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HomeMy WebLinkAbout02-16-10 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida February 16,2010 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS I Presentation of Peace Pole to the City of Ocoee by The New Covenant Church of the Brethren State Legislative Update - Gray-Robinson Legislative Consultants I C. COMMENTS FROM CITIZENSIPUBLIC I D. STAFF REPORTS AND AGENDA REVIEW I E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MA TIERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Regular City Commission Minutes Held on February 2, 2010. (City Clerk Eikenberry) 2. Approval to Expend Forfeiture Funds to Purchase Investigative Subscription. (police Chief Brown) Leads Online is a company that compiles data from second-hand dealers the instant such dealers enter merchandise descriptions and sellers' information into their system. Subscribing law enforcement agencies may search the system to locate pawned stolen property nationwide helping to solve cases and recover property much more quickly than through traditional methods. The police department wishes to expend not more than $6,000 from its Police Forfeiture Fund to purchase a one year subscription. As the service is unique, proprietary, and offered nationwide out of Dallas, Texas and there are no distributorships, the department wishes a waiver from purchasing requirements that may require additional pricing quotes. As this is a first year program, forfeiture funds are being used. Should the Ocoee Police Department wish to continue using it, subsequent years' subscriptions would be funded from the department's budget. 3. Approval to Grant Forfeiture Monies to Central Florida Crime Line. (Police Chief Brown) Central Florida Crime Line assists law enforcement agencies in removing undesirable individuals from the community by providing up to $1000 rewards to anonymous people who provide tips that lead to felony arrests. In the last twelve months, Crime Line received over 11,000 tips which resulted in 957 arrests and recovered over $1,000,000 in property, as well as, over 100 weapons. During that time, it gave out rewards totaling $240,575. Crime Line relies upon donations to exist. The Ocoee Police City Commission Regular February 16,2010 Department benefits from tips passed along through Central Florida Crime Line and wishes to help support them by granting $5,000 from its forfeiture fund to Crime Line. Crime Line is available at 1- 800-423-TIPS, 24 hours a day, 365 days a year. 4. Approval of Public Works Site Access Improvements. (Public Works Director Krug) Site Access Improvements for the Public Works facility were funded in previous budget years and carried forward. The access improvements completed to date have included fencing the entrance road leading to the Public Works building and installing the underground conduit for the automated gate and access system that will operate off of the same access system used at the Police Station and Utilities facilities. The next phase of the improvements is to resurface the access road to allow the in- pavement vehicle detectors to be installed. The vehicle detectors are part of the gate system purchase order previously issued by the City. The total cost of the milling, resurfacing and extra depth base repair to facilitate the installation of the vehicle detectors is $26,861.20 based on the proposal from The Middlesex Corporation which will piggy back off of the Seminole County Term Contract for Pavement Management Program, IFB- 600562-09/GMG. Public Works solicited quotes from other vendors; however, the quote from The Middlesex Corporation was the lowest. Public Works recommends awarding a not to exceed amount of $28,000.00 to cover any unforeseen additions to this work. 5. Approval of 2009-2010 Resurfacing Program. (Public Works Director Krug) The Public Works Team is proposing to resurface the following local City roads: . Majestic Elm Blvd. . Cedar Point Ct. . Caballero Ct. . Caballero Rd. . Adeleide Ct. . Baranova Rd. . Dela Key Ct. . Little Spring Hill Dr. (Della Key Ct. to Wurst Rd.) . Little Spring Hill Dr. (Wurst Rd. to N. Durango Ave.) . Spring Bluff Ct. . 17th Ave. The total cost of resurfacing these streets is $213,438.50 based on the proposal from The Middlesex Corporation which will piggy back off of the Seminole County Term Contract for Pavement Management Program, IFB-600562-09/GMG, dated April 23, 2009. Public Works solicited quotes from other vendors; however, the quote from The Middlesex Corporation was approximately $25,000.00 lower than the next closest bid. 6. Approval of 3-Year Lease-Purchase of New Vehicles for FY 09110. (purchasing Agent Tolbert) The budget for Fiscal Year 09/10 includes the lease-purchase of twelve (12) new and replacement vehicles; ten of these are for the Police Department and two are for the Public WorkslMowing Crew. The Florida Sheriff's Association and other governmental agency bids were reviewed for the best pricing based on factors such as price and options available. The City of Ocoee participates each year in the FSA co-op bid, and the bid encompasses dealerships in the Western, Northern, Central, and Southern parts of the State of Florida. 7. Amend the Existing ARRA Funding Agreement with the Florida DOT to Reflect the Actual Contract Price. (CIP Manger Butler) The City of Ocoee received funding up to $1,675,000 from the Florida Department of Transportation (FDOT) for rehabilitating the pavement on Clarke Road north of Silver Star Road as part of the 2009 American Recovery and Reinvestment Act (ARRA) stimulus program for transportation. These funds were for construction and engineering inspection of the work and were based on historical construction costs and are provided through the FDOT Local Agency Program (LAP). Due to current economic conditions and the resulting increase in competitive pricing for construction work of this type, bid prices reduced the total project cost to $1,157,651.82. As a result of these lower Page 2 of 4 City Commission Regular February 16,2010 costs and the need to utilize all ARRA funds in a timely manner, FDOT has asked the City to agree to a reduction in project funding to the level of actual contract pricing. I G. PUBLIC HEARINGS 8. Prairie Lake PUD - Substantial Amendment to the Land Use Plan. (Advertised in the Orlando Sentinel Legal Classified on Thursday, February 4, 2010). (Principal Planner Fabre) The Prairie Lake PUD/Land Use Plan was officially approved by the City Commission on April 16, 1991. Then it was later amended twice, once on June 4, 1996, and on December 16, 2003. The existing Prairie Lake PUD Land Use Plan indicates that Townhomes, Patiohomes and Villas are all permitted uses on Tract "G"; however, due to the current market conditions, the applicant/owner has requested to add Assisted Congregated Living Facility (ACLF), Nursing Home, Two-Family Dwelling and Single- Family Dwelling as permitted uses for Tract "G". The proposed ACLF/Nursing Home development standards, if approved, would be limited to a maximum of 300 assisted living units with a maximum building height of 4 Stories/55 feet. The other requested uses will use the existing residential development standards for Prairie Lake PUD. Accordingly, the Land Use Plan was amended to reflect the Applicants' request. This requested Land Use Amendment will only affect Tract "G" of the Prairie Lake PUD. Accordingly, the existing Development Agreement will also have to be amended. I H. REGULAR AGENDA 9. Appointment to the Planning and Zoning Commission. (City Clerk Eikenberry) Ordinance No. 89-19, creating the Planning and Zoning Board, as amended by Ordinance No. 99-09, requires the selection of nine (9) members that must be City residents; an attempt must be made to select persons from different geographical districts and with experience or interest in fields relating to Planning and Zoning (including architect, engineer, general building, contractor, real estate agent, lay person). There are currently eight (8) members on the board. The term of Member Frank Morris has expired, and he has indicated an interest in being considered for reappointment. Mr. Morris has been a member of the Planning & Zoning Commission since June 2004, and in the last year has attended 9 of 11 meetings. Additionally, due to the resignation of Darlene Rhodus there is one (1) open seat for this board. Currently, four (4) applications are on fIle from Ocoee Residents Carolyn Alexander, Glenda Dunn, Owen Kelley, and William Maxwell who have all indicated their interest in being a member of the Planning & Zoning Commission. I I. STAFF ACTION ITEMS I J. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3 of 4