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HomeMy WebLinkAbout06-01-10MINUTES OCOEE CITY COMMISSION June 1, 2010 at 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission Chambers of City Hall. Commissioner Keller gave the invocation, followed by the Pledge of Allegiance to the Flag, and led by Commissioner Wilsen. City Clerk Eikenberry called roll and declared a quorum present. Roll Call: Commissioner Hood, Commissioner Wilsen, Mayor Vandergrift, Commissioner Johnson and Commissioner Keller. Also Present: City Attorney Rosenthal, Cit Mana er Frank, Cit Clerk Eikenberry B. PRESENTATIONS AND PROCLAMATIONS Presentation -Recognition of Sponsors, City Departments, and Employees for their Participation in the City of Ocoee 5th Annual Spring Fling. (Deputy Chief Goclon) Presentation -Recognition of Sergeant William Wagner, Officer of the First Quarter. (Deputy Chief Goclon) C. COMMENTS FROM CITIZENS/PUBLIC None D. STAFF REPORTS AND AGENDA REVIEW City Manager Frank made the following announcements: 1) Parks and Recreation Department will be holding a dedication ceremony on Tuesday, June 15, 2010, at 9 am at Prairie Lake Park, to mark the improvements that have been made thus far. 2) Parents can still sign up their children for swimming lessons at the Parks and Recreation Department located at the Jim Beech Recreation Center. Cost of the lessons is $50/per session. 3) A Joint Session of the Planning and Zoning Commission and the Community Redevelopment Agency (CRA} will be held on Tuesday, June 8, 2010, at 7pm in the City Hall Commission Chambers. This is a Public Hearing regarding the change in the zoning map and creating special overlay areas within portions of the Minorville and Lake Bennett Activities Center, prohibiting certain otherwise permitted uses within such areas, and adopting a special development plan applicable to such areas. The regular Planning and Zoning Commission meeting will follow. 4) Improvements at the tennis and basketball courts at 3 city parks began today. Tiger Minor Park tennis and basketball courts will be out of service beginning June 3, 2010. Tennis lessons have been relocated to Parkside Coventry Park for now. Replacement of the Tiger Minor Park basketball courts is not within the scope of the current project and the adopted Master Plan calls for it to be relocated south of the intersection of Sleepy Harbor Drive and Butterfly Creek Drive; however, this phase of the work may/may not be included in the fiscal year 2011 CIP Plan. City Commission Regular Meeting June 1, 2010 5) City Manager Frank lastly announced that the Florida League of Cities (FLC) has sent a letter requesting them to appoint a delegate to their 84th Annual Conference to be held August 19th-21st, at the Weston Diplomat Hotel in Hollywood, FL. Without objection, the Commission appointed Commissioner Johnson as delegate. Mayor Vandergrift added that he had mentioned at a previous meeting that there is 45 mph speed limit sign about a 100 feet the west of Clarke Road that is on the ground and needs to be replaced, he said it is still down and wants staff to take care of that. E. COMMISSIONERS ANNOUNCEMENTS Commissioner Wilsen 1) announced the Teen Citizen Police Academy is July 19-23 from 10 a.m. - 1 p.m. and gave the eligibility requirements and said that Officer Carlos Anglero was the contact person for more information and registration. 2) She asked for Commission support to direct staff on the issue of updating the city code for tree trimming in residential neighborhoods. She would like to see them issue a permitting process appropriate to their goals of protecting trees as important resources, but one that will work well under current economic conditions. Ms. Elizabeth Osborne, 108 Miller Court, stated the city has no current code for tree planting, trimming, or removal in existing residential properties. She said the current codes fall under the Land Development Code (LDC), which seems to only relate to new development and allows all others to do as they wish. She expressed her concern that trees are an important resource and showed pictures of several trees in Sleepy Harbour that were not trimmed or maintained properly. She stated the City must have had legitimate concerns causing the strict tree codes in the LDC, and asked why the tree policy is not supported in the residential codes as well. She was also concerned that Ocoee has signs as being a Tree City USA; however, would like to see that supported. Development Services Director Shadrix responded that he and the Building Official have reviewed the current code and would like to tighten up the language. At the Commission's direction, he'd be happy to bring back a draft of language regarding a type of permit and how it could be administered, the applicability and condition relating directly to type of trees, and the replacement ratio. Commissioner Johnson said they need to look at things such as what they required at Lake Olympia, whereas they had to plant oak trees that are not growing into the walls. He said the same problems are happening around Roberson Road and Brookestone. Development Services Director Shadrix said the staff is looking at all of those issues and have a definite need of amending the LDC, so they will be discussing that at a later date. Mayor Vandergrift said Windermere has a wonderful code, as well as Winter Park, so suggested looking at those. Commissioner Keller said there are also issues with septic systems and trees so suggested they look at that, as well as any HOA bylaws regarding trees. Mayor Vandergrift asked to have staff look into this and get public input, and set up a Tree Committee to spirit this along and maintain our Tree City USA. He'd also like to add a sticker to those signs that this is Ocoee's 2°a year as a Tree City. Commissioner Wilsen, seconded by Commissioner Keller, moved to direct staff to bring back an ordinance clarifying the code and provisions for tree policies in the City of Ocoee to provide for a permitting program for trimming and maintaining trees in residential areas. Page2of5 City Commission Regular Meeting June 1, 2010 Commissioner Keller reported on June 12th the Fireworks Safety class with the Ocoee Fire Department will be held at the West Oaks Library at 11 a.m. F. CONSENT AGENDA 1. ApUravaL of the Regular City Commission Minutes.. Held on May 18, 2010. (City. Clerk Eikenberry) Approved on Consent. Motion carried 5-0. 2. :Appointment to the Board of Adjustment. (City Clerk Eikenberry) ~ ~ ~ , Ordinance No. X16 on September 15, 1970, created the Board of Adjustment to hcar and decide appeals for administrative review, to hear and recommend to the City Commission variances to zoning ordinances. This Board consists of five (5) regular members and two (2) alternate members. At this time there are five (5) regular members and one (1) alternate member. Currently there are no other applications on file to fill the board openings. Julie Robinson has indicated she would be interested in serving on the Board of Adjustment Board, filling the one (1) altemate member position currently open. Approved on Consent. Motion carried 5-0. 3. Reappointments to the Human Relations and Diversity Board. (City Clerk Eikenberry) On September 16, 2003, Resolution No. 2003-21, was adopted creating the Human Relations and Diversity Board, requiring no less than seven (7) members and no more than fifteen (15). The Resolution was then amended by Resolution 2004-11, which changed the quorum requirement to 50% plus 1. The two-year term of Shakeel Anjum expired in May. The member has indicated he is willing to serve another term, if reappointed. The current request for reappointment not withstanding, there re currently two vacancies on the board and one (l) pending applications. Approved on Consent. Motion carried 5-0. G. FIRST READING OF ORDINANCE ~, First Reading of Ordinance to Repeal and Replace Ordinance No. 2001-06, entitled "`Water Shortage Measures" with. "Water Conservation for Landscape Irrigation". (Second Reading .and Public Hearing is scheduled for- June I5, 2010, Regular- Cons~nission Meeting at i:15 p.rn.`or~ soon thereafter). .`(Utilities Director Smith) The City of Ocoee adopted Ordinance 2001-06 on February 20, 2001, establishing uniform citywide water shortage measw~es during drought periods. The ordinance included a provision to adhere to any restriction imposed by either St. Johns Water Management District or South Florida Water Management District during drought periods. The new ordinance provides a more comprehensive year-round water conservation program that includes a defined, allowable irrigation schedule. The proposed ordinance is consistent with SJRWMD; and SFWMD allows for the City of Ocoee to decide which district's requirements it adopts. The City must be consistent with the districts to be eligible for any grant funding. City Attorney Rosenthal read the title of the ordinance. Mayor Vandergrift asked if there were any comments or questions. Mayor Vandergrift announced that the second reading and public hearing will be held on June 15, 2010 at 7:15 or shortly thereafter. Page 3 of 5 City Commission Regular Meeting June 1, 2010 H. REGULAR AGENDA 5. Approval to Execute Emergency Medical Services Agreement between Orange County, Florida and Ocoee, FL. (Fire Chief MacNeil) In order to improve and expand the City of Ocoee's pre-hospital Emergency Medical Services, the Fire Department requested and was awarded a 100% non-matching grant from Orange County EMS for a fully equipped Life Pak-15 Monitor /Defibrillator. The Life Pak-15 Monitor /Defibrillator, valued at a $32,390, was purchased by Orange County EMS for the City of Ocoee. The monitor defibrillator has been received and is now in service. The subject agreement must be executed in order to complete the award process. Fire Chief McNeil stated this is a formality for the an the agreement with Orange County after receiving a grant award of a Life Pak-15; there is no financial impact to the City it was fully funded by Orange County. Commissioner Hood, seconded by Commissioner Wilsen, moved to approve the Emergency Medical Services Agreement between Orange County, Florida and Ocoee. Motion carried 5-0. I. STAFF ACTION ITEMS None J. COMMENTS FROM COMMISSIONERS Commissioner. Keller- 1) gave congratulations to all those who graduated at all grade levels 2) announced Prairie Lake Park dedication on June 15, 2010 at 9:00 a.m. 3) announced Fireworks Safety Course at the West Oaks Library at 11:00 a.m. on June 12`h~ Commissioner Johnson l) asked Parks and Recreation Director Hayes about the fence at Tiger Minor Park to keep people out of there at night. They are throwing beer cans around. Mr. Hayes stated that the tennis court project is now underway and the fence can now be tied in with that. Commissioner Johnson stated he would like the city to look into a sidewalk down Geneva Street from Bluford to Tiger Minor Park. He said kids riding bikes and walking have no way to get out of the road. Discussion regarding the fence at Tiger Minor Park clarified that there was a need to keep people out of the parking lot; there is an existing fence that only goes half way around. Mr. Hayes stated they are looking at replacing the existing wood fence. 2) asked Public Works Director Krug about getting Ocoee signs on Franklin Street coming off the SR 429 so that people would know when they have crossed into Ocoee. Mr. Krug said he would get with Development Services Director Shadrix on size and type of sign to place there. 3) said that he would like the City Manager to discuss any staffing changes being considered to be discussed with the Commission during budget workshop discussions or prior to that. City Manager Frank stated that the staff has already begun some budget discussions and Commission input is always encouraged any time before the budget workshops start in August. Mayor Vandergrift stated that individual sessions with the City Manager should occur before the workshop and then they will discuss it among each other at the workshops. Page 4 of 5 City Commission Regular Meeting June 1, 2010 Comntissioner ~Vilsen,,l) she added thanks to all who worked with the Spring Fling and stated that Martha Lopez Anderson, Debra Booth, Marge Johnstone, and Deputy Chief Goclon do a great job every year at making this event a success. -had no comments D!Iayor Vandergrift 1) announced that Ocoee High School Graduation on Monday, June 7, 2010 at 4:00 p.m. at the Amway Arena. 2) Westside Tech will have graduation ceremonies at Ocoee High School tomorrow night at 7:00 p.m. ADJOURN REGULAR CITY COMMISSION MEETING & OPEN WORKSHOP Mayor Vandergrift adjourned the Regular Commission Meeting at 8:04 p.m. He announced that there will be a workshop following the meeting but it will not be televised. The meeting was adjourned at 8:04 p.m. Attest: i Eikenberry, City rk APPROVED: City of Ocoee S. Scott Vandergrift, Mayor Page 5 of 5