HomeMy WebLinkAboutEmergency Item #2 Award Lighting Installation at Tiger Minor Park to the Firm of Musco Sports Lighting in the Amount of $59,500
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AGENDA ITEM COVER SHEET
Meeting Date: June 15, 2010
Item # Emergency
Contact Name:
Contact Number:
AI Butler
407-905-3100, ext. 1543
Subject: Award lighting installation at Tiger Minor Park to the firm of Musco Sports Lighting in the
amount of $59,500.00.
Background Summary:
The City has undertaken a project to improve tennis courts at three city parks; the firm of Trimble &
Son was selected as the contractor through a competitively bid procurement process. The largest
component of this work is the construction of three tennis courts at Tiger Minor Park. Lighting was not
part of the bid's scope of work, primarily due to budget concerns. At staff's request, the City
Commission approved a Change Order to add $30,000 to the Trimble & Son construction contract as
a maximum limiting amount to provide lighting. Subsequent negotiations with a number of potential
lighting suppliers has revealed that the lighting solutions possible at the $30,000 price point fail to
meet a number of critical requirements, such as not placing any poles within the fenced playing area,
providing sufficient light levels, and keeping the light from trespassing onto neighboring properties.
As an alternative to stay within the project budget, staff investigated the re-use of existing poles and
fixtures. Although this approach does provide cost savings, it presents a number of shortcomings,
such as not being able to light all three courts, experiencing higher energy consumption than that of
newer light fixtures, and a relatively short lifespan given the current age of this equipment.
The third alternative is to meet all lighting requirements with new equipment and to look at the 10-year
Iifecycle costs of various potential solutions. After a review of the industry's offerings and various
competitive bidding processes used by other Florida local governments in comparison to our design
specifications, staff has selected a solution offered by Musco Sports Lighting (Clermont, FL) that
supplies new metal poles and high-efficiency fixtures. In addition, the package includes 10 years of
maintenance, a complete relamping at the end of the lamps' useful life, an online lighting control and
monitoring system, and energy savings for the three-court system that approach 50% compared to the
old two-court lighting system. The cost of this lighting solution is $59,500. Some additional funds will
be required to get power to the new light control center.
Issue:
The Engineering and Parks & Recreation Departments have proposed that the City Commission
approve the price proposal of June 15, 2010, and award the work to Musco Sports Lighting under the
terms of the Clay County Bid No. 08/09-3 and the project proposal. The proposal provides a complete
turnkey installation using four poles and 12 fixtures that generate a uniform 40 foot-candle lighting
level sufficient to allow tournament play at night at a cost of $59,500.00.
Recommendations
The Engineering and Parks & Recreation Departments recommend that the City Commission approve
the proposed project scope of work, allocate $32,500.00 from remaining in the Contingency Fund,
reallocate $27,000 previously added to the work by Trimble & Son through Change Order NO.1 for the
Tennis Court Reconstruction Project, and authorize the Finance Department to issue the required
purchase order for $59,500 to Musco Sports Lighting of Clermont, FL. This recommendation results in
$3,000 being retained in the project budget for providing underground power from the point of service
to the lighting control panel and other related actions. Change Order No. 1 for the work by Trimble &
Son will be rescinded.
Attachments:
Price proposal by Musco Sports Lighting for a complete turnkey system with new metal poles and
energy-efficient fixtures, plus all required conduit, wiring, and control systems.
Financial Impact:
The $32,500.00 in additional funding for the related purchase order will be provided by the City's
General Contingency Fund.
Type of Item: (please mark with an "x')
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
Commission Approval
Discussion & Direction
For Clerk's DeDi Use:
Consent Agenda
Public Hearing
Regular Agenda
Original DocumenVContract Attached for Execution by City Clerk
Original DocumenVContract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
~/0If-'
N/A
N/A
N/A
2
Musco Sports Lighting * 2220 Cluster Oak Dr., #H * Clermont, FL 34711
Telephone (352) 243-9999 * Fax (352) 243-2791 * Toll Free (888) 962-8080
TIGER MINOR TENNIS
3 x TENNIS COURTS (SIDE BY SIDE)
OPTION 2 - New poles & Fixtures
Date: June 15, 2010
Equipment Description - Light Structure Green fixtures
Light Structure Green™ System delivered to your site in Five Easy Pieces™
· 4 x Pre-cast concrete bases
. 4 x 50'mh galvanized steel poles
. UL Listed remote electrical component enclosure & Pole length wire harness
. 12 x Factory-aimed and assembled luminaires
Also Includes:
. Energy savings of more than 50% over a standard lighting system
. 50% less spill and glare light than Musco's prior industry leading technology
. Musco Constant 25™ warranty and maintenance program that eliminates 100% of your maintenance costs
for 25 years, including labor and materials
. Guaranteed 40fc - constant light for 25 years, +/- 10% per IESNA RP-06-01
. Two group re-Iamps each at the end of the lamps' rated life, 5000 hours
. Control Lin~ Control & Monitoring System for flexible control and management of your lighting system
. Lighting Contactors
. Based on FBC 2006, 11 Omph wind speed
. Installation based on attached scope of work
Musco will attempt to coordinate shipment so that delivery corresponds with the customer's payment schedule. It
will be the responsibility of the wholesaler to ensure that Musco is aware of this delivery timeframe. Terms: Net 30
days upon delivery
. Delivery to the job site from the time of order, submittal approval, and confirmation of order details
including voltage and phase, pole locations is approximately 30-45 days. Due to the built-in custom light
control per luminaire, pole locations need to be confirmed prior to production. Changes to pole
locations after the product is sent to production could result in additional charges.
Sales tax is not included as part of this Quote.
Quote
Pricing as per Clay County Bid #08/09-3
$59.500.00
~~ 9.lJefeOt~
Pricing furnished is effective for 60 days unless otherwise noted and is considered confidential. Divulging technical or
pricing information to competitive vendors will result in removal from the bid list.
Musco Sports Lighting * 2220 Cluster Oak Dr., #H * Clermont, FL 34711
Telephone (352) 243-9999 * Fax (352) 243-2791 * Toll Free (888) 962-8080
OPTION 2
Scope of Work, Turnkey Installation
Owner Responsibilities:
. Complete access to the site for construction.
. Locate existing underground utilities and irrigation systems.
. Repair and replacement of any field turf, asphalt, curbs, and concrete damage.
. Provide a source of water such as a fire hydrant or 2" water line for foundation excavation.
. Extra costs associated with foundation excavation in non-standard soils (rock, caliche, high water table,
collapsing holes, etc.). Standard soils are defined as soils that can be excavated using standard earth auguring
equipment.
. Demolition of existing poles & fixtures
. Permitting Fees
Musco Responsibilities:
. Provide required poles, fixtures, and foundations.
. Provide layout of pole locations and aiming diagram.
. Provide Project Management assistance as needed.
. Provide structural designs.
Musco Subcontractor Responsibilities:
. Surveying in pole locations
. Electrical conduit, wiring and switchgear (service to be within 100', based on 480/3 phase power)
. Removal of drilling spoils, trash & debris
. Off Loading Musco contactor Cabinets
. Provide equipment and materials to off load equipment at jobsite per scheduled delivery.
. Provide storage containers for material as necessary and dumpsters for waste disposal.
. Provide required structural permits.
. Confirm the existing underground utilities and irrigation systems have been located and are clearly marked so as
to avoid damage from construction equipment.
. Provide materials and equipment to install LSS foundations as specified on Layout.
. Provide and install ground rods (one per pole location) for lightning protection per NFPA 780 Code. Poles 70'
and below require a #2 ground wire. Poles 80' and above require 2/0 ground wire. Ground rods to be 3/4"x I 0'
or S/8"x8' with a 10' embedment. Ground rods must be installed in soil, not in the concrete backfill.
. Remove spoils to owner designated location at jobsite.
. Provide materials and equipment to assemble (12) LSG fixtures and terminate all necessary wiring.
. Provide equipment and materials to assemble and erect (4) LSS Poles.
. Keep all heavy equipment off of playing fields. Repair damage to grounds which exceeds that which would be
expected. Indentations caused by heavy equipment traveling over dry ground would be an example of expected
damage. Ruts and sod damage caused by equipment traveling over wet grounds would be an example of
damage requiring repair.
. Provide startup and aiming as required to provide complete and operating sports lighting system.
Thank you for considering Musco for your sports-lighting needs. Please contact me with any questions.
Bob DeCouto
Sales Representative
10- Year Life Cycle Cost
City of Ocoee
Tiger Minor Tennis
Prepared for: Jeff Hayes
2/9/201 0
Total MWh
Metric Tons of CO2
Energy
Group Relamp
Lamp Maintenance
Controls - Energy
Controls - Labor
10- V ear Life Cycle Cost
Existing
293
210.5
$43,977
$5,708
$10,000
$10,994
$0
$70,679
Assumptions
Llght.StJ.~cture
~rz.€€~..
Energy & Controls
Savings
155
111
$27,619
$0
$0
$0
$0
$27,619
$16,358
$5,708
$10,000
$10,994
$0
$43,060
Customer Provided Energy Data:
'Energy Cost per kWh
Annual Operating Hours
$0.150
1370
Technology Specific Data:
Green Generation Lighting@ Fixture Oty. 12
Average kW demand per fixture
Useful lamp life (Hours)
Typical Floodlighting Fixture Oty.
Average kW demand per fixture
Rated Life (Hours)
Useful lamp life (Hours)
1.12
12,500
20
1.07
10,000
6,000
Controls Information:
Controls Energy Savings
Labor Rate per Hour
# On/Off Cycles per Year
Labor Hours per Cycle
25%
$0.00
o
o
Lamp Maintenance Data:
Lamp replacement cost $125
including parts, equipment & labor
Annual Energy Savings =
Average Annual Savings =
$2,735
$4,306.01
NOTE:
Life cycle costs are based upon the assumptions given above. Any variation in this data will change the life cycle cost
proportionately.
Carbon dioxide (CO 2) is emitted by the power plant when generating the total kWh used by the lighting system.
Generating one kWh of electricity in the United States emits an average of 1.583 Ibs of CO 2' One metric ton equals
2,204.6Ibs.
Source for CO 2 calculations: http://www.epa.govlcleanenergy/energy-resourceslrefs.html(4-15-09) CUD
mu~~O.
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@ 2005, 2009 Musco Lighting 8D-7200-1 We Muelt Happen.
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