00 14310.00 GroundTek 85 Wastewater Treatment Plant Public Utilities Mowin!!: $795.00 14310.00 GroundTek 86 Jamela Water Treatment Plant Public Utilities Mowin!!: $795.00 14310.00 GroundTek 87 South Water Plant- Ma!!:uire Road Public Utilities Mowing $795.00 14310.00 GroundTek 88 Lot-40I Kissimmee Avenue Public Utilities Mowin!!: $86.50 I 557.00 GroundTek 89 Lot-Old Wastewater Plant on Sleepy Public Utilities Mowing $86.50 1,557.00 GroundTek Harbour 90 Spray Field on Montgomery Avenue Public Utilities Mowin!!: $86.50 I 557.00 GroundTek 91 Reclaim Water Plant- 932 Maguire Road Public Utilities N/A $0.00 0.00 N/A 92 Ponds @ Wastewater Plant on Benn Left 0 Public Utilities Mowing $132.00 2,376.00 GroundTek Entrance 93 Areas outside wastewater plant Public Utilities Mowing $86.50 1 557.00 GroundTek 94 Rib Site (2 ponds) at Golf Course Public Utilities Mowing $ I 32.00 2376.00 GroundTek 95 Utility Easements (various locations) Public Utilities Mowing $535.00 9,630.00 GroundTek approximately 2.75 acres total (10' x 112.000') on an as-needed ba~is 96 Pump Station at 2687 S. Ma!!:uire Road Public Utilities Mowing $139.00 2 502.00 GroundTek ,New I"once :>lBuon \:>lBle ,.arm on ucoee $255.00 4,590.00 97 Commerce) Police Department Mowing GroundTek $12,877.50 231,795.00 Page 2 of 2 City Manager Robert Frank Commissioners Gary Hood, District 1 Rosemary Wilsen, District 2 Rusty Johnson, District 3 Joel F. Keller. District 4 Mayor S. Scott Vandergrift October 6, 2009 George L. Bori, President Groundtek of Central Florida, Inc. 862 Maguire Road Ocoee, FL, 34761 Re: Agreement for City-Wide Right-Of-Way Mowing Agreement for General Mowing & Landscaping Term Contract Termination For Convenience - Thirty (30) Day Notice VIA CERTIFIED MAIL 7006-2150-0001-3973-3801 Mr. Bori: The City has enjoyed a multi-year relationship with your company involving the mowing of City property, however the City Commission authorized utilizing in-house crews to accomplish the mowing with the approval of the 2009-20 I 0 Budget. This is your formal written notice that the City is exercising its right to terminate the above referenced agreements for convenience effective December I, 2009. The work covered by the agreements will be accomplished by the Public Works Team beginning December 1,2009. I appreciate your service and look forward to a smooth transition in the closeout of your contracts. Please feel free to contact me if you have any questions or need additional information. Sincerely, Stephen C. Krug, P.E. Public Works Director City of Ocoee cc: Robert Frank, City Manager, City of Ocoee Jamie Croteau, Assistant City Manager, City ofOcoee City ofOcoee Public Works. 301 Maguire Road. Ocoee, Florida 34761 phone: (407) 905-3170 . fax: (407) 905-3176 . www.ocoee.org 12/28/09 09:26:58 rq160-1s REQUISITION DETAIL FOR PW002911 Page skrug 1 Initiator: Joy Doyno Created: 10/19/09 Last Action: Joy Doyno On: 11/09/09 Fiscal Yr:2010 Status: Hold Possession Of: Stephen Krug Req. Total: 25,755.00 Message: LINE DESCRIPTION QTY UNIT PRICE EXTENDED VENDOR/GL# ------------------------------------------------------------------------------------------------------------------------------------ 1 Mowing & landscaping city wide 2.00 ea 1,283.3400 2,566.68 995:GROUNDTEK OF CENTRAL FLORI GL: 001-541-10-3400 2 Mowing & landscaping retention 2.00 ea 3,490.0000 6,980.00 995:GROUNDTEK OF CENTRAL FLORI GL: 103-538-20-3400 3 ponds city wide. 4 Mowing & landscaping city wide 2.00 ea 305.0000 610.00 995:GROUNDTEK OF CENTRAL FLORI GL: 401-535-10-3400 5 Mowing & 1anscaping city wide. 2.00 ea 1,377.9900 2,755.98 995:GROUNDTEK OF CENTRAL FLORI GL: 401-533-00-3400 6 Mowing & landscaping city wide 2.00 ea 155.0000 310.00 995:GROUNDTEK OF CENTRAL FLORI GL: 401-533-10-3400 7 Mowing & landscaping city wide 2.00 ea 743.3400 1,486.68 995:GROUNDTEK OF CENTRAL FLORI GL: 401-535-00-3400 8 Addi tiona1 cut 2.00 ea 2,159.1600 4,318.32 995:GROUNDTEK OF CENTRAL FLORI GL: 001-541-10-3400 9 additional cut 2.00 ea 2,276.0000 4,552.00 995:GROUNDTEK OF CENTRAL FLORI GL: 103-538-20-3400 10 addi tiona1 cuts 2.00 ea 222.0000 444.00 995:GROUNDTEK OF CENTRAL FLORI GL: 401-535-10-3400 11 addi tiona1 cuts 2.00 ea 212.0100 424.02 995:GROUNDTEK OF CENTRAL FLORI GL: 401-535-00-3400 12 additional cut 2.00 ea 112.5000 225.00 995:GROUNDTEK OF CENTRAL FLORI GL: 401-533-10-3400 13 addi tiona1 cut 2.00 ea 541.1600 1,082.32 995:GROUNDTEK OF CENTRAL FLORI GL: 401-533-00-3400 -------------- 25,755.00 DATE/ FROM NOTES ------------------------------------------------------------------------------------------------------------------------------------ 10/19/09 j doyno This is for 2 cuts in Oct. and 1 in Nov. until we take over. DATE HISTORY ------------------------------------------------------------------------------------------------------------------------------------ 10/19/09 10/19/09 10/19/09 10/19/09 10/22/09 11/03/09 11/09/09 11/09/09 9:27 am Created By: Joy Doyno 10:08 am Released For Approval: Joy Doyno 2:40 pm Approved By: Stephen Krug 5:45 pm Returned To PUBLIC WORKS By Pam Brosonski 7:47 am Returned To Joy Doyno By Stephen Krug 10:43 am Released For Approval: Joy Doyno 4:04 pm Returned To Joy Doyno By Stephen Krug 4:45 pm Released For Approval: Joy Doyno