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Home My WebLink AboutItem #05 Approval of State Highway Lighting, Maintenance, and Compensation Agreement and Resolution center of GOOc! LI \\e l'J,,_ ~ AGENDA ITEM COVER SHEET Meeting Date: June 15, 2010 Item # 5 Contact Name: Contact Number: Stephen C. Krug 6002 Reviewed By: Department Director: City Manager: Subject: State Highway Lighting, Maintenance and Compensation Agreement. (Resolution) Background Summary: This agreement provides for funding from FDOT to the City to help defray the costs of street light operation and maintenance on several State highways within Ocoee's corporate limits. The work order under this Agreement will provide Ocoee with an annual payment of $26,507.79 for the 2010-2011 fiscal year. This figure reflects a 3% increase per unit cost from the previous year. Public Works recommends approving the new work order under the State Highway Lighting, Maintenance and Compensation Agreement with the FDOT. Issue: Request the City Commission to approve the new work order for the State Highway Lighting, Maintenance and Compensation Agreement with the FDOT. Recommendations Recommend the City Commission approve the new work order for the State Highway Lighting, Maintenance and Compensation Agreement, AM-626, with the FDOT, and authorize the Mayor and City Clerk to execute the Agreement and Resolution. Attachments: Original State Highway Lighting, Maintenance and Compensation Agreement, AM-626 and Resolution. State Highway Lighting, Maintenance and Compensation Agreement Certification Financial Impact: The $26,507.79 represents a 3% increase over the current FDOT lighting supplement. Type of Item: (please mark with an "x'j Public Hearing Ordinance First Reading Ordinance Second Reading Resolution ~ Commission Approval Discussion & Direction For Clerk's DeDI Use: Consent Agenda Public Hearing Regular Agenda -X Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. Reviewed by ( ) ~J# N/A N/A 2 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY OF OCOEE, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A ST A TE HIGHWAY LIGHTING, MAINTENANCE AND COMPENSA TION AGREEMENT BETWEEN THE CITY AND THE FLORIDA DEP ARTMENT OF TRANSPORT A TION FOR THE MAINTENANCE OF STREET LIGHTING ON ST ATE ROAD RIGHT- OF-WAYS BY THE CITY; PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OCOEE, FLORIDA, AS FOLLOWS: SECTION 1. The City Commission of the City of Ocoee has the authority to adopt this Resolution pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166, Florida statutes. SECTION 2. The Mayor and City Clerk are hereby authorized and directed to execute that "State Highway Lighting, Maintenance and Compensation Agreement, Contract No.: AM- 626, for Fiscal Year 2010/2011" between the City and the Florida Department of Transportation, a copy of which is attached hereto and incorporated by reference. SECTION 3. Severability. If any section, subsection, sentence, clause, phrase or portion of the Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not effect the validity of the remaining portion hereto. SECTION 4. Effective Date. This Resolution shall become effective immediately upon passage and adoption. PASSED AND ADOPTED this ATTEST: Beth Eikenberry, City Clerk (SEAL) FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE, FLORIDA APPROVED AS TO FORM AND LEGALITY THIS DA Y OF ,2010. FOLEY & LARDNER LLP By: City Attorney day of ,2010. APPROVED: CITY OF OCOEE, FLORIDA S. Scott Vandergrift, Mayor APPROVED BY THE CITY OF OCOEE COMMISSION AT A MEETING HELD ON ,2010, UNDER AGENDA ITEM NO. ;;;;;;;;;!. --::: ',,-- ~ ===:; -=s ~ ":"" \,\ Florida Department oj' Transportation CHARLIE CRIST GOVERNOR 420 West Landstreet Road Orlando, Florida 32824 STEPHANIE C. KOPELOlJSOS SECRETARY April 30, 2010 The Honorable Scott Vandergrift City of Ocoee 150 North Lakeshore Drive Ocoee, Florida 34761 Subject: State Highway Lighting, Maintenance and Compensation Agreement Work Order: Fiscal Year 2010/2011 Contract No.: AM-626 Financial Project No.: 413615-6-78-03 FEID No.: VF-596019764-002 Resolution No: City Commission Meeting Minutes 08/06/2002 Dear Mayor Vandergrift: You are hereby authorized to perform maintenance of the State Highway Lighting Systems within your jurisdiction in accordance with the terms and conditions of the State Highway Lighting, Maintenance and Compensation Agreement. The total compensation for Fiscal Year 2010/2011 paid under this Work Order is $26,507,79. This amount reflects a 3% increase per unit cost from the previous year. The compensation period for this work order will begin July 1, 2010, and end June 30, 2011. Please execute and/or return the following documents directly to this office in the enclosed self-addressed envelope. In order to auarantee availabilitv of funds. these documents must be returned to this office no later than June 7. 2010. . Sign and return this oriainal work order confirming receipt and the City's agreement with the compensation terms listed above. . Sign, have notarized and return the enclosed State Highway Lighting, Maintenance and Compensation Agreement Certification. . If the Resolution document referenced above is no longer current, return a copy of the current Resolution, www.dot.state.tl.us State Highway Lighting, Maintenance and Compensation Agreement Work Order (FY 2010/2011) Contract No.: AM-626 Page Two of Two If you wish to receive payment for the Fiscal Year 2009/2010 Work Order, please submit an invoice to this office any time after May 19, 2010. The State Highway Lighting, Maintenance and Compensation Agreement, Paragraph 2,c, states: "Invoices may be submitted any time after May 19th of the fiscal year in which the services were provided, but no later than 180 days after the end of the fiscal year, Payment shall be made in one lump sum as provided in paragraph 4 hereof." Invoices for Fiscal Year 2009/2010 must be received no later than December 27.2010. A sample invoice is attached for your information. Please verify that all information contained on the sample invoice is included on your invoice. If you have any questions, please contact Renee' Hutchison at 407-858-5900. Attachments: State Highway Lighting, Maintenance and Compensation Agreement Certification Sample Invoice MAINTAINING AGENCY Concurrence By: Typed Name: Title: Phone: Date: 1 www.dot.state.fl.us STATE HIGHWAY LIGHTING, MAINTENANCE AND COMPENSATION AGREEMENT CERTIFICATION I, (Name) (Title) , hereby certify that the State Highway Lighting (Local Maintaining Agency) Facilities for Financial Project ID: , Contract No.: In County (Counties) were performed to keep all Facilities fully operating, properly functioning, with a minimum of 90% of the lights burning for any lighting type (ex. high mast, standard, underdeck, sign) on the roadway system at all times for their normal expected useful life in accordance with the original design thereof, whether necessitated by normal wear and tear, accidental or intention damage, or acts of nature. All maintenance was performed in accordance with Agreement terms and according to the Manual of Uniform Traffic Control Devices; all other applicable local, state or federal laws, rules, resolutions or ordinances and FDOT procedures. (SIGNA TURE) (DATE) State of Florida County of Sworn to and subscribed to before me this day of ,20 Notary Public, State of at large. My Commission expires Customer Name Address City, State, Zip Code Phone To: Florida Department of Transportation Attention: Contract Manager 420 West Landstreet Road Orlando, Florida 32824 Contract No.: Dates of Service: QUANTITY 1 LUMP SUM ~'lIrt..llt ~ ~ 'Ji~ "" ~ " ... '<'4,..... '~~ '" " ... ....._g.~,,8""'..... -- ......:'>.~ 1 \, /' / l \ "" l;. ~ DESCRIPTION l * ""!;i, '" 'Ii.. ""Mh' '\. . ~ ~"4. ' J', ...., \ ~ ., ',/ " ."" INVOICE Date of Invoice: Invoice Number: County: F.I.D.#: " ~, l / '" " ... !} .... .~ SUBTOTAL TOTAL DUE NOTE: State Highway Lighting, Maintenance and Compensation Agreement Certification Must Accompany Your Invoice. TOTAL $0.00