HomeMy WebLinkAboutItem #11 Approval of third Addendum to consulting Agreement with SMW GeoSciences, Inc.
AGENDA ITEM COVER SHEET
Meeting Date: April 6, 2010
Item # / /
Contact Name:
Contact Number:
Charles K. Smith, P.E.
407 -905-3100 ext. 4000
Reviewed By:
Department Director: Charles K. Smi
City Manager: Robert Frank
Subject: Third Addendum to Consulting Agreement with SMW GeoSciences, Inc.
Background Summary: The Utilities Department utilizes the consulting services of SMW GeoSciences,
Inc., for assorted projects throughout the year, such as receiving assistance for renewing and compliance of
the Consumptive Use Permit, Alternative Water Supplies planning and Water Conservation Program
assistance. The original agreement was executed on January 17, 2006 and was authorized for two years,
with a one-year extension executed on February 18, 2008, and an Addendum executed February 3, 2009.
Staff recommends extending the terms of the Agreement through January 17, 2011.
The Consultant is seeking no changes to the agreement or any increase to fees for services. Attached is a
scope of services to be completed throughout the contract extension period.
Issue:
Should the Mayor and Commission authorize the Mayor to execute Third Addendum to the Consulting
Agreement between the City of Gcoee and SMW GeoSciences, Inc.?
Recommendations
Motion to authorize the Mayor to execute the Third Addendum to the Consulting Agreement by and
between the City of Ccoee and SMW GeoSciences, Inc" to retain consulting services through January 17,
2011.
Attachments:
Third Addendum to "Consulting Agreement" and memo of planned scope of services.
Financial Impact:
There is no direct Financial Impact upon approval. Presently SMW has open, ongoing funded service work
orders in the approximate amount of $36,000, of which about $14,000 has been expensed to date. It is
anticipated that the services required during the contract extension should not exceed $65,000.00 with
$35,000 already included within the Fiscal Year 2009/2010 Approved Budget and the remaining $30,000
being requested in Fiscal Year 2010/2011 Budget.
Type of Item: (please mark with an "x')
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
Commission Approval
Discussion & Direction
For Clerk's Deaf Use:
Consent Agenda
_ Public Hearing
_ Regular Agenda
Original DocumenUContract Attached for Execution by City Clerk
Original DocumenUContract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
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Mavor
S. Scott Vandergrift
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Commissioners
Gary Hood, District 1
Rosemary Wilsen, District 2
Rusty Johnson, District 3
Joel F. Keller, District 4
City Manager
Robert Frank
MEMORANDUM
TO:
Job File
FROM:
Charles K, Smith, P.E.
Utilities Director
DATE:
April 6, 2010
RE:
SMW GeoSciences Anticipated Services through January 17,2011
The following is a list of all of the services it is anticipated SMW GeoSciences will provide
through January 17,2011 (the extension period):
1. Respond to CUP RAI#6
2. Assistance with CUP Issuance
3. CUP Condition: Establishment of Wetlands Monitoring Sites
(assume 3 sites)
- Site approval coordination with SJRWMD
- Access agreement (if required)
- Soil sampling
- Vegetative survey
- Establish permanent photographic stations at each well
- Elevation survey
- Installation of monitoring wells and data loggers
- Well construction permits and well completion reports
- Baseline monitoring report
- Ongoing water level data collection
4. CUP Condition: Wetland Monitoring and Semi-annual Reporting
(assume 3 sites)
- Download data from transducers
- Transfer pumping, rainfall and water level data into District approved
format
- Photographic Survey (September)
- Prepare one semi-annual report (July - December)
City ofOcoee Utilities. 1800 A.D. Mims Road. Ocoee, Florida 34761
Phone: (407) 905-3159 . Fax: (407) 656-7416 . www,ocoee.org
.'"...
5. Water Supply Planning Assistance
- Meeting attendance
- Ordinance assistance
- Coordination with ongoing District policies and rule-making: CFCA, CUP rulemaking
enhancements, Water Supply Assessment (WSA), Water Supply Plan (WSP)
- 1 0 Year Work Plan and Comp Plan assistance
- Detailed Water Audit
- Evaluation of reclaimed water demands for Public Access Reuse
- Supporting services for A WS partnerships
- Goal-based water conservation plan assistance
Mavor
S. Scott Vandergrift
center of Good L .
~"o-e J~i~
Commissioners
Gary Hood, District 1
Rosemary Wilsen, District 2
Rusty Johnson, District 3
Joel F. Keller, District 4
City Manager
Robert Frank
THIRD ADDENDUM TO "CONSULTING AGREEMENT"
This Third Addendum to the Agreement by and between the CITY OF OCOEE, herein referred to
as the "CITY" and SMW GEOSCIENCES. INC., herein referred to as the "CONSULTANT", and
whose addresses are contained in the original "Consulting Agreement" whose effective date is
January 17,2006, which was amended February 3, 2009, and do hereby mutually agree to extend
the terms of said Agreement through January 17, 2011.
IN WITNESS THEREOF, both parties hereby mutually agree to the original conditions and
terms of the initial Agreement and hereby acknowledge the conditions of this Agreement and
execute the same on this day of , 2010.
Accepted bt
~~J;(~
Authorized s gnature of SM
GeoSciences' Representative
or its Authorized agent
Date:
frD3
,2010
Accepted by:
Date:
,2010
Authorized signature of the City
of Ocoee's Representative or its
Authorized agent
City ofOcoee Utilities Department. 1800 A.D. Mims Road. Ocoee, Florida 34761
Phone: (407) 905-3159 . Fax: (407) 656-7416 . WWW.ocoee,org