HomeMy WebLinkAboutItem #06 Approval of Change Order No. 2 Clarke Road Rehabilitation Project
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AGENDA ITEM COVER SHEET
Contact Name:
Contact Number:
AI Butler, CIP Manager
407 -905-3100, ext. 1543
Meeting Date: September 21, 2010
Item # (0
~:"~:;:=~t Director: d~
City Manager: _--' __
Subject: Approval of and authorization for the Mayor to execute Change Order No. 2 for the Clarke
Road Rehabilitation Project, which reduces the final project cost by $29,944.28. (District 4 - Keller and
District 2 - Wilsen)
Background Summary:
The City undertook a major repaving effort for the portion of Clarke Road north of Silver Star Road in
cooperation with the Florida Department of Transportation using funds provided by the American
Recovery and Reinvestment Act. That work has been completed and a closeout change order is
required to reconcile contract quantities and installed quantities. The final cost of the project,
$975,598.02, was slightly less than the contract amount of $1,005,542.50 as a result of more unit
reductions than additions. Twelve new pay items were added over the life of the project in order to
properly account for contingency actions related to sidewalk upgrades, pavement markings, and traffic
signal work required by field conditions.
Issue:
The Engineering Department has proposed a change order to reconcile the project contract quantities,
as identified in the attached Change Order NO.2. These modifications would match contract unit
quantities to installed quantities. The change order also adds a few pay items necessary to properly
classify the work done in response to field conditions and to allocate contingency funds to their actual
uses.
Recommendations
The Engineering Department recommends that the City Commission approve the proposed Change
Order No.2, and authorize the Mayor and City Clerk to execute the required legal documents. Further,
the Department asks for the Mayor to be given the authority to execute any documents required to
closeout the project with the Florida DOT; e.g., to modify the amount of the LAP funding to match actual
project costs.
Attachments:
Proposed Change Order No.2.
Financial Impact:
There is no financial impact on the City. The project savings will be returned to the Florida DOT under
the terms of our existing Local Agency Program financial agreement.
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Type of Item: (please mark wifh an "x')
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
---.L Commission Approval
Discussion & Direction
For Clerk's DeDf Use:
Consent Agenda
Public Hearing
Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
~ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
N/A
N/A
N/A
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CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
CLARKE ROAD REHABILITATION
CHANGE ORDER NO.2
DATE: September 13,2010
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $1.005.542.50
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $1.005.542.50
Net Increase (Decrease) Resulting from this CHANGE ORDER ($29.944.28)
The current CONTRACT PRICE including this CHANGE ORDER $975.598.02
Original CONTRACT COMPLETION DATE: Mav 30. 2010
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS Mav 30. 2010
Net Increase Resulting from this CHANGE ORDER 0 days
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER Mav 30. 2010
Clarke Road Rehabilitation - ARRA Project, Change Order #2 1
CHANGES ORDERED:
I. REQUIRED CHANGES
This change order modifies original contract pay item quantities and establishes new pay items to
cover work for sidewalk and ramp construction at various locations throughout the entire project
limits. The new items are to be added to this project to reflect work done in conformance with
the plans and specifications and in response to field conditions. The funds are available due to
the project under running existing pay items. The total contract time is not affected by this
change.
II. JUSTIFICATION
The contract quantity changes noted below are in direct response to the impact of field
conditions, with deductions due to less adverse conditions exceeding increases in the work. One
deduction is in conformance with contract terms that allow the City to recover its inspection
overtime costs related to allowing the Contractor to work additional hours.
III. NARRATIVE OF NEGOTIATIONS
Change order pricing is the contractor's documented cost of the additional work, as negotiated
between the parties. The reductions and additions in contract quantities were calculated utilizing
the original bid unit prices. The cost of new pay items was negotiated between the parties.
IV. PAYMENT
The following bid items are hereby modified or established to use the new prices shown:
Additional
Item No. DescriDtion Previous Price (Reduced) Cost Revised Price
Rework Limerock Base, 6"
0210-1-1 (Silver Star to AD Mims) - Qty, $24,422.42 $4,311.82 $28,734.23
increase of632.23. SY
Limerock - New Material for
0210-1-2 Reworking Base (Silver Star to $11,062.41 ($10,086.25) $976.16
AD Mims) - Qty. decrease of
544.32 CY
Milling Existing Asphalt
0327-70- Pavement, 2.5" Average Depth $30,437.65 ($1,152.66) $29,284.99
13 (Silver Star to AD Mims) - Qty.
decrease of 1,356.07 SY
Milling Existing Asphalt
0327-70-6 Pavement, 1.5" Average Depth $24,335.50 ($136.37) $24,199.12
(AD Mims to Clarcona-Ocoee) -
OW. decrease of 160.43 SY
Clarke Road Rehabilitation - ARRA Project, Change Order #2
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Additional
Item No. Descriotion Previous Price (Reduced) Cost Revised Price
Superpave Asphaltic Concrete,
0334-1-13 Traffic C, 8" (Black Base $12,375.15 ($323.88) $12,051.27
Replacement, as Noted on Plans)
- Qty. decrease 00.07 TN
Superpave Asphaltic Concrete,
0334-1-13 Traffic C, 8" (Contingency) - $73,854.74 ($32,278.20) $41,576.55
Qty. decrease of 463 .83 TN
Superpave Asphaltic Concrete,
0334-1-23 Traffic C, PO 76-22, 1.5" - Qty. $247,274.91 $5,739.31 $253,014.22
increase of 68.57 TN
Asphaltic Concrete Friction
0337-7-32 Course, Traffic C, FC-9.5, 1"- $184,680.02 $9,461.39 $194,141.41
Qty. increase of 100.90 TN
Asphaltic Concrete Friction
0337-7-43 Course, Traffic C, FC-12.5, PO $180,267.84 ($4,492.20) $175,775.64
76-22, 1.5" - Qty. decrease of
58.86 TN
0522-1 Sidewalk, Concrete, 4" - Qty. $17,689.00 $8,176.61 $25,865.61
increase of323.57 SY
Detectable Warning on Walking
0527-1 Surface-Retrofit - Qty. decrease $8,041.65 ($5,897.21 ) $2,144.44
of 11
0546-71 Rumble Strip Set - Qty. increase $450.00 $150.00 $600.00
of 1
Conduit-Signals, F&I,
0630-1-12 Underground - Qty. decrease of $3,269.50 ($3,163.87) $105.63
629
Conduits-Signals, F&I,
0630-1-14 Underground-Jacked - Qty. $736.50 $520.46 $1,256.96
increase of 53 LF
0635-1-1 Pull & Junction Boxes, F&I- $1,759.44 ($1,539.51) $219.93
QW. reduction of7
0660-2- Loop Assembly, F&I, Type F- $12,881.07 ($1,515.42) $11,365.65
106 Qty. decrease of2
0700-20- Single-post Sign, F&I, Less than $9,256.00 ($1,246.00) $8,010.00
11 12 SF - QW. decrease of7
0706-3 Retro-reflective Pavement $7,000.00 $6,360.00 $13,360.00
Markers - Qty. increase of 1,590
0711-11- Thermoplastic, Standard, White,
111 Solid, 8" - Qty increase of 0.034 $19,987.98 $116.77 $20,091.0 I
NM
0711-11- Thermoplastic, Standard, White,
123 Solid, 12" - Qty. increase 0014 $5,964.75 $518.10 $6,482.85
LF
0711-11- Thermoplastic, Standard, White,
125 Solid, 24" - Qty. decrease of 85 $2,775.00 ($255.00) $2,520.00
LF
0711-11- Thermoplastic, Standard, White, $2,750.00 $660.00 $3,410.00
170 Arrow - OW. increase of 12
0711-11- Thermoplastic, Standard, Yellow,
211 Solid, 6" - Qty. increase of 0.164 $15,958.78 $563.335 $16,522.11
NM
Clarke Road Rehabilitation - ARRA Project, Change Order #2
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Additional
Item No. Descriotion Previous Price (Reduced) Cost Revised Price
0711-11- Thermoplastic, Standard, Yellow,
224 Solid, 18" - Qty. decrease of232 $786.25 ($429.20) $357.05
LF
0711-17 Thermoplastic, Remove - Qty $24,565.20 ($21,596.85) $2,968.35
decrease of 13,089 SF
0520-1-10 Type "F" Curb and Gutter - Qty $3,729.00 $8,834.37 $12,563.37
increase of710.73 LF
0520-2-4 Type "D" Curb - Qty. increase of $891.00 $3,302.64 $4,193.64
222.40 LF
0520-6 Shoulder Gutter - Qty. increase $660.00 $2,517.90 $3,177.90
of 152.60 LF
0570-1 Bahia Sod - Qty. increase of $4,800.00 $415.68 $5,215.68
346.40 SF
0522-2 Sidewalk, Concrete, 6" - Qty. of $0.00 $1,486.16 $1,486.16
39.79 SY
0630-1-11 Conduit, Signals, F&I, Above $0.00 $718.40 $718.40
Ground - Otv. of20.00 LF
0711-11- Thermoplastic, Standard, White, $0.00 $100.00 $200.00
160 "Merge" - Otv. of2
0711-11- Thermoplastic, Standard, Yellow, $0.00 $115.20 $115.20
211 Solid, 8" - Qty. of 144.00 LF
Total Contract Amount $1,005,542.50 . ($29,944.48) $974,381.17
V. APPROVAL AND CHANGE AUTHORIZATION
This proposed change to the Contract is to be approved by the City Manager of the City of
Ocoee. The aforementioned changes, and work affected thereby, are subject to all provisions of
the original contract not specifically changed by this Change Order. It is expressly understood
and agreed that the approval of the Change Order shall have no effect on the original contract
other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in Contract Price and Time shown hereon constitute full and complete compensation
and satisfaction for all costs and modifications of performance time incurred by the
CONTRACTOR as a result of this Change Order. No other claim for increased costs of
performance or modifications of time will be granted by the OWNER for the Work covered by
this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost
or time against the OWNER arising from or relating to the matters or Work set forth or
contemplated by this Change Order.
Clarke Road Rehabilitation - ARRA Project, Change Order #2
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RECOMMENDED BY:
ACCEPTED BY:
CITY OF OCOEE. FLORIDA
APAC-SOUTHEAST. INC.
By:
By:
Signature
Signature
Date:
Date:
Title:
Title:
APPROVED BY:
CITY OF OCOEE. FLORIDA
Owner
By:
Date:
Wanda Horton, Director of Finance
By:
Date:
Robert Frank, City Manager
By:
Date:
S. Scott Vandergrift, Mayor
Attest:
Beth Eikenberry, City Clerk
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE, APPROVED AS TO FORM
AND LEGALITY THIS DAY OF
,20_
APPROVED BY THE CITY OF OCOEE
COMMISSION IN A MEETING HELD ON
, 20_ UNDER
AGENDA ITEM NO.
By:
City Attorney
END OF CHANGE ORDER
Clarke Road Rehabilitation - ARRA Project, Change Order #2
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