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HomeMy WebLinkAboutItem #03 Approval of Edward Byrne Memorial Justice Assistance Grant FY 2010 AGENDA ITEM COVER SHEET Meeting Date: July 6, 2010 Item # 3 Contact Name: Contact Number: Charles J. Brown x 3021 Reviewed By: Department Director: Charles City Manager: Robert Frank Subject: Edward Byrne Memorial Justice Assistance Grant FY2010 application 2010-H7685-FL-DJ Background Summary: $18,109 has been made available for the Ocoee Police Department through the Edward Byrne Memorial Justice Assistance Grant. With this money, staff recommends the purchase of digital radios to become compliant with pending Federal mandates and maintain interoperability with surrounding law enforcement agencies. In order to maintain compatibility and interoperability with Motorola radios currently utilized by the Orange County radio users group, Motorola radios must be purchased. Motorola is a sole source provider for these radios and offers only the Orange County contract pricing. Issue: Should the Honorable Mayor and Board of City Commissioners authorize the Ocoee Police Department to apply for the $18,109 grant and purchase three (3) Motorola APX7000 Digital Portable Radios and one (1) earpiece from Motorola by piggybacking off the Orange County contract? Recommendations It is respectfully recommended that Honorable Mayor and Board of City Commissioners authorize the Ocoee Police Department to apply for the $18,109 grant and purchase three (3) Motorola APX7000 Digital Portable Radios and one (1) earpiece from Motorola by piggybacking off the Orange County contract. Attachments: Edward Byrne Memorial Justice Assistance Grant FY2010 application 2010-H7685-FL-DJ Financial Impact: $18,109 available to the Ocoee Police Department to expend on three digital portable radios and one earpiece. No matching funds are required for this grant. Type of Item: (please mark with an "x'J Public Hearing Ordinance First Reading Ordinance Second Reading Resolution x Commission Approval Discussion & Direction For Clerk's Deot Use: Consent Agenda _ Public Hearing _ Regular Agenda Original Document/Contract Attached for Execution by City Clerk Original DocumenUContract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by 0 ~M- N/A N/A N/A BJA FY 10 Edward Byrne Memorial Justice Assistance Grant (JAG) Program- Local Solicitation 2010-H7685-FL-DJ Abstract Applicant: City of Ocoee Ocoee Police Department 150 N. Lakeshore Drive Ocoee, FL 34761 Project Title: "Interoperable Digital Radio Upgrade Plan for the Ocoee Police Department" Amount Requested: $18,109.00 Introduction: The city of Ocoee is 14.35 square miles and is located in Orange County, Florida and has over 35,000 residents who receive city services. The city is affected by the tourism industry and has a high volume of traffic on a daily basis which comes from State Road 429, State Road 50, State Road 408 and the Florida Turnpike. Goals and Obiectives: Goal 1- To be complaint with an agreement made between all agencies in Orange County, Florida to be digitally ready by the year 2012, by replacing three (3) analog radios with three (3) digital radios. JAG funds will be used to supplement the cost of three (3) digital radios and to also purchase one (1) ear piece for a digital radio. BJA FY 10 Edward Byrne Memorial Justice Assistance Grant (JAG) Program- Local Solicitation 20 1 0-H7685-FL-DJ Program Narrative Applicant: City of Ocoee Ocoee Police Department 150 N. Lakeshore Drive Ocoee, FL 34761 Project Title: "Interoperable Digital Radio Upgrade Plan for the Ocoee Police Department" Prol!ram Narrative: The city of Ocoee is 14.35 square miles and is located in Orange County, Florida and has over 35,000 residents who receive City of Ocoee services. The city is affected by the tourism industry and has a high volume of traffic on a daily basis which comes from State Road 429, State Road 50, State Road 408 and the Florida Turnpike. The City of Ocoee is requesting to use the $18,109.00 allocation of funds from the Edward Byrne Memorial Justice Assistance Grant (JAG) Program Local Solicitation to purchase digital radios and an earpiece for officers. The Ocoee Police Department currently has 84 analog radios used for police communications that will need to be replaced with digital radios by 2012. The Ocoee Police Department is in need of upgrading the police communication radios from analog to digital. This is part of an agreement with all the agencies in Orange County to be digital ready by the year 2012. These radios are an officer's lifeline and main method of communicating with dispatchers, other officers, and other agencies. Purchasing interoperable radio equipment will allow for improved communications during emergency situations. BJA FY 10 Edward Byrne Memorial Justice Assistance Grant (JAG) Program- Local Solicitation 20l0-H7685-FL-DJ Program Narrative Continued The radios will allow police officers to fully communicate with other emergency response personnel, cover a much larger area, and serve to deter crime by quicker response times. The new digital radios will ensure the Ocoee Police Department will be able to keep up with the communication requirements for homeland security, serve as an important law enforcement and emergency response tool, and improve emergency response which allows for quicker response during natural and manmade disasters and for enhanced law enforcement and public safety in our high growth region. Digital radios will be Project 25 compliant and encryption ready. Project 25 is a national mandate stating that all public safety radios shall be interoperable for public safety reasons. The Ocoee Police Department's Mission Statement is to be committed to partnering with the community to improve the quality of life, preserve order, and provide excellence in police service. The purchase of these radios will assist the department's mission by allowing it to maintain quality of services to the community it serves. JAG funds will be used to supplement the cost of three (3) digital radios and to also purchase one (1) ear piece for a digital radio. BJA FY 10 Edward Byrne Memorial Justice Assistance Grant (JAG) Program- Local Solicitation 2010-H7685-FL-DJ Budget Narrative Applicant: City of Ocoee Ocoee Police Department 150 N. Lakeshore Drive Ocoee, FL 34761 Project Title: "Interoperable Digital Radio Upgrade Plan for the Ocoee Police Department" Budeet Narrative: The City of Ocoee is requesting to use the $18,109.00 allocation of funds from the Edward Byrne Memorial Justice Assistance Grant (JAG) Program Local Solicitation to purchase digital radios and an earpiece for officers. The Ocoee Police Department currently has 84 analog radios used for police communications that will need to be replaced with digital radios by 2012. The Ocoee Police Department is in need of upgrading the police communication radios from analog to digital. This is part of an agreement with all the agencies in Orange County to be digital ready by the year 2012. These radios are an officer's lifeline and main method of communicating with dispatchers, other officers and other agencies. Purchasing interoperable radio equipment will allow for improved communications during emergency situations. The radios will allow police officers to fully communicate with other emergency response personnel, cover a much larger area, and serve to. deter crime by quicker response times. The new digital radios will ensure the Ocoee Police Department will be able to keep up with the communication requirements for homeland security, serve as an important law enforcement and emergency response tool, and improve emergency response which allows for quicker response during natural and manmade disasters and for enhanced law enforcement and public safety in our high growth region. . . " .. . BJA FY 10 Edward Byrne Memorial Justice Assistance Grant (JAG) Program- Local Solicitation 2010-H7685-FL-DJ Budget Narrative Continued Digital radios will be Project 25 compliant and encryption ready. Project 25 is a national mandate stating that all public safety radios shall be interoperable for public safety reasons. JAG funds will be used to supplement the cost of three (3) digital radios and to also purchase one (I) ear piece for a digital radio. Budgeted Item Description JAG Funds City Funds Total Three (3) digital radios $6,000.00 each $0.00 $18,000.00 One (1) ear piece for radio $70.00 each $0.00 $70.00 " BJA FY 10 Edward Byrne Memorial Justice Assistance Grant (JAG) Program- Local Solicitation 2010-H7685-FL-DJ Review Narrative Applicant: City of Ocoee Ocoee Police Department 150 N. Lakeshore Drive Ocoee, FL 34761 Project Title: "Interoperable Digital Radio Upgrade Plan for the Ocoee Police Department" Review Narrative: The JAG application will be presented to the City Commission during a Commission meeting on Tuesday, July 06, 2010. The City Commission is the governing board of the City of Ocoee. During this process the JAG application will be presented to the public allowing citizens of Ocoee and any other community organization attending the meeting the opportunity to comment. The agenda for all Commission meetings are posted on the City of Ocoee's website before and after each Commission meeting.