HomeMy WebLinkAboutItem #05 Approval of SunTrust Bank Schedule 15 Lease Purchase of four LifePak 15 Monitor/Defibrillators
Meeting Date: April 6, 2010
Item # 5
Contact Name:
Contact Number:
Fire Chief Pete McNeil
407-905-3100 x 2001
Reviewed By:
Department Director: Pete M
City Manager: Robert Fra
Subject: SunTrust Bank Schedule 15 Lease Purchase of Four LifePak 15 Monitor/Defibrillators
Background Summary:
The budget for fiscal year 09/10 contains $27,775.00 for the purchase of one (1) new LifePak 15 monitor
defibrillator. The current fully equipped unit price is $32,510.00. Due to a previous trade-in agreement with the
vendor/manufacturer, the Fire Department has the opportunity to purchase four (4) fully equipped LifePak 15s
for $111,046.40.
Issue:
The Fire Department's currently operates with 3 (three) LifePak 12 monitor defibrillators, two (2) of which are
Ten (10) years old and becoming less dependable. Physio-Control LifePak Monitor/Defibrillators have been the
EMS system standard since the inception of ALS in Orange County in 1975. Besides the Paramedic
themselves, the monitor defibrillator is the backbone of an ALS program. The LifePak 15 utilizes the latest
technology and it replaces the LifePak, 12 which has been in production for the last decade. The ability to
purchase four (4) LifePak 15s at once will allow the FD to be consistent and to expand its ALS program by
having a LifePak 15 on all four (4) emergency response units. A fifth LifePak 15, which will be received later in
2010 from an Orange County EMS grant, will serve as a back-up unit in case one of the primaries goes out of
service. If approved, this purchase will also allow the FD's EMS Bike Team, which is utilized for parades and
special events, to upgrade its level of care from BLS to ALS by making a monitor defibrillator available to them.
Recommendations
Staff recommends that the City Commission approve the purchase from Physio Control as a proprietary vendor
and approve the associated Lease-Purchase Agreement Schedule No. 15 with SunTrust Bank for the four (4)
new LifePak Monitor/Defibrillators for to enhance and expand the Fire Department's Advanced Life Support
EMS Program.
Attachments:
Quote from Physio-Control, Inc.
Physio-Control Proprietary Letter
SunTrust Financing Quote
Financial Impact:
The overall impact of purchasing the 4 (units) now will only increase the total cost, including finance charges, by
$893.91. However, the immediate benefit is that only $24,068.00 will need to be budgeted each year for the
next four (4) years as opposed to $32,510.00 per year for the next three (3) years which would only give the FD
one (1) new LifePak 15 per year. The immediate service benefit coupled with the reduced annual budget
needs far outweighs the minimal overall cost increase.
Type of Item: (please mark with an "x'J
Public Hearing
_ Ordinance First Reading
Ordinance Second Reading
Resolution
X Commission Approval
Discussion & Direction
For Clerk's DeDt Use:
_ Consent Agenda
_ Public Hearing
_ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by
~Llif-
N/A
N/A
N/A
2
PHYSIO
CONTROL
Physio-Control, Inc.
11811 Willows Road NE
P.O. Box 97023
Redmond, WA 98073-9723 U.S.A
www.physio-control.com
www.medtronic.com
tel 800.442.1142
fax 800.732.0956
To:
Chief Pete McNeil
City of Ocoee Fire Dept
563 South Bluford Ave
OCOEE, FL 34761
Phone: (407) 905-3127
Fax: (407) 905-3129
pmcneil@ci.ocoee.f1.us
Quote#:
ReV#:
Quote Date:
Sales Consultant:
1-147016952
3
03/03/2010
Susan Cote
800-442-1142 x 72485
Destination
FOB:
Terms:
Net 30, all quotes subject to credit approval
and the following terms & conditions
Buy Back Promo (RP-CBBB)
Contract: NASPO #SW60300
Exp Date:
05/02/2010
Line Catalog # I Description Qty Price Unit Disc Trade-In Unit Price Ext Total
99577-000047 - LP15 MONITORlDEFIB, CPR, 2 $35.995.00 $15,995.00 $0.00 $20,000.00 $40,000.00
Pace, to 360J, SP02/CO/MetHb, 12L GL, NIBP,
C02, Trend, BT
2 99577-000047 - LP15 MONITORlDEFIB, CPR, 2 $35.995.00 $5,399.25 $0.00 $30,595.75 $61.191.50
Pace, to 360J, SP02/CO/MetHb, 12L GL, NIBP,
C02, Trend, BT
3 41577-000007 - LP15 SHIP KIT 4 $0.00 $0.00 $0.00 $0.00 $0.00
4 11996-000091 - EDGE SYSTEM ELECTRODES 8 $37.00 $37.00 $0.00 $0.00 $0.00
WITH QUIK-COMBO CONNECTOR
ACCESSORY 11996-000091OEM ELCTD 14 LANG
5 21330-001365 - TEST LOAD 4 $84.00 $84.00 $0.00 $0.00 $0.00
ASSY - TEST LOAD, ENGLISH
6 11577-000004 - STATION BATTERY 4 $1,495.00 $414.86 $0.00 $1.080.14 $4,320.55
CHARGER
AC OPERATION FOR STATIONARY APPLICATIONS,
FOR USE WITH THE L1-ION 5.7 AMP BATTERY.
INCLUDES AC POWER CORD, MOUNTING BRACKET
AND OPERATING INSTRUCTIONS
7 21330-001176 - L1-ION BATTERY 5.7 AMP 12 $379.00 $105.17 $0.00 $273.83 $3,285.93
HOUR CAPACITY
RECHARGEABLE LITHIUM-ION, WITH FUEL GAUGE
8 11577-000002 - KIT - CARRY BAG, MAIN BAG 4 $250.00 $69.38 $0.00 $180.63 $722.50
ACCESSORY 11577-000002 LP15 KIT CRY BAG
9 11577.000001 - KIT - CARRY BAG, 4 $28.00 $28.00 $0.00 $0.00 $0.00
SHOULDER STRAP
ACCESSORY 11577-000001 LP15 KIT CRY BAG
10 11260-000039 - KIT - CARRY BAG, REAR 4 $65.00 $18.04 $0.00 $46.96 $187.85
POUCH
KIT - CARRY BAG. REAR POUCH
11 11220-000028 - Top Pouch 4 $46.00 $12.77 $0.00 $33.24 $132.94
Storage for sensors and electrodes. Insert in place of
standard paddles.
2
Quote#:
Quote Products (continued)
Rev#:
Quote Date:
1-147016952
3
03/03/2010
Line Catalog # I Description Qty Price Unit Disc Trade-In Unit Price Ext Total
12 11996-000323 - MASIMO SET RED LNCS 4 $147.00 $40.79 $0.00 $106.21
PATIENT CABLE - 4 FEET
RED LNC-04,PATIENT CABLE,4FT.REF 2055
13 11171-000017 - LNCS DCI, ADULT SP02 4 $270.00 $74.93 $0.00 $195.08
SENSOR REUSABLE
LNCS DCI,ADULT SP02 SENSOR,REUSABLE,REF
1863
$424.83
$780.30
SUB TOTAL
ESTIMATED TAX
ESTIMATED SHIPPING & HANDLING
GRAND TOTAL
$111,046.40
$0.00
$0.00
$111,046.40
Pricing Summary Totals
List Price:
NASPO #SW60300 Contract Discount:
Cash Discounts:
$158,364.00
- $23,798.20
- $23.519.40
$111,046.40
GRAND TOTAL FOR THIS QUOTE
TO PLACE AN ORDER, PLEASE FAX A COPY OF THE QUOTE AND PURCHASE ORDER
TO: # 800-732-0956, ATTN: REP SUPPORT "Ask your sales representative how to get 25% or more off
list price on your LlFEPAK disposables by signing up for a disposables agreement"
PHYSIO-CONTROL, INC. REQUIRES WRITTEN CUSTOMER APPROVAL (AUTHORIZED SIGNATURE)
VERIFICATION OF THIS ORDER.A PURCHASE ORDER IS
REQUIRED ON ALL ORDERS $10.000 OR GREATER BEFORE NAME
APPLICABLE FREIGHT AND TAXES.THE UNDERSIGNED IS
AUTHORIZED TO ACCEPT THIS ORDER IN ACCORDANCE TITLE
WITH THE TERMS AND PRICES DENOTED HEREIN. SIGN TO
THE RIGHT: DATE
Ref. Code: AW/10726301/1-2FJ2ZQ
~
Taxes, Shipping and handling fees are estimates only and are subject to change at the time of order. Shipping and handling applies to ground
transport only.
Above pricing valid only if quote is purchased in its entirely (optional items not required).
To receive a trade-in credit, the customer agrees to return the trade-in device(s) within 30 days of receipt of the replacement device(s) to
Physio-Control's place of business or to an authorized Physio-Control representative. Physio-Control will provide instructions for returning the
device(s) and will pay for the associated shipping cost
In the event that the trade-in device(s) are not received by Physio-Control within the 30-day window, customer acknowledges that the quote
shall constitute a purchase order and agrees to be invoiced for the amount of the trade-in discount. Invoice shall be payable upon receipt.
Items listed above at no change are included as part of a package discount that involves the purchase of a bundle of items. Customer is solely
responsible for appropriately allocating the discount extended on the bundle when fulfilling any reporting obligations it might have.
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TERMS OF SALE
General Terms
Physio-Control, Inc.'s acceptance of the Buyer's order is expressly conditioned on product availability and the Buyer's assent to the terms set
forth in this document and its attachments. Physio-Control, Inc. agrees to furnish the goods and services ordered by the Buyer only on these
terms, and the Buyer's acceptance of any portion of the goods and services covered by this document shall confirm their acceptance by the
Buyer. These terms constitute the complete agreement between the parties and they shall govern any conflicting or ambiguous terms on the
Buyer's purchase order or on other documents submitted to Physio-Control, Inc. by the Buyer. These terms may only be revised or amended by a
written agreement signed by an authorized representative of both parties.
Pricing
Unless otherwise indicated in this document, prices of goods and services covered by this document shall be Physio-Control, Inc. standard prices
in effect at the time of delivery. Prices do not include freight insurance, freight forwarding fees, taxes. duties, import or export permit fees, or any
other similar charge of any kind applicable to the goods and services covered by this document. Sales or use taxes on domestic (USA) deliveries
will be invoiced in addition to the price of the goods and services covered by this document unless Physio-Control, Inc. receives a copy of a valid
an exemption certificate prior to delivery. Please forward your tax exemption certificate to the Physio-Control, Inc. Tax Department, P.O. Box
97006, Redmond, Washington 98073-9706.
Payment
Unless otherwise indicated in this document or otherwise confirmed by Physio-Control, Inc. in writing, payment for goods and services supplied
by Physio-Control, Inc. shall be subject to the following terms:
Domestic (USA) Sales - Upon approval of credit by Physio-Control, Inc., 100% of invoice due thirty (30) days after invoice date.
International Sales - Sight draft or acceptable (confirmed) irrevocable letter of credit.
Physio-Control, Inc. may change the terms of payment at any time prior to delivery by providing written notice to the Buyer. Physio-Control, Inc.
reserves the right to charge a 15% restocking fee for returns.
Delivery
Unless otherwise indicated in this document, delivery shall be FOB Physio-Control, Inc. point of shipment and title and risk of loss shall pass to
the Buyer at that point. Partial deliveries may be made and partial invoices shall be permitted and shall become due in accordance with the
payment terms. In the absence of shipping instructions from the Buyer, Physio-Control. Inc. will obtain transportation on the Buyer's behalf and
for the Buyers account.
Delays
Delivery dates are approximate. Physio-Control, Inc. will not be liable for any loss or damage of any kind due to delays in delivery or non-delivery
resulting from any cause beyond its reasonable control, including but not limited to, acts of God, labor disputes. the requirements of any
governmental authority, war. civil unrest, terrorist acts, delays in manufacture, obtaining any required license or permit, and Physio-Control, Inc.
inability to obtain goods from its usual sources. Any such delay shall not be considered a breach of Physio-Control, Inc. and the Buyer's
agreement and the delivery dates shall be extended for the length of such delay.
Inspections
Claims by the Buyer for damage to or shortages of goods delivered shall be made within thirty (30) days after shipment by providing Physio-
Control, Inc. with written notice of any deficiency. Payment is not contingent upon immediate correction of any deficiencies and Physio-Control,
Inc. prior approval is required before the return of any goods to Physio-Control, Inc..
Warranty
Physio-Control, Inc. warrants its products in accordance with the terms of the standard Physio-Control. Inc. product warranty applicable to the
product to be supplied, and the remedies provided under such warranty shall be the Buyers sole and exclusive remedies. Physio-Control, Inc.
makes no other warranties, express or implied, Including. without limitation, NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR A
PARTICULAR PURPOSE, AND IN NO EVENT SHALL PHYSIO-CONTROL. INC. BE LIABLE FOR INCIDENTAL, CONSEQUENTIAL, SPECIAL
OR OTHER DAMAGES.
Patent & Indemnity
Upon receipt of prompt notice from the Buyer and with the Buyer's authority and assistance. Physio-Control, Inc. agrees to defend, indemnify and
hold the Buyer harmless against any claim that the Physio-Control. Inc. products covered by this document directly infringe any United States of
America patent.
Miscellaneous
a) The Buyer agrees that products purchased hereunder will not be reshipped or resold to any persons or places prohibited by the laws of the
United States of America.
b) Through The purchase of Physio-Control. Inc. products, the Buyer does not acquire any interest in any tooling, drawings, design information,
computer programming, patents or copyrighted or confidential information related to said products. and the Buyer expressly agrees not to reverse
engineer or decompile such products or related software and information.
c) The rights and obligations of Physio-Control. Inc. and the Buyer related to the purchase and sale of products and services described in this
document shall be governed by the laws of the State of Washington, United States of America. All costs and expenses incurred by the prevailing
party related to enforcement of its rights under this document, including reasonable attorneys fees, shall be reimbursed by the other party.
4
.
PhYSlo-Control. Inc.
11811 Willows Road NE. P.O. Box 97006. Redmond. WA 98052
Tel 425.867.4000 Toll-free 800.442.1142
www.physio-control.com
February 22, 2010
City Of Ocoee Fire Department
Chief Pete McNeil
563 Bluford Ave
Ocoee, FL 34761
To Chief McNeil:
In response to your recent request, I am writing to confirm that Physio-Control, division of
Medtronic, Inc., is the only source from which to obtain the L1FEPAK@ family of products,
including upgrades, and services in your marketplace. Physio-Control does not utilize the
services of any authorized dealers or distributors in the sale of our products in your
marketplace.
Best regards,
~
Gorman Wong
Customer Support Services Director
SunTrust Equipment Finance & Leasing Corp.
300 E. Joppa Road
Suite.700
Towson, MD 21286
Phone 410.307.6705
Lawa n na. gatton@suntrust.com
Lawanna S. Gatton
Assistant Vice President
\Irl/~
. .~
SUNTRUSTs"
March 22, 20 I 0
Joyce Tolbert, CPPB
Purchasing Agent
City of Ocoee, FL
150 N. Lakeshore Drive
Ocoee, FL 3476]
Dear Ms. Tolbert:
Sun Trust Equipment Finance & Leasing Corp. is pleased to provide the following proposal to finance the acquisition
of the Lifepak Monitor/Defibrillators by the City ofOcoee, FL.
Lessee:
Type of Financing:
Equipment:
Financing Amount:
Lease Term/Rate:
City of Ocoee, FL
Tax Exempt Lease Purchase ( Schedule to Existing Master)
Lifepak Monitor/Defibrillators
$ I I 1,046.40
3 year 4 year
3.258% 3.395%
$9,673.00 $7.389.00
5 year
3.445%
$6,017.00
Payment Mode:
Quarterly in Advance
The interest rate is firm for a funding by April 12,20]0, if this proposal is selected by March 12,2010, subject to
final approval by the Board. If the financing is not selected and closed within the above described timeframe, the
interest rate will be subject to indexation based on the three, four or five year swap rate. A $ I 00 documentation fee
will be waived at closing. This fee can be capitalized into the financing amount if desired by the Lessee. If an
escrow account is established utilizing our new Escrow Agreement, a set up fee of up to $250.00 will be assessed.
This fee can be paid from any interest earnings on the escrow account. Should you have any questions, feel free to
contact me.
Very truly yours,
\-1-. fk~
Jti
Lawanna. S. Gatton
Assistant Vice President