HomeMy WebLinkAboutItem #04 Approval of Change Order No. 1 in the Amount of $2,286.50 to Closeout the Windstone Retrofit and Forest Trail Extension Reclaimed Water Stsyem
AGENDA ITEM COVER SHEET
,~
Subject: Approval of change Order NO.1 in the amount of $2,286.50 to closeout the Windstone Retrofit
and Forest Trail Extension Reclaimed Water System construction contract. (District 4 - Commissioner
Keller)
Meeting Date: February 2, 2010
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Item #
Contact Name:
Contact Number:
AI Butler
407 -905-31 00, ext. 1543
Reviewed By:
Department Director:
City Manager:
Background Summary:
The FY 2009 budget included $344,400 in utility bond funds for the retrofit construction of a reclaimed
water system within the Windstone Subdivision with an extension across Clarcona-Ocoee Road to serve
the Forest Trail Subdivision, which already has a reclaimed water distribution system. The project was
awarded through competitive bidding to Cimarron Construction Co. in the amount of $191,068.50. Work
has been completed and it is now necessary to reconcile the bid and installed quantities for all unit price
items in the project.
Issue:
The Engineering Department has proposed a reconciliation change order to closeout the project, and
requests that the City Commission approve the change order.
Recommendations
The Engineering Department recommends that the City Commission approve the proposed change
order, which is based on City confirmed quantities installed during the project, authorize the Mayor and
City Clerk to accept the proposal, and authorize the required purchase order amendment to raise the
total contract price to $193,355.00 for Job No. 31201 using budgeted funds allocated to the project.
Attachments:
Change Order NO.1
Financial Impact:
The funding for the $2,286.50 change order will be financed by existing project budget.
Type of Item: (please mark with an "x'J
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
~ Commission Approval
Discussion & Direction
For Clerk's Deat Use:
_ Consent Agenda
Public Hearing
_ Regular Agenda
1
~ Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by Utilities Dept.
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N/A
N/A
N/A
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SECTION 00842
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
CITY OF OCOEE
CHANGE ORDER NO.1
WINDSTONE SUBDIVISION RECLAIMED WATER RETROFIT PROJECT
PROJECT NO.: B09-05
DATE: January 19,2010
CONTRACTOR: Cimarron Construction
AGREEMENT DATE: September 23, 2009
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $191.068.50
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER $191,068.50
Net Increase (Decrease) Resulting from this CHANGE ORDER $2.286.50
The current CONTRACT PRICE including this CHANGE ORDER $193.355.00
ORIGINAL CONTRACT TIME: 150 Consecutive Calendar Days from
Notice to Proceed, which was issued on: October 12. 2009
Current CONTRACT TIME adjusted by previous CHANGE ORDERS 150 days
Net Increase Resulting from this CHANGE ORDER 0 days
Current CONTRACT TIME including this CHANGE ORDER 150 days
Windstone Retrofit
00842-1
B09-05
CHANGES ORDERED:
I. GENERAL
This change order is necessary to cover changes in the work to be performed under this Contract.
The GENERAL CONDITION, SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and all
parts of the Project Manual listed in Article 1, Definitions, of the GENERAL CONDITIONS apply to
and govern all work under this change order.
II. REQUIRED CHANGES
This change order is prompted by the need to reconcile bid and installed quantities. The total change
to the contract price is approximately one percent (1 %).
III. JUSTIFICATION
Adjustments to the original estimate for quantities provided in the Bid Form are necessary when field
conditions discovered or imposed during construction result in a minor alteration of the work
compared to the effort described on the plans. Such changes are the result of having to route the
pipeline around underground obstacles, such as storm sewers, modifying the way services are located
for particular customers, more extensive damage to existing improvements during construction, and
other normal occurrences.
IV. NARRATIVE OF NEGOTIATIONS
All unit prices shown are the original bid prices in the contract.
v. PAYMENT
Net Increase Net Increase
Item (Decrease) in Unit of Unit (Decrease) in
No. Descriotion Quantitv Measure Price Price
5 Directional Bore 8" (63) Linear Foot $25.00 ($1,575.00)
Reclaimed Water Main
6 Directional Bore 10" 62 Each $32.00 $1,984.00
Reclaimed Water Main
12 8" 45-deqree Bend 7 Each $350.00 $2,450.00
13 10" 45-dearee Bend (2) Each $500.00 ($1,000.00)
15 8"Wve (1 ) Each $750.00 $540.00
17 8" Tee 1 Each $850.00 $850.00
20 Sinqle, Short RCW Service 2 Each $300.00 $600.00
21 Sinale, Lona RCW Service 5 Each $550.00 $2,750.00
23 Double, Long RCW (4) Each $625.00 ($2,500.00)
Service
25 Remove & Replace 4" (48) Square Yard $30.00 $(1,440.00)
Sidewalk
Windstone Retrofit
00842-2
B09-05
Net Increase Net Increase
Item (Decrease) in Unit of Unit (Decrease) in
No. Description Quantitv Measure Price Price
26 Remove & Replace 6" 8 Square Yard $40.00 $320.00
Sidewalk
27 Remove & Replace (10) Square Yard $30.00 ($300.00)
Asphalt Concrete
28 Sod 359 Sauare Yard $2.50 $897.50
Total Net Increase (Decrease) in Change Order No. 1 $2,286.50
VI. APPRO V AL AND CHANGE AUTHORIZATION
This proposed change to the Contract is to be approved by the Ocoee City Commission.
Aclmowledgements:
The aforementioned change, and work affected thereby, is subject to all provisions of the original
contract not specifically changed by this Change Order; and,
It is expressly understood and agreed that the approval of the Change Order shall have no effect on
the original contract other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in Contract Price and Time shown hereon constitute full and complete compensation and
satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a
result of this Change Order. No other claim for increased costs of performance or modifications of
time will be granted by the OWNER for the Work covered by this Change Order. The
CONTRACTOR hereby waives and releases any further claims for cost or time against the OWNER
arising from or relating to the matters or Work set forth or contemplated by this Change Order.
CITY OF OCOEE, FLORIDA
RECOMMENDED BY:
Signature
By: -is,.. I ~. l~ 2d~ ~
Signatur
Date: O:-"l,.'_c'" 1 i 9 ,:2 010
Title: ff--c S lr~ p <1 +-
By:
Date:
Title:
Windstone Retrofit
00842-3 B09-05
APPROVED BY:
CITY OF OCOEE, FLORIDA
Owner
By:
Attest:
Date
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE, APPROVED AS TO FORM
AND LEGALITY THIS DA Y OF
,20_.
APPROVED BY THE CITY OF OCOEE
COMMISSION IN A MEETING HELD ON
,20_ UNDER
By:
AGENDA ITEM NO.
City Attorney
Windstone Retrofit
END OF SECTION
00842-4
B09-05