HomeMy WebLinkAboutItem #04 Approval of Maintenance Contract for Development Services Software
Meeting Date: May 4, 2010
Item # ~
Contact Name:
Contact Number:
Craig A. Shadrix
(407) 905-3157
Reviewed By:
Department Director:
City Manager:
Subject: Maintenance Contract for Development Services Software
Background Summary:
On April 7, 2009, the City of Ocoee and the University of Central Florida (UCF) entered into an agreement
which allowed UCF to develop a software program for the tracking and processing of Development Services
permits and projects. Clear Village, Inc. has since offered to provide maintenance for the Development Services
tracking software that was developed by UCF.
Issue:
In 2009 UCF developed a software program for the City that allows for the tracking and processing of
development permits and projects. Clear Village, Inc. has offered the City a maintenance contract for the
software that was developed by UCF. Under this contract, Clear Village, Inc. will maintain and support the City's
software system by providing updates and new releases, and will issue patches to fix bugs and deliver
enhancements. The contract will terminate on September 30, 2010, with an option to renew it each year on
October 1, 2010 for a one year period with a maximum of four renewals. The benefit to the City of entering into
this contract is the reasonable pricing along with the guarantee of all of the new development software
developed by Clear Village, Inc. The return on investment with this contract will guarantee a stream of updated,
market ready software that will expand the speed and service delivery of the Development Services
Department.
Recommendations
Staff recommends that the Mayor and City Commission enter into the attached Maintenance Contract with
Clear Village, Inc.
Attachments:
Agreement between Clear Village, Inc. and the City of Ocoee
Financial Impact:
The contract is competitively priced at $20,000 for year one, followed by $35,000 for each of the remaining four
years. The amount to be paid prior to the current fiscal year end will be a pro-rata share of the $20,000, paid
from existing budgeted funds.
Type of Item: (please mark with an "x'J
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
Commission Approval
Discussion & Direction
For Clerk's Deot Use:
X Consent Agenda
Public Hearing
Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by 0
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