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Home My WebLink About07-20-10 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida July 20, 2010 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum lB. PRESENTATIONS AND PROCLAMATIONS Introduction of New Ocoee High School Principal (Mayor Vandergrift) I Mr. William "Bill" Floyd. Presentation - Promotion of Fire Department Engineer Colin McCormick and Introduction of Three New Fire Fighter Paramedics. (Fire Chief McNeil) I C. COMMENTS FROM CITIZENS/PUBLIC I D. STAFF REPORTS AND AGENDA REVIEW I E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MAITERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y. 1. Approval of Minutes for Regular City Commission Meeting Held July 6, 2010. (City Clerk Eikenberry) 2. Approval to Award Bid #B10-07 Sorenson Park Access Improvements to Southern Building Services, Inc. for an Amount Not to Exceed $76,000.00. (Purchasing Agent Tolbert) The City of Ocoee, Florida, in confonnance with the policies and procedures of the City of Ocoee (City) solicited bids from qualified contractors to reconstruct the access road, add sidewalks, improve bleacher and scorer's stand structures, replace baseball dugouts, and make related improvements at Sorenson Park in north central Ocoee. The intent of the project is to provide improved access to recreational facilities. 3. Approval of Edward Byrne Memorial Justice Assistance Grant FY 2010, Application 2011-JAGC-1325. (Police Chief Brown) An amount totaling $17,776 has been made available for the Ocoee Police Department through the Edward Byrne Memorial Justice Assistance Grant. With this money, staff recommends the purchase of digital radios to become compliant with pending Federal mandates and maintain interoperability with surrounding law enforcement agencies. In order to maintain compatibility and interoperability with Motorola radios currently utilized by the Orange County radio users group, Motorola radios must be purchased. Motorola is a sole source provider for these radios, and offers only the Orange County contract pricing. City Commission Regular July 20, 2010 4. Approval of Change Order No. 1 with Schuller Contractors, Inc. for the Reclaimed Water System Retrofit for Wedgewood Commons & Whitehill Subdivisions. (City Engineer Wheeler) The Reclaimed Water System Retrofit for Wedgewood Commons and Whitehill Subdivisions is a retrofit project which provides 156 residential homes with reuse water for irrigation. The system connects to the existing system at White Road and Clarke Road. The project also provides a 16" reclaimed main to facilitate future system expansion. Due to conditions in the field during construction a portion of reclaimed water main had to be installed using open-cut due to utility conflicts, MJ adaptors had to be used for valve and fitting connections due to warranty issues, and electro fusion couplers where used for connections to eliminate the need for large pits to be made. As with any construction contract that includes unit pricing and estimated quantities, the actually installed quantities need to be reconciled with the contract. 5. Approval of Resolution Regarding Orange County Local Mitigation Strategy. (Development Service Director Shadrix) The Orange County Local Mitigation Strategy Working Group is intent on finding reasonable approaches to making communities more resistant to disasters and ensuring that any redevelopment in the aftermath continues to lessen future vulnerability to those impacts. One of the most effective ways to do this is to have every local government recognize the importance of hazard mitigation and to develop and adopt the Local Mitigation Strategy (LMS). I G. FIRST READING OF ORDINANCE I 6. Health Central. (Second Reading and Public Hearing is scheduled for August 3,2010, Regular Commission Meeting at 7: 15 p.m. or soon thereafter). (Principal Planner Rumer) With respect to State annexation criteria, Chapter 171.044 of the Florida Statutes grants municipalities the authority to annex contiguous, compact, non-circuitous territory so long as it does not create an enclave. The subject properties are contiguous to the City limits on the north and west. To the north and west is property owned by Health Central. Health Central and the City will not be entering into an Annexation or Developer Agreement with this annexation as the parcels are located within the Target Area #3 of the CRA Target Areas Special Development Plan. a. Annexation b. Rezoning I H. SECOND READING OF ORDINANCE - PUBLIC HEARING I 7. RT Ocoee, LLC. (Advertised in the Orlando Sentinel on Thursday, July 8, 2010). (Senior Planner Howell) The applicant is requesting to rezone the subject property from General Industrial (1-2) to Restricted Manufacturing & Warehousing (I-I). The rezoning is being requested to permit a wholesale/internet vehicle sales location where customers will be invited onto the premises by appointment only with the appointments being setup through the internet. The applicant is requesting the rezoning since the 1-2 zoning designation does not permit car sales as an allowable use. a. Rezoning b. Development Agreement c. Waivers I I. REGULAR AGENDA 8. Approval of Request from the West Orange Senior Citizen Association to Conduct a Bingo Program at the Ison Center. (parks and Recreation Director Hayes) The West Orange Senior Citizen Association (WOSCA) is requesting authorization to conduct a bingo program at the Tom Ison Senior Citizen and Veterans Center on Sunday afternoons for approximately Page 2 of5 City Commission Regular July 20, 2010 four hours each day, from 1:00 pm. to 5:00 pm. Proceeds from the program will go to support the WOSCA and also be donated to an organization that serves the Ocoee area. The program will be open to the general public and is anticipated to attract approximately 30 to 50 participants on a daily basis. The WOSCA has requested that a contribution of$IOO per date be paid to the City in-lieu-of the rental fee of$65.00 per hour. 9. Approval of Funds for the Demolition of 1400 Samantha Street and 504 Withers Court. (Deputy Fire Chief Stanley) Both of these homes were severely damaged by fire back in 2007 and have been declared unsafe, fire hazard, and a nuisance. The Code Enforcement Board has authorized the City to abate the nuisance and assess the cost against each property. 10. Human Relations Diversity Board Issues. (City Clerk Eikenberry) a. Approval of Resolution 2010-010, Amending Resolution 2004-11 and Adopting Changes to the HRDB General Purposes and By-Laws. At the July 6, 20 I 0, City Commission Meeting, HRDB Board Chair Maxwell expressed a serious interest in having two non-residents of Ocoee be considered for membership on the HRDB Board. Consensus of the Commission was that the resolution and bylaws be amended on the next regular meeting agenda, allowing the Commission to waive the residency requirement, prior to making appointments. b. Appointment to the HRDB Board. Pastor Gabriel Padilla, founding pastor of the multi-lingual, multi-cultural Elevation Christian in Ocoee, has expressed an interest in serving on the Human Relations Diversity Board. Pastor Padilla is not a citizen of Ocoee. He attended the last board meeting and introduced himself to the board. In addition to the board's appreciation for the pastor's ties to the Hispanic community, the board feels that the pastor has a great stake in Ocoee's growth and welfare. The board would like to have Pastor Padilla as a member. There are currently two vacancies on the board. c. Appointment to the HRDB Board. Ms. Maria Irizarry, a citizen of Winter Garden, has expressed a serious interest in becoming a member of Ocoee's Human Relations-Diversity Board. She has already volunteered to work with the board's subcommittee for the Hispanic Heritage event. Additionally, she would like to use her talents and skills to help the community by promoting diversity and understanding. At the last board meeting, Chairman Wm. Maxwell expressed his desire to have Ms. Irizarry as a member of the board. There are currently two vacancies on the board. 11. Discussion and Direction: Cemetery Issues. (City Clerk Eikenberry) a) The Installation of Crematory Vaults in the Ocoee Cemetery b) Maintenance Issues c) Enforcement of Section 61-12 Requiring Permits Prior to Placing a Memorial d) Revision of Chapter 61; Draft of Recommended Changes 12. Setting the Proposed Tentative Millage Rate for 2010/2011 Budget. (City Manager Frank) The TRIM Act requires local governing bodies to set a proposed tentative millage rate annually during the month of July. The property appraiser is then notified of the rate and uses it to advise taxpayers of their proposed tax levies for the next year. This rate can be lowered during the budget hearings in September, and has historically been done so by the city. HB-l establishes levels of approval by the governing body in setting the millage rate. This bill provides for a maximum millage rate that can be levied by the governing body with a ma;oritv vote. This maximum millage rate for the upcoming fiscal year, 6.4174, is an increase of the current year millage (5.4974). The rolled back rate for 2010/2011 is 6.3755. This rate is higher than the current year rate due to the decrease in assessed property value resulting from Amendment I and the decline in the economy. The City's assessed value decreased $285,624,020. This is a reduction of $1 ,523,084 at the current millage rate of 5.4974. The City can set the proposed millage for FY 10/11 up to 7.0591 with a SUDer maioritv vote by the Commission. A millage rate higher than the 7.0591 would require a unanimous vote by the Commission. The proposed budget is currently balanced at 5.4974. Page 3 of 4 City Commission Regular July 20, 2010 13. Set Workshop and Hearing Dates for the 2010/2011 Budget Process. (Finance Director Horton) Commission has previously selected August 11 th and 31 st as workshop dates. Workshops will begin at 6:00 p.m. Staff recommends the commission schedule the public hearings for September 15th and 29th. If there is a conflict with these dates we recommend alternate dates of September 15th and September 30th. Hearings will begin at 7:00 p.m. I J. STAFF ACTION ITEMS I K. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4 of5