HomeMy WebLinkAboutItem #06 Approval of Special Event Permit - Fire Fighters Cook-off
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AGENDA ITEM COVER SHEET
Meeting Date: March 16, 2010
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Item #
Contact Name:
Contact Number:
James F. Washin
407.905.3104
Reviewed By:
epartment Director:
City Manager:
Subject: Special Event Permit- Request for Road, and Boat Ramp closure for the
Fire Fighters Cook Off
Background Summary:
In order to temporarily close a public street, and Boat Ramp, the approval of the Honorable Mayor and City
Commission is required. Mr. James Kelley has made application to the City for a Special Events Permit for a cook
off that would require the temporary closing of City owned streets, and Starke Lake Boat Ramp. It would also require
the use of the City Park and Community Center Parking Lot. The event will be held on March 20, 2010. The streets
to be closed are a portion of N. Lakeshore Drive, and Oakland Avenue.
Issue:
Should the Honorable Mayor and City Commission approve the temporary closing of two public streets, and boat
ramp for the purpose of a Fire Fighters Cook Off?
Recommendations:
Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by the
road blockage must be notified in advance; 2) An emergency lane must be maintained at all times; 3) Roads must be
blocked with proper barricades; 4) Signs to be posted at the boat ramp in advance to notify the public of the closure;
5) Two off duty officers will be required to be present the day of the event; 6) One off duty EMS bike team is required
to be present the day of the event.
Attachments:
Special Event Application and location map
Financial Impact:
None
Type of Item: (please mark with an "x'J
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
X Commission Approval
Discussion & Direction
For Clerk's Deat Use:
_ Consent Agenda
Public Hearing
_ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
~ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by
X N/A
X N/A
N/A
RECEIVED
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E:Y B. L. EVERETT
State: J-L
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Zip Code: 3 ':/7? /
Representative
Name: Jlfmes J{11~1-
Address: .JOts? aa-e - /JPt1ptk'l1 f':IJ
City: OC.c)ee.- State: FL
Phone #: Y. 0, - 0.4....., -59 o..l ~
Applicant (if different):
Name:
Zip Code: 3 '-17 b /
Address:
City:
State:
Zip Code:
Phone #:
Type of Event: Parade2 Ceremony~Exhibition Show?d
Concert ;><J Demonstration Other C~ K d /2/
Date (s) and time (s) scheduled: IJIAJ2e:.l ~tO~ d/o/-a
Nature and types of activities: r:h...rc~ I Uur 'b. Vvou..)j
000 \:( - 0 U + ( V f .Vl 0l o~ .
Approximate number of spectators and participants: I O~/
Purpose of Special event: h/A./c/ f}J/Se.R- .
Exact location of event: 8;// J?~d!!<!e. ~)!
Designation of public facilities or equipment to be used:
f'n U5j'C. Lee( YI i V 0..1 r i ctQS,
I
Number of temporary directional signs:
x $5.00 per sign =
City ofOcoee. 150 N Lakeshore Drive. Ocoee, Florida 34761
Phone: (407) 905-3104. fax: (407) 656-5398. www.cLocoee.f1.us
Copy of State Permit if State roadway is used: 0 yes
Dno
For Parade:
v~ ."'~\\O
sl.
Exact location of marshalling and staging area:
Time at which units of parade will begin to arriv
Time at which units of parade will be disperse . '
Exact route to be traveled shown on attac ed map: 0 yes 0 no
Please attach approximate # of persons, animals, & vehicles participating with
description of types of animals and vehicles.
Parade will occupy all of the width of the street, roadway, or sidewalk: 0 yes 0 no
For Fireworks:
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fIreworks to be used.
2) A detailed written statement outlining all appropriate safety procedures which will be
used at fireworks display in order to protect the safety of the public and all surrounding
property .
3) A detailed written statement describing what facilities and containers will be used to
store fireworks.
4) If applicable, applicants federal license # for transporting fIreworks across state line.
5) A detailed list of names, addresses, occupations, and backgrounds of all individuals
who will be responsible for the actual display, use or explosion of any fireworks. The
backgrounds statement should include a complete history of the experience of the
individuals involved with respect to their use of fIreworks, including a detailed list and
explanation of each and every accident resulting from the use of fireworks which the
individual has been responsible for, or involved in.
6) A map showing exact launch point and area of fallout.
Applicant Signa~ (~
Date:
~-~.s=- /~
o Approved
Police Chief
o Disapproved
o Conditions for permit attached
Date:
o Approved
Fire Chief
o Disapproved
o Conditions for permit attached
Date:
~pproved
Building OffIcial
~nditions for permit attached
Date: -S... ~,b
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wo~'T~ ~ TO ~2DI?'I,~"FOrL
~~'N6t LorW1LLBt:::.IW/Jr\~.
Copy of State Permit if State roadway is used: 0 yes 0 no
For Parade:
Exact location of marshalling and staging area:
Time at which units of parade will begin to arrive:
Time at which units of parade will be dispersed: ,-
Exact route to be traveled shown on attached map: 0 yes 0 no
Please attach approximate # of persons, animals, & vehicles participating with
description of types of animals and vehicles.
Parade will occupy all of the width of the street, roadway, or sidewalk: 0 yes 0 no
For Fireworks:
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fIreworks to be used.
2) A detailed written statement outlining all appropriate safety procedures which will be
used at fireworks display in order to protect the safety of the public and all surrounding
-----property:-----------'------------- _____m___ - ---- -oO- -____ __ -__ ,_n___ ---,---- --- ----,--- _ ----,---- ------- n_ --
3) A detailed written statement describing what facilities and containers will be used to
store fireworks.
4) If applicable, applicants federal license # for transporting fireworks across state line.
5) A detailed list of names, addresses, occupations, and backgrounds of all individuals
who will be responsible for the actual display, use or explosion of any fireworks. The
backgrounds statement should include a complete history of the experience of the
individuals involved with respect to their use of fireworks, including a detailed list and
explanation of each and every accident resulting from the use of fireworks which the
individual has been responsible for, or involved in.
6) A map showing exact launch point and area of fallout.
Applicant Signa~ r' ~ Date: 02-.2S- /tJ
~proved / 0 Conditions for permit attached
Police Chief Date:
~proved ~ 'W~lu ,od ~ditions for perm!;r..~hed (.SEE {...m<"',> J,....,)
Fire Chief A~ Date: 3;~
o Approved 0 Disapproved 0 Conditions for permit attached
Building Official Date:
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Copy of State Permit if State roadway is used: 0 yes 0 no
For Parade:
Time at which units of parade will begin to arrive:
Time at which units of parade will be dispersed:"
s/
Exact location of marshalling and staging area:
Exact route to be traveled shown on attached map: 0 yes 0 no
Please attach approximate # of persons, animals, & vehicles participating with
description of types of animals and vehicles.
Parade will occupy all of the width ofthe street, roadway, or sidewalk: 0 yes 0 no
For Fireworks:
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fIreworks to be used.
2) A detailed written statement outlining all appropriate safety procedures which will be
used at fireworks display in order to protect the safety of the public and all surrounding
-~-"-'property:-~-.._..-----~._--- .~__,,__h_" ___.______'__m -~----- -_._~._------_.~----------- -- -- -.-- -----.---
3) A detailed written statement describing what facilities and containers will be used to
store fireworks.
4) If applicable, applicants federal license # for transporting fIreworks across state line.
5) A detailed list of names, addresses, occupations, and backgrounds of all individuals
who will be responsible for the actual display, use or explosion of any fIreworks. The.
backgrounds statement should include a complete history of the experience of the
individuals involved with respect to their use of fIreworks, including a detailed list and
explanation of each and every accident resulting from the use of fIreworks which the
individual has been responsible for, or involved in.
6) A map showing exact launch point and area of fallout.
APPlicantSigna~ r ~
Date:
~-~r/ts
o Approved
Police Chief
o Disapproved
o Conditions for permit attached
Date:
o Approved
Building Official
!h(ft~ .Canditians far perm~t attached
I - .~. Date:~
o Disapproved 0 Conditions for permit attached
Date:
,~ Approved
Fire Chief
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Mayor
S. Scott Vandergrift
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Commissioners
Gary Hood, District 1
Rosemary Wilsen, District 2
Rusty Johnson, District 3
Joel F. Keller, District 4
Citv Manager
Robert Frank
MEMORANDUM
TO:
Special Event Sponsor
FROM:
Jim Washington, Building Official
RE:
Conditions of Permit from Ocoee Building Division
Conditions of Special Event permit as regulated by the Building Division.
Sponsor shall provide a minimum of 1 male restroom (water closet) per 100 estimated participants
and 1 female restroom (water closet) per 65 estimated participants. The distribution is based on the
participants being composed of 50% of each sex. Existing facilities may be counted. Placement of
facilities should be so that a participant shall not have a path of travel greater than 500 feet to reach
a facility. In addition, accessible facilities must be provided and relatively central in location.
Temporary power hook-ups and generators shall be inspected by the Building Division prior to
energizing. If inspections are required after normal working hours, the event sponsor shall assume
the city's cost which is $50.00 per hour per inspector with a minimum charge of 3 hours.
Ocoee Professional Fire Fighter's Local 3623
SPECIAL EVENT NAME:
March 20, 2010
# OF PARTICIPANTS
1,000
DATES:
# OF MALE FACILITIES REQUIRED*
5
# OF FEMALE FACILITIES REQUIRED*
8
Prior to opening to the public the above shall be inspected the Ocoee Building Division. If you
have any questions or wish to set up these inspections, please contact (407) 905-3104 or send a
facsimile to (407) 905-3155. Thank you.
* Regardless of how few participants are expected, there should be 1 male and 1 female facility
provided as a minimum.
The City ofOcoee. 150 N Lakeshore Drive. Ocoee, Florida 34761
Phone: (407) 905-3104. Fax: (407) 905-3155 . www.ocoee.org