HomeMy WebLinkAboutItem #08 Special Event Permit- Boat Races
Reviewed By:
Contact Name: James F. Washin Department Director:
Contact Number: 407.905.3104 City Manager:
Subject: Special Event Permit- Request for Road, Boat Ramp, and Fishing Pier Closing
Boat Race on Starke Lake
tJ;C::
Background Summary:
In order to temporarily close a public street, Boat Ramp and Fishing Pier, the approval of the Honorable Mayor and
City Commission is required. Mr. William Tetro of U.S. Title Series has made application to the City for a Special
Events Permit for a Boat Race that would require the temporary closing of a City owned street, Starke Lake Boat
Ramp and Fishing Pier. It would also require the use of the City Park and Community Center Parking Lot. The
event will be held on April 16-18, 2010. The street to be closed is a portion of N. Lakeshore Drive.
Issue:
Should the Honorable Mayor and City Commission approve the temporary closing of a public street, boat ramp and
fishing pier for the purpose of a Boat Race on Starke Lake?
Recommendations:
Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by the
road blockage must be notified in advance; 2) Health Central Ambulance must be notified of the road closure in
advance; 3) An emergency lane must be maintained at all times; 4) Roads must be blocked with proper barricades;
5) Signs to be posted at the boat ramp in advance to notify the public of the closure; 6) No parking in the Community
Center /Employee parking area until after 5:00 p.m. on Friday, April 16,201 O.
Attachments: Special Event Application and location map
Financial Impact:
None
Type of Item: (please mark wifh an "x'J
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
-L Commission Approval
Discussion & Direction
For Clerk's Deaf Use:
_ Consent Agenda
_ Public Hearing
_ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
x Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by
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X N/A
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S. St'ut! Vandl'r~rift
MEMORANDUM
TO:
Special Event Sponsor
FROM:
Jim Washington, Building Official
RE:
Conditions of Permit from Ocoee Building Division
Conditions of Special Event permit as regulated by the Building Division:
SPECIAL EVENT NAME:
U.S. Title Series
DATES:
April 16, 17 & 18,2010
# OF PARTICIPANTS
300
# OF MALE FACILITIES REQUIRED.
Two
# OF FEMALE FACILITIES REQUIRED.
Two
· Sponsor shall provide a minimum of I male restroom (water closet) per 100 estimated participants
and I female restroom (water closet) per 65 estimated participants. The distribution is based on the
participants being composed of 50% of each sex. Existing facilities may be counted. Placement of
facilities should be so that a participant shall not have a path of travel greater than 500 feet to reach a
facility. In addition, accessible facilities must be provided and relatively central in location.
· Temporary power hook-ups and generators shaH be inspected by the Building Division prior to
energizing. If inspections are required after normal working hours, the event sponsor shall assume
the city's cost which is $50.00 per hour per inspector with a minimum charge of 3 hours.
· Prior to opening to the public the above shall be inspected the Ocoee Building Division. If you
have any questions or wish to set up these inspections, please contact (407) 905-3104 or send a
facsimile to (407) 905-3155. Thank you.
*Regardless of how few participants are expected, there should be I male and I
female facility provided as a minimum.
NOTE: A special event permit may include temporary directional signs and tent signs only. Directional
signs and tent signs shall conform to the requirements of the Ocoee Land Development Code. A special
event permit does Dot authorize streamers, cold-air balloons, trailer signs, flashing or search lights, etc.
The City of Ococe . 150 N Lakeshore Drive' Ocoec. Florida 34761
Phone: (407) 905-3104. Fax: (407) 905-3155' wW\\'.ocoec.org
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Ci~~~4~~ State: .....-===-~ ~ .
Phone #: :1.2.. "" .. ? 11 y - -Z...J -,. .?
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Name:
Address:
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Phone #:
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Zip Code: f~/~,j'
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Zip Code: 2.::J.. ~...J- ...r
State:
Zip Code:
Type of Evcnt: Pandc_ Ceremony_ Exhibition Show
Concert Demouatration Other -:1.:> #6 r ~~ c. <?
Dale (8) anel timc (s) scheduled.: A r'C' (. /6 -,;I '7... / Sf
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Na~e and types of&ctiviti== C~J'J6,=,- ~......,c..Je ..:;6_r;.3~....n:..g ~... \
Approxima1e tulmber of ~Iatonl md participants: .:r ~ 4' /~ ..~~
Purpose of Special ev=t: '- "...... ,....r"~ a../.A#~~6"'-G. e
:Exact locaticm of event: '~./.t:.i..:- .r ~ 14<,,-
Designatian of'public &cilities or equipment to be wed: G'.-!. ~e$ ,op......" ",.,..", If.~
Number ofte'mporuy directiocal sisns:
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x $5.00 per sign ...
City ofOcoeo' 150 N Labshore Drive. Oco~o, Florida 34761
Pb011C: (407) 90S-31M. ~ (.ro?) 656-5398 · www.d.ClC:ClIle.fl.us
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Copy or State Permit if State roadway is lISed: 0 yes ~ no
For Parade:
Exact location of marshalling and staging area:
Tin10 at which units of parade will begin to arrive:
rune at which units of parade will be disperaed:
Exact route to be traveled shown on attached map: 0 yes Cl no
Please attach approximate # of pc nons, animals, 8t. vehicles participating with.
description of types of animals and vehicles.
Parade will occupy all of the width of the street, roadway, Of sidewalk: 0 yes 0 no
For Fireworks:
The foUowing shall be Il1taehcd to this appJication:
1) A detailed listing of the typo & quantity of fucwork,.oc to be used.
2) A detailed written statement outUning aU appropriate safety procedures which will be
used at fueworlcs display in order to protect the safety of the public and all surrounding
property .
3) A detailed written statement describing what facilities and containers will be used to
store fireworks. .
4) If applicable. applicants fodemllicensc 1# fortransporong fireworks across state line.
S) A detailed list of names, addresses, occupations, and bac:kgrounds of all individuals
who will be responsible for the actUa.I display, use or explosion of any fireworks. The .
backgrounds statement should include a complete history of the experience of the
individuals involved with le5pect to their use offueworks, includins a detailed list and
explanation of each and every accident resulting from the use of fireworks which the
individual bas been responsible for. or involved in.
6) A map showing exact launch point and axea 0
Applic:aat Sipature:
Date: /- ~ ~ - ';:"::JO/
#~Pproved
/ Police Chief
o Conditions for pmnit attached
Date: ..,,~.'~ I . ;)blZ~
~pproved
1iic Chief
o ditiona for permit,m';,d
) Date: I [I I 0
I:J Approved
Building Official
o Conditions for pennit attached
Date:
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Everett, Brandy
From: Carnicella, Jim
Sent: Wednesday, March 24, 2010 3:00 PM
To: Dreasher, Brad; Everett, Brandy; Stanley, Butch; Silberstein, Ted
Cc: Decaul, Jaswantie; Washington, Jim; McNeil, Pete
Subject: RE:
Same here,
,JI~I/ ?:rmIiHlln
Human Resources/Risk Management Director
City of Ocoee
125 North Lakeshore Drive
Ocoee, Florida 34761
407 -905-3154
:',>' l-iAPPY!! j:'
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From: Dreasher, Brad
Sent: Wednesday, March 24, 2010 2:47 PM
To: Everett, Brandy; Stanley, Butch; Silberstein, Ted
Cc: Decaul, Jaswantie; Washington, Jim; McNeil, Pete; Carnicella, Jim
Subject: RE:
Looks ok from us as well.
From: Everett, Brandy
Sent: Wednesday, March 24, 2010 2:05 PM
To: Stanley, Butch; Dreasher, Brad; Silberstein, Ted
Cc: Decaul, Jaswantie; Washington, Jim; McNeil, Pete; Carnlcella, Jim
Subject:
Attached is the paper work for the U.S. Title Series boat races scheduled for April 16, 17 and 18, 2010.
I just want to make sure that they have met everyones requirements before I complete their Special Event
Permit.
Thank you
Brandy LEverett
City of Ocoee
Development Services
Building Division
407-905-3104
407-905- 3155(Fax)
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Everett, Brandy
From: Stanley, Butch
Sent: Wednesday, March 24,20102:27 PM
To: Everett, Brandy; Dreasher, Brad; Silberstein, Ted
Cc: Decaul, Jaswantie; Washington, Jim; McNeil, Pete; Carnicella, Jim
Subject: RE:
It looks good ror me.
Butch StcUlley
Deputy Chief
Ocoee Fire Deparunent
568 S. Blulord Avenue
Ocoee, FI 3,t761
/to7 -905-8140
107 -905-:~ 129 Fax
From: Everett, Brandy
Sent: Wednesday, March 24, 2010 2:05 PM
To: Stanley, Butch; Dreasher, Brad; Silberstein, Ted
Cc: Decaul, Jaswantle; Washington, Jim; McNeil, Pete; Carnicella, Jim
Subject:
Attached is the paperwork for the U.S. Title Series boat races scheduled for April 16, 17 and 18, 2010.
1 just want to make sure that they have met everyones requirements before I complete their Special Event
Permit.
Thank you
Brandy LEverett
City of Ocoee
Development Services
Building Division
401~905~ 3104
401~ 905- 3155(Fax)
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Page 1 of 1
Everett, Brandy
From: Dreasher, Brad
Sent: Wednesday, March 24,20102:47 PM
To: Everett, Brandy; Stanley, Butch; Silberstein, Ted
Cc: Decaul, Jaswantie; Washington, Jim; McNeil, Pete; Camicella, Jim
Subject: RE:
Looks ok from us as well.
From: Everett, Brandy
Sent: Wednesday, March 24, 2010 2:05 PM
To: Stanley, Butch; Dreasher, Brad; Silberstein, Ted
Cc: Decaul, Jaswantie; Washington, Jim; McNeil, Pete; Carnicella, Jim
Subject:
Attached is the paper work for the U.S. Title Series boat races scheduled for April 16, 17 and 18, 2010.
I just want to make sure that they have met everyones requirements before I complete their Special Event
Permit.
Thank you
Brandy LEverett
City or Ocoee
Development Services
Building Division
401-905-3104
401-905- 3155(Fax)
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Everett, Brandy
From: Dreasher, Brad
Sent: Thursday, January 14, 2010 1 :59 PM
To: Everett, Brandy
Subject: Special Event permits
Brandy.
~sending them back interoffice mail butlhaveapprovedtheUnityparade.RotaryCIUb.an~
~ c=...J
Thanks,
Brad.
Lt. Brad Dreasher
Ocoee Police Department
646 Ocoee Commerce Parkway
Ocoee, FL. 34761
Office: 407-905-3100 ext. 93028
Fax: 407-905-3164
bdreasherca>.ci .ocoee. fl. us
Our Mission: We are committed to partnering with the community to improve the quality of life, preserve
order. and provide excellence in police service.
1/14/2010
.
.
Mayor
S. Scott Vandergrift
Transmittal Memorandum
c.enter of Good L' .
~e J(1JI}
~ ,,' "", ~
Commissioners
Gary Hood, District 1
Rosemary Wilsen. District 2
Rusty Johnson, District 3
Joel F. Keller. District 4
City Manager
Robert Frank
TO:
Telephone Number:
Fax Number:
Date:
Number ofP es (Incl. Cover Sheet:
(. I a-.
FROM
Sender's Phone Number:
Fax Number:
De artment::
Official
Re erenee / Sub 'eet
SPECIAL EVENT: U.S. Title Series on April 16-18,2010
Please address the following items for your special event pennit:
1. Provide additional restroom facilities for indicate attendance. Note there are only one male
and one female facility located at Bill Breeze Park; however, both are handicap accessible.
2. All hook ups to the City electrical service/receptacles at this park shall be inspected for
compliance the Building Division. All generators are to be inspected for proper grounding,
bonding, etc. If inspections are required after normal business hours, they must be requested
in accordance with Section 51-128 (G)(4):
Requests for special after-hours (other than normal working hours, weekends or
holidays) inspections shall be submitted to the Building and Zoning Official, in
writing, by the contractor 48 hours in advance of the requested inspection. The
minimum number of hours that will be approved is three hours. No inspection(s) will
be approved until the inspection fees have been paid. The rate per hour for special
after-hours inspections is $50.
If you have any questions or need to discuss this further, please contact me at (407) 905-3104, send a
facsimile to (407) 905-3155 or e-mail jimw@cLocoee.fl.us.
Notice
This facsimile contains privileged and confidential information intended only for the use of the
Addressee(s) named above. If you are not the intended recipient of this facsimile, or the employee or
agent responsible for delivering it to the intended recipient, you are hereby notified that any
dissemination or copying of this facsimile is strictly prohibited. If you have received this facsimile in
error, please notify us by telephone and return the original facsimile to us at the above address via the
U.S. Postal Service. Thank ou.
Updated Jam<<uy 4, 2007
Document Date:
1/26/2010
.
.
HP Laser Jet 3055
Fax Call Report
CITY OF OCOEE
4079053155
Jan-27-2010 8:17AM
Job Date
Time
Type
Identification
7813216335612
Duration
7667 1/27/2010 8:16:25AM Send
1: 19
Pages
1
Result
OK
01/08/2010 13:41
S'l\t By: APBA;
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Copy of State Permit if Sute roedway is used; D yes Pi no
For Parade:
Exact location ofmarshallmg and staging area:
Time at which uaits of parade will begin to arrive:
lune at which uni1s ofparade will be dispened:
Exact route to be trawled shown on atta&:hcd map: D yes 0 no
Please attach approximate # ofpenonsJ Anim.t~. It vehicles participatillg with
description of typeS of animals and vehicles.
Parade will ouupy all of the width of the street, roadway, or sidewalk: D yes 0 no
for Fireworks:
The toUowiag shall be a1t8ched. to this application:
I) A detailed listing of the typD &; quantity of fueworb to be used.
2) A detailed writta1 statement outUning aU appropriate safety procedures which will be
used at fuewow display in order to protect the safety of the public and all surrounding
property .
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store fireworks. .
4) Ifapplic:ablc,lIpplic:ants fodc:m11iccnsc ## for transporting fireworb across state line.
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who will be responsible for the actual display, use or explosion of aDy fireworks. The .
bac:k,gzoUDds statemeDt should include a complete history of tho 8Jq)erieuco of the
individuals involved with respect to their use offireworks, including a detailed list and
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individual bas been :responsible for, or involved in.
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o COIlditions for permit attached
Date:
B1/B8/2B1e 13:41
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PAGE B6
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586 773 64QOj Jan.e.104lllt7PUi
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586 773 8490; Jan-B.l0 12~i
PAGE 04
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Allumption of ailk. IIld lDdcnmity
4--t is II InIIIdatDry ... document
dIat ~ that CIda ~
-=cepts fbll rapclIIIibility tor aU Nb
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In the event of a firIIiIy, 01 . Innpon to the
hospital, promptJ.y calJ:
KaK E"*1J'IIlCY Claims SaWc at:
80013'....757
This namber illCCtISible 24 bouis . cIIy.
If. demand.i. mde f'oc dImap. fur ...
boclUy ihjary or prvpaty dIap "iDly, .
complete and deta1111d iJIGJdeut ~ IIIIISt be
prcMdecl 10 QK 1usunaIic. arou, Claims
Ucpt.
Copies of uy dm-"'-- I\IInrJIODa Iftd Jepl
,.n ant 10 be pnMUd 10 OK fasur.ce
0nMIp witbout deJa,.
MAIL L'lJMft.2Tltn INClDDn' UPORTS TO:
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.Fert W.,.., IN 4GM
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Everett, Brandy
From:
Sent:
To:
Subject:
csills2@cfl.rr.com
Wednesday, March 24,20109:25 AM
Everett. Brandy
[SUSPECTED SPAM]
Importance:
Low
Good Morning,
Could you please indicate somewhere on the permit for boat races to include overnight
selfcontained camping on the north and south sides of the Womans Club? JW had issues with
that not being on the last permit.
Thanks,
Cathy
Beautiful here today. I don't think I want to come back. Think I can work from here?
"
61/08/2018 13:41 3216335612
.
-
HARBOR AUTO
PAGE 81
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FAX TRANSMITTAL FORM
To: Jim Washington
Date Sent: January 8th 2010
From: Bill Tetro
Fax:407-905-3167
Number of Pages: 7
Phone: 321.633-3227
Me5SClge:
5~Losed L.s Dw'Y "''P'PUc.'''tio~ AM '" e.OPl1 of Dw'Y lIl\.SI.tYRMe. Tht cttl1 of ocoee
w~ll be IIWImec( O~ '''''-Sw.''''''lM>e c.ert:f.Tte.att A....a (l eop~ wUl be 'PyovLded to the
c.Ltl:j LV\. "'c(VlitV\.Ct of t~e eveV\.t .
T~"'''''R. ~olA.,
E.tLL Tetro
.
.
Page 1 of 1
Everett, Brandy
From: JANINE LONG [janinel@harbor-auto.com]
Sent: Tuesday, March 23, 2010 1 :53 PM
To: Everett, Brandy
Subject: [SUSPECTED SPAM] Fr: Bill Tetro
Importance: Low
During the event if some driver or drivers go into the water with or
without a crash, drivers, if they are ok, are instructed to raise clasped
hands over their head. At the time of incident, yellow caution flag goes
up. No clasped hands, red flag means stop racing immediately.
Paramedic goes into water to examine driver and put into basket. So as
to limit movement of driver, basket goes into water under the driver,
immediately taken to ramp and ambulance for evaluation & transported
to hospital if necessary. Ambulance Company supplies paramedics for
event, so license #' s not available through South Florida outboards.
By APBA rules, we have to have at least 2 rescue boats on the race
course at all times when racing.
In case of an accident in pits, ambulance is right in sight of all participant
for any reason ambulance has to leave, racing will not resume until it is
rep laced or returned.
Q(!,t; ov\
p,~,
Bill Tetro & Darlene Nuccio
3/23/2010
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HARBOR AUTO
FAX NO. 260
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83/23/2818 13:58 321&335&1.
MAR-23-2010 rUE 08:48 AM K K
HARBOR AUTO ~
FAX NO, 260 W
PAGE 82
P. 03
ACORQ",
AGENCY CUlTOlWIER 'D:
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CERTIFICATE: lSS!S239 DATE
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ISSUED:
J/19/10
AClNCV
K &; K INSURANCI GROUP, INC.
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ADDITIONAL INSUREDS:
A. Am' PERSON OR ORGANIZATION ENGAGED IN OPERATING, MANAaING,
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"PREMISBS. FOR A "COVERED PROORAM", INC1..ODING OFFJ;CIALS OF 'IlIE
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B. ANY "PARTICIPANT", "COMPB'rITION VEHICLE" OWNER AND "COMPETITION
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NAMED INSURED.
SPECIAL CONDITIONS:
INSURANCE PROVIDED 8v THESE POLICIES EXCLUDES COVERAGE ~OR ANY
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AC:ORD 101 (2tGllllt)
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