HomeMy WebLinkAboutItem #04 Approval of Change Order No. 3 for the Lift Station 7 and Force Main Reloaction Project
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AGENDA ITEM COVER SHEET
Meeting Date: January 19, 2010
Item # tI
Contact Name:
Contact Number:
AI Butler
407 -905-3100, ext. 1543
Reviewed By:
Department Director:
City Manager:
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Subject: Approval of and authorization for the Mayor to execute Change Order No. 3 for the Lift Station
7 and Force Main Relocation Project in the amount of $34,583.32 in order to closeout the project.
(Districts 2 and 3, Commissioners Wilsen and Johnson)
Background Summary:
The new Lift Station No. 7 and the new 16-inch force main connecting that facility to the force main on
Clarke Road have been put into service and the related construction project has concluded. As with any
construction contract that includes unit pricing and estimated quantities, the actually installed quantities
need to be reconciled with the contract. The proposed change order will revise contract item quantities
up and down in order to match the actual number of installed units.
Issue:
The Engineering Department has proposed a change order to reconcile the installed and contract
quantities for several bid items.
Recommendations
The Engineering and Utilities Departments recommend that the City Commission approve the proposed
Change Order No.3, authorize the Mayor and City Clerk to execute the required legal documents, and
direct the Finance Department to make the related changes to the purchase order.
Attachments:
Proposed Change Order NO.3.
Financial Impact:
The funds required for this change order are included in the project budget.
Type of Item: (please mark with an "x'J
_ Public Hearing
Ordinance First Reading
- Ordinance Second Reading
Resolution
X Commission Approval
Discussion & Direction
For Clerk's Deot Use:
Consent Agenda
_ Public Hearing
_ Regular Agenda
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~ Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by
N/A
N/A
N/A
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Center of Good L .
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CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
CITY OF OCOEE
CHANGE ORDER NO.3
LIFT STATION NO.7 AND FORCE MAIN RELOCATION
DATE: January 8, 2010
CONTRACTOR: GWP Construction, Inc., Ocala, FL
NOTICE TO PROCEED DATE: October 15, 2008
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $1.012.040.80
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER $1.235.511.68
Net Increase (Decrease) Resulting from this CHANGE ORDER $34.583.32
The current CONTRACT PRICE including this CHANGE ORDER $1.270.095.00
Original CONTRACT COMPLETION DATE: Julv 22. 2009
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS
November 22. 2009
Net Increase Resulting from this CHANGE ORDER
o days
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER
November 22. 2009
Lift Station 7 & Force Main Relocation, Change Order #2
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CHANGES ORDERED:
I. REQUIRED CHANGES
As with most unit price utility construction contracts, it is necessary to have a closeout change
order to reconcile the difference between bid quantities, which are estimates, and the quantities
that are actually installed during the project. This change order reconciles the differences in
quantities and adds one new item required to complete construction of Lift Station 7.
II. JUSTIFICATION
City staff, our on-site inspector supplied by DRMP under contract to the City, and the
construction contractor GWMP Construction have jointly reached an agreement as to the final
installed quantities for all materials represented in the original bid or in the two subsequent
change orders. This third change order will modify the contract to adjust quantities to reflect the
actual number of units installed during construction. In addition, the change order adds costs to
the contract related to construction of a concrete block wall for mounting electrical control
panels and for upsizing those panels to reflect the higher output of the onsite generator.
III. NARRATIVE OF NEGOTIATIONS
The change order is based on mutual agreement by the parties and actual contractor costs. The
Engineering and Utilities departments were involved in the negotiations regarding installed
quantities. The Utilities Department alone negotiated the price of the added item.
IV. PAYMENT
The following bid items are hereby added to the contract in the quantities shown.
Item
No. Description Ouantitv Unit U nit Price Price
5 Erosion & Sedimentation Control 14% Lumo $11,370.00 $1,621.80
6 16" DR-18 PVC Force Main, Restrained Joints (454) Ln.Ft. $55.65 ($25,265.10)
7 16" DR-18 PVC Force Main, Push-on Joints 94 Ln.Ft. $39.70 $3,731.80
9 10" DR-18 PVC Force Main, Restrained Joints 26 Ln. Ft. $73.00 $1,898.00
II 4" DR-18 PVC, Restrained Joints I Ln.Ft. $30.00 $30.00
12 16" MJ Plug Valve 2 Each $6,035.00 $12,070.00
13 10" MJ Plug Valve 3 Each $2,575.00 $7,725.00
17 18" Plug Valve (I) Each $825.00 ($825.00)
18 16" Plug Valve (I) Each $635.00 ($635.00)
22 4" Plug Valve (I) Each $130.00 ($ 130.00)
23 2" Plug Valve (1) Each $45.30 ($45.30)
26 16" 22.5-degree Bend (I) Each $1,485.00 ($1,485.00)
27 16" 11.25-degree Bend (3) Each $1,500.00 ($4,500.00)
30 4" 45-degreee Bend 3 Each $240.00 $720.00
31 18"x 16" Reducer 1 Each $2,700.00 $2,700.00
32 l6"xlO" Reducer 2 Each $1,240.00 $2,480.00
33 l6"x8" Reducer (I) Each $1,125.00 ($1,125.00)
36 l6"x 16"x 16" Wye 2 Each $3,725.00 $7,450.00
Lift Station 7 & Force Main Relocation, Change Order #2
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Item
No. Description Quantitv Unit Unit Price Price
37 l6"xI6"xlO" Wve I Each $5,210.00 $5,210.00
43 4' Diameter Concrete Doghouse Fiberglass-lined I Each $6,220.00 $6,220.00
Manhole, 8'-10' Cut
57 Asohalt Pavement Restoration 16 Sq. Yd. $40.25 $644.00
58 Concrete Pavement Restoration (14) Sq. Yd. $51.75 ($724.50)
59 IngresslEgress Improvements to Richmond Ave. 320 Sq. Yd. $6.25 $2,000.00
60 Sidewalk Restoration 236 Sq. Yd. $55.05 $13,008.32
61 Remove and Replace Unsuitable Fill -1,000 Cu. Yd. $10.55 ($10,550.00)
C03 Provide, Place, and Comoact Clean Fill 48 Cu. Yd. $8.95 $429.60
C04 21" Gravity Main (6) Ln. Ft. $87.60 ($525.60)
C09 8" Concrete Pavement (65.94) Sq. Yd. $75.85 ($5,001.89)
CO 10 Furnish & InstaIl Bahia Sod (1 I) Sq. Yd. $1.95 ($20.81 )
COl5 Build Concrete Block Wall on Generator Pad and 1 Lump $17,478.00 $17,478.00
Upgrade Electrical Panel Sum
TOTAL $34,583.32
V. APPROV AL AND CHANGE AUTHORIZA nON
This proposed change to the Contract is to be approved by the City of Ocoee Commission. The
aforementioned changes, and work affected thereby, are subject to all provisions of the original
contract not specifically changed by this Change Order. It is expressly understood and agreed
that the approval of the Change Order shall have no effect on the original contract other than
matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in Contract Price and Time shown hereon constitute full and complete compensation
and satisfaction for all costs and modifications of performance time incurred by the
CONTRACTOR as a result of this Change Order. No other claim for increased costs of
performance or modifications oftime will be granted by the OWNER for the Work covered by
this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost
or time against the OWNER arising from or relating to the matters or Work set forth or
contemplated by this Change Order.
RECOMMENDED BY:
ACCEPTED BY:
CITY OF OCOEE, FLORIDA
BY:/~
Signature
Date: J;nu~ I ~ Z()/O
Title: C 1 P m~n0'9er
GWP CONSTRUCTION, INC.
By:
Signature
Date:
Title:
Lift Station 7 & Force Main Relocation, Change Order #2
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APPROVED BY:
CITY OF OCOEE. FLORIDA
Owner
By:
Date
Attest:
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE, APPROVED AS TO FORM
AND LEGALITY THIS DAY OF
,2010.
APPROVED BY THE CITY OF OCOEE
COMMISSION IN A MEETING HELD ON
,2010 UNDER
By:
AGENDA ITEM NO.
City Attorney
END OF CHANGE ORDER NO 3
Lift Station 7 & Force Main Relocation, Change Order #2
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