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Home My WebLink AboutItem #03 Approval of Edward Byrne Memorial Justice Assistance Grant FY 2010 center of Good Lt ~ AGENDA ITEM COVER SHEET Charles J. Brown x 3021 Meeting Date: July 20, 2010 Item # :3 ~~~d~ ~ Department Director: Charles J. Brown/~ City Manager: Robert Frank Contact Name: Contact Number: Subject: Edward Byrne Memorial Justice Assistance Grant FY2010 application 2011-JAGC-1325 Background Summary: $17,776 has been made available for the Ocoee Police Department through the Edward Byrne Memorial Justice Assistance Grant. With this money, staff recommends the purchase of digital radios to become compliant with pending Federal mandates and maintain interoperability with surrounding law enforcement agencies. In order to maintain compatibility and interoperability with Motorola radios currently utilized by the Orange County radio users group, Motorola radios must be purchased. Motorola is a sole source provider for these radios and offers only the Orange County contract pricing. Issue: Should the Honorable Mayor and Board of City Commissioners authorize the Ocoee Police Department to apply for the $17,776 grant and purchase three (3) Motorola APX7000 Digital Portable Radios by piggybacking off the Orange County contract? Recommendations It is respectfully recommended that Honorable Mayor and Board of City Commissioners authorize the Ocoee Police Department to apply for the $17,776 grant and purchase three (3) Motorola APX7000 Digital Portable Radios from Motorola by piggybacking off the Orange County contract. Attachments: Edward Byrne Memorial Justice Assistance Grant FY2010 application 2011-JAGC-1325 Financial Impact: $17,776 available to the Ocoee Police Department to expend on three digital portable radios. No matching funds are required for this grant. Type of Item: (please mark with an "x'J Public Hearing Ordinance First Reading Ordinance Second Reading Resolution x Commission Approval Discussion & Direction For Clerk's Deaf Use: _____ Consent Agenda Public Hearing _____ Regular Agenda Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by 0 E rvt -61 &<lMUJf.A N/A N/A N/A Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Subgrant Recipient Organization Name: City of Oeoee County: Orange Chief Official Name: Scott Vandergrift Title: Mayor Address: 150 North Lakeshore Drive City: Oeoee State: FL Phone: 407-905-3100 Fax: Email: Zip: 34761-2258 Ext: 1037 ebrown@ci.ocoee.f1.us Chief Financial Officer Name: Wanda Horton Title: Finance Director Address: 150 North Lakeshore Drive City: Ocoee State: FL Phone: 407-905-3100 Fax: Email: Zip: 34761-2258 Ext: 1520 fi nan ced i rector@ci.oeoee.f1.us Application Ref # Contract 2011-JAGC-1325 -JAGC-ORAN- - - Section #1 Page 1 of 2 Rule Reference 11 D-9.006 OeJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Implementing Agency Organization Name: Ocoee Police Department County: Orange Chief Official Name: Title: Address: City: State: Phone: Fax: Email: Charles Brown Chief 646 Ocoee Commerce Parkway Ocoee FL 407 -905-3160 407 -656-0218 Zip: 34761 Ext: 3022 cbrown@ci.ocoee.f1.us Project Director Name: Randy Conyers Title: Sergeant Address: 646 Ocoee Commerce Parkway City: Ocoee State: FL Phone: 407-905-3160 Fax: 407-905-3164 Email: rconyers@ci.ocoee.f1.us Zip: 34761 Ext: 3018 Section #1 Page 2 of 2 Application Ref # Contract 2011-JAGC-1325 -JAGC-ORAN- - - Rule Reference 110-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide General Project Information Project Title: INTEROPERABLE DIGITAL RADIO UPGRADE PLAN FOR THE OCOEE POLICE DEPARTMENT City of Ocoee Ocoee Police Department 10/1/2010 End Date: 9/30/2011 Subgrant Recipient: Implementing Agency: Project Start Date: Problem Identification The Ocoee Police Department is in need of upgrading the police communication radios from Analog to Digital. This is part of an agreement with all agencies in Orange County to be digitally ready by the year 2012. Purchasing interoperable radio equipment will allow for improved communications during emergency situations. The radios will allow police officers to fully communicate with other emergency response personnel, cover a much larger area and serve to deter crime by quicker response times. Project Summary The Ocoee Police Department currently has 84 analog radios used for police communications that will need to be replaced by digital radios by 2012. Due to the budget constraints on all local, county, and state entities, the City of Ocoee would like to use this grant money to assist in the purchase of three digital radios. Application Ref # Contract 2011-JAGC-1325 -JAGC-ORAN- - - Section #2 Page 1 of 2 Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Section Questions: Question: Does the Subgrantee receive a single grant in the amount of $500,000 or more from the U.S. Department of Justice? Answer: No Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or more from the U.S. Department of Justice? Answer: No Application Ref # Contract 2011-JAGC-1325 -JAGC-ORAN- - - Section #2 Page 2 of 2 Rule Reference 110-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide General Performance Info: Performance Reporting Frequency: Quarterly Federal Purpose Area: 001 - Law Enforcement Programs State Purpose Area: E - Equipment Supplies - Purchase EquipmenVSupplies Activity Description Activity: Equipment and Supplies Target Group: Equipment and Supplies Geographic Area: Suburban Location Type: Police Department Objectives and Measures Objective: 25.E.SI - Amount of funds expended on equipment and/or supplies Measure: Part 1 Amount of funds to be expended to purchase equipment and/or supplies Goal: 17,776.00 Objective: 52.E.SI - Number of equipment items purchased with JAG funds by type of equipment Measure: Part 18 How many radios will be purchased? Goal: 3 Application Ref # Contract 2011-JAGC-1325 -JAGC-ORAN- - - Section #3 Page 1 of 2 Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Section Questions: Question: If "other" was selected for the geographic area, please describe. Answer: N/A Question: If "other" was selected for location type, please describe. Answer: N/A Application Ref # Contract 2011-JAGC-1325 -JAGC-ORAN- - - Section #3 Page 2 of 2 Rule Reference 110-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR I Vendor Number: 596019764 Budget: Budget Category Federal Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $0.00 $0.00 $0.00 Expenses $0.00 $0.00 $0.00 Operating Capital $17,776.00 $0.00 $17,776.00 Outlay Indirect Costs $0.00 $0.00 $0.00 -- Totals -. $17,776.00 $0.00 $17,776.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income (PGI) ? No Application Ref # Contract 2011-JAGC-1325 -JAGC-ORAN- - - Section #4 Page 1 of 3 Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Budget Narrative: This project is under the Operating Capital Budget Category. The digital radios are $5,925.00 each. Three will be purchased equalling $17,775.00. This grant allocated $17,776.00 for this program. Application Ref # Contract 2011-JAGC-1325 -JAGC-ORAN- - - Section #4 Page 2 of 3 Rule Reference 110-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Section Questions: Question: If salaries and benefits are included in the budget as actual costs for staff in the implementing agency, is there a net personnel increase, or a continued net personnel increase from the previous Byrne program? Answer: N/A Question: If benefits are to be included, are they reflected in the budget narrative? Answer: N/A Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or implementing agency, if it is the sheriff's office. Answer: N/A Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of salaries and benefits), and provide documentation of the appropriate approval of this plan. Answer: N/A Question: If the budget includes services based on unit costs, provide a definition and cost for each service as part of the budget narrative for contractual services. Include the basis for the unit costs and how recently the basis was established or updated. Answer: N/A Application Ref # Contract 2011-JAGC-1325 -JAGC-ORAN- - - Section #4 Page 3 of 3 Rule Reference 110-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide tlitd1i"dre~rtib'~ ':o::..~~~~.;.i""::"'!.o;'~~. Insert Standard Conditions Page here. Application Ref # Contract 2011-JAGC-1325 -JAGC-ORAN- - - Section #5 Page 1 of 1 Rule Reference 110-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, etc. are not acceptable. Signature: Typed Name and Title: Date: Typed Name of Subgrant Recipient: Signature: Typed Name and Title: Date: Typed Name of Implementing Agency: Signature: Typed Name and Title: Date: Application Ref # Contract 2011-JAGC-1325 -JAGC-ORAN- - - Section #6 Page 1 of 1 Rule Reference 110-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Insert Certifications and Authorizations here. Application Ref # Contract 2011-JAGC-1325 -JAGC-ORAN- - - Section #7 Page 1 of 1 Rule Reference 110-9.006 OCJG-005 (rev. April 2005)