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HomeMy WebLinkAboutItem #10 Approval to Award New Police Car Equipment Up-fit AGENDA ITEM COVER SHEET Meeting Date: March 16,2010 Item # I 0 ' Contact Name: Contact Number: Stephen C. Krug 6002 Reviewed By: Department Director: City Manager: ~~ Subject: New Police Car Equipment Up-fit. Background Summary: The Commission approved the purchase of nine (9) new Ford Crown Victoria cars for the Police Department in the 2009-2010 budget. Part of the budgeted expense is the lighting and interior equipment required for the vehicles to be utilized as Police vehicles. The Florida Sheriff's Bid lists police car equipment packages, but does not guarantee a delivery date. Due to the cars being in-stock with a quick delivery time frame, the Police Department and Public Works solicited quotes from vendors that would meet the procurement schedule of the Department. These quotes also provided a savings for the specified equipment. Public Works recommends awarding the police'car equipment up-fit to Equiptec Corporation of Apopka, for the quoted price of $3,463.74 per vehicle for a total of $31,173.66. Public Works is requesting approval of a not to exceed amount of $33,500.00 be awarded to cover any unanticipated equipment model changes from the manufacturer. Issue: Request the City Commission to award the new Police Department vehicle equipment up-fit to Equiptec Corporation. Recommendations Recommend the City Commission award the equipment up-fit for the nine (9) new Police Department's Ford Crown Vic's to Equiptec Corporation for a not to exceed amount of $33,500.00. Attachments: Equiptec Corporation - Quote. EVS - Quote. Financial Impact: The $33,500.00 is adequately funded in the Fleet Division's small equipment budget. Type of Item: (please mark with an "x') Public Hearing Ordinance First Reading Ordinance Second Reading Resolution ~ Commission Approval Discussion & Direction For Clerk's DeDt Use: Consent Agenda Public Hearing _ Regular Agenda _ Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) 0f8iJ- N/A N/A N/A 2 Equiptec Corporation 1910 South Orange Blossom Trail Apopka, FL 32703 Phone: 407-880-2769 Fax: 407-880-1209 I(jjiJEC QUOTATION Date aUOTATION# 9/28/2009 0922 Web Site: ~,equipteccorp.com FL MV Registration # MV54938 Customer Name I Address Ship To City ofOcoee Attn: Bill Simmons 175 North Bluford, Ave Ocoee, FL 34761 Customer Contact Customer Phone Customer Fax P.O. Number Terms Rep Net/30 Mike aty Item Description Price Total ] WELB-LED Whelen Justice Series LED Lightbar Package, Includes 44" ],]99.00 ],199.00T Justice Lightbar with ]6 Modules, Takedown and Alley Lights, 295SLSA6 Siren and SA3]5 Speaker with Bracket 2 VTX609R Vertex LED Hide-a-way Red 60.00 120.00T 2 VTX609B Vertex LED Lighthead Blue 60.00 120.00T 2 A VN2RB Dual Avenger LED Lighthead 195.00 390.00T I 50R03ZCR Whelen 500 Series TIR6 Red 89.62 89.62T I 50B03ZCR Whelen 500 Series llR6 Blue 89.62 89.62T 2 5BKTI Whelen 500 Series Bracket 0.00 O.OOT 2 5TSMAB Whelen 500 Series Mounting Flange 0.00 O.OOT ] VPI-IOO Standard Partition with Center Slider 385.00 385.00T ] HSEP-S Lower Extension Panel -Steel 35.00 35.00T ] C- TCB- ] Mounting base, Telescoping device mounting base, Articulating, 96.60 96.60T Ford Crown Victoria, 95-09 ] C-3090-3 Havis Laptop Mount wi Swivel 146.30 ] 46.30T ] C- ]200-]MP 12" Enclosed console with vehicle specific mounting brackets ]42.80 142.80T ] C-CUP-E-C Dual Cup Holder 25.90 25.90T I C-MCB Havis Shields Mic Clip Bracket 9.80 9.80T I C-MC Havis Mic Clip 7.70 7.70T I C-LP-3 12V Lighter Plug Style Socket for mounting in console, 2" Plate 36.40 36.40T with 3 sockets. I Install Kit Installation Kit, misc wire, wire connectors, wire loom, fuses, 50.00 50.00T fuse holders, etc. Subtotal Sales Tax (0.0%) Total All quotations are good for 90 Days unless otherwise Warranty Information The warranty for equipment, parts and labor installed or supplied by Equiptec Corporation indicated shall be as indicated in the specific applicable warranty statement provided Page 1 Equiptcc Corporaliou 1-/g;;;;;EC 1910 South Orange Blossom Trail ~~ Apopka, FL 32703 Phone: 407-880-2769 Fax: 407-880-1209 QUOTATION Date QUOTATION# 9/28/2009 0922 Web Site: www.equipteccorp.com FL MV Registration # MV54938 Customer Name / Address City ofOcoee Altn: Bill Simmons 175 North Bluford, Ave Ocoee, FL 34761 Ship To Customer Contact Customer Phone Customer Fax P.O. Number Terms Rep Net/30 Mike Qty Item Description Price Total I Labor Installation of all Equipment 520.00 520.00T Subtotal $3,463.74 Sales Tax (0.0%) $0.00 Total $3,463.74 All quotations are good for 90 Days unless otherwise Warranty Information The warranty for equipment. parts and labor installed or supplied by Equiptec Corporation indicated shall be as indicated in the specific applicable warranty statement provided Page 2 ..lf~4W EMERGENCY VEHICLE SUPPLY Quotation Quote Number: 8285 4661 JOHNSON ROAD - SUITE 1 COCONUT CREEK, FL 33073 Tel. 954-428-5201 * Fax 954-428-5202 Quote Date: Feb 25, 2010 Page: 1 Quoted to: OCOEE POLICE DEPARTMENT FLEET MAINTENANCE 301 MAGUIRE ROAD OCOEE, FL 34761 Customer ID Good Thru Payment Terms PO Number OCOEE PD 3/27/10 Net 30 Days Quantity Item Description Unit Price Extension 1.00 LGD45-00075 FSC LEGEND LIGHT BAR RIB LEDS 1,459.00 1,459.00 WITH ALLEYS AND T AKEDOWNS, RIB DOMES (LIGHTBARPACKAGE) 1.00 HK-CV92 HOOK KIT, 06/09 FORD CROWN VICTORIA (LIGHTBAR PACKAGE) 1.00 750501 FSC AS124 SPEAKER (LIGHTBAR PACKAGE) 1.00 750501-00 FSC AS124 BRACKET FORD CROWN VIC 06/09 (LIGHTBAR PACKAGE) 1.00 640000 FSC P A640 SIREN W I SWITCH (LIGHTBAR PACKAGE) 1.00 EGHSTl (B) SOUND OFF GHCET LIGHT BLUE 79.00 79.00 (BLACK BEZEL) (SIDE CAGE MOUNT) 1.00 EGHSTl (R) SOUND OFF GHCET LIGHT RED 79.00 79.00 (BLACK BEZEL) (SIDE CAGE MOUNT) 2.00 329001-43 VIPER S2 DUAL LED RI B SYNC 195.00 390.00 (REAR DECK) 2.00 HB915R CODE 3 9-LED HIDE-A-BLAST RED 72.00 144.00 W 115' CABLES 2.00 HB915B CODE 3 9-LED HIDE-A-BLAST BLUE 95.00 190.00 W /15' CABLES 1.00 HSEP-S JOTIO IP A TRIOT HIGH SECURITY 29.00 29.00 EXTENSION PANEL, CROWN VIC & IMP ALA ONLY 1.00 VP1-100 JOTIO/P A TRIOT STANDARD 315.00 315.00 PARTITION WITH CENTER SLIDING Subtotal Continued Sales Tax Continued Total Continued ..i~'" EMERGENCY VEHICLE SUPPLY Quotation Quote Number: 8285 4661 JOHNSON ROAD - SUITE 1 COCONUT CREEK, FL 33073 Tel. 954-428-5201 * Fax 954-428-5202 Quote Date: Feb 25, 2010 Page: 2 Quoted to: OCOEE POLICE DEPARTMENT FLEET MAINTENANCE 301 MAGUIRE ROAD OCOEE, FL 34761 Customer ID Good Thru Payment Terms PO Number OCOEEPD 3/27/10 Net 30 Days Quantity Item Description Unit Price Extension WINDOW 1.00 425-6019 JOTIO 10"97/04 0/ VERTICAL 170.50 170.50 1.00 425-6033 JOTIO DUAL CUP HOLDER 31.00 31.00 EXTERNAL 3.00 425-2273 lOTIO CIGARETTE PLUGS (SINGLE) 8.50 25.50 1.00 425-6051 JOTIO FP 2" BLANK 1.00 425-5340 JOTIO DESK NO HOLES COMPUTER 210.00 210.00 MOUNT FOR 03/09 FORD CROWN VICTORIA 1.00 FUSE BLOCK 6 FUSE BLOCK 6 TERMINAL W / GRND 15.00 15.00 1.00 CB30-100 IP 100 AMP POWER BREAKER 26.00 26.00 1.00 INST ALLATION CUSTOM INSTALLATION AT EVS 675.00 675.00 LAKE MARY, FL FACILITY 1.00 SHIPPING SHIPPING PRE-PAID & ADD TO BE DETERMINED Subtotal 3,838.00 Sales Tax Total 3,838.00