HomeMy WebLinkAboutItem #07 Approval of Reduction of $40,479.78 in the Contract Amount for the Maguire Road-Turnpike Utility Relocation Project
center of GOOd L .
~
AGENDA ITEM COVER SHEET
Meeting Date: September 21, 2010
Item # '7
Contact Name:
Contact Number:
AI Butler
407 -905-3100, ext. 1543
Reviewed By:
Dept. Director:
City Manager:
~-
Subject: Reduction of $40,479.78 in the Contract Amount for the Maguire Road - Turnpike Utility
Relocation Project. (District 3 - Johnson)
Background Summary:
The City was required to relocate its utility facilities crossing under Florida's Turnpike, as a result of its
obligations under the Florida DOT right-of-way utilization permit that allowed the crossing, when that
agency decided to widen the Turnpike. This work required of the City included removal of a 12-inch
water main and a 12-inch sanitary sewer force main. In addition, the project included installation of a
replacement sanitary sewer force main at a greater depth. No replacement water main was
immediately necessary, as there are two other crossings of the Turnpike connecting southern Ocoee
to the rest of the city, but additional capacity will be necessary eventually to support growth.
In order to reduce the cost of the work, the City elected to retain the services of the Turnpike's
construction contractor, Ranger Construction Industries, Inc., rather than hire a separate company to
do the work. The savings offered by this approach were derived from the ability to utilize existing
maintenance of traffic resources and to avoid coordination overhead. It also had the unintended
consequence of allowing a considerable delay in the need to remove the water main from service, as
that potential conflict would not need to be addressed until late in the project. As a result, the
completion schedule was extended for over two years, and the water main was able to remain in
service. Recently, the Turnpike's staff concluded that sufficient cover would remain above the
pipeline to reduce the risk of pipeline failure to an acceptable level, so it is no longer necessary to
remove the water main. In addition to allowing the 12-inch water main to remain in service, this
change will permit the City to use the 30-inch carrier pipe for installation of a larger water main later.
Issue:
The Engineering Department proposes that the City Commission approve a change order that will
reduce the contract price by an amount equal to the cost savings of not removing the water main.
Recommendations
The Engineering Department recommends that the City Commission approve a reduction in the cost
of this project equal to the amount of savings provided by deleting the water main portion of the work
($40,479.78) from the contract with Ranger Construction Industries. The contract time period was
also extended to recognize the period of time when the work was ongoing.
Attachments:
Change Order No. 1
1
Financial Impact:
The change order reduces the cost of the project by $40,479.78 and extends the time of construction
to reflect the time period during which project savings were realized.
Type of Item: (please mark with an "x')
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
~ Commission Approval
Discussion & Direction
For Clerk's Deaf Use:
_ Consent Agenda
_ Public Hearing
_ Regular Agenda
--.L Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
-AM
N/A
N/A
N/A
2
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
MAGUIRE ROAD - TURNPIKE UTILITY RELOCATION
CHANGE ORDER NO.1
DATE: August 17, 2010
JOB NO.: 31801
P.O. NO.: 1418999
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $411,227.75
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $411,227.75
Net Increase (Decrease) Resulting from this CHANGE ORDER ($40.479.78)
The current CONTRACT PRICE including this CHANGE ORDER $370.747.97
Original CONTRACT COMPLETION DATE: August 1. 2008
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS August 1. 2008
Net Increase Resulting from this CHANGE ORDER 761 days
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER Au{!ust 31. 2010
Maguire Road - Turnpike Utility Relocation, Change Order # 1 1
CHANGES ORDERED:
1. REQUIRED CHANGES
This project included removal of a 12-inch water main and a 16-inch sanitary sewer force main
crossing under Florida's Turnpike along the east side of Maguire Road in order to accommodate
the Turnpike widening project. In addition, the project included installation of a replacement
sanitary sewer force main at a greater depth. No replacement water main was to be provided, as
there are two other crossings of the Turnpike connecting southern Ocoee to the rest of the city.
This change order reflects the subsequent decision to keep the water main in service due to their
being sufficient separation being retained between the pipeline and the Turnpike's travel surface.
II. JUSTIFICATION
This project addressed the need to remove two City utility mains from service and to install a
replacement for one of those pipelines at a greater depth in order to accommodate the widening
of Florida's Turnpike. In order to reduce the cost ofthe work, the City elected to retain the
services of the Turnpike's construction contractor, Ranger Construction Industries, Inc. rather
than hire a separate company to do the work. The savings offered by this approach were derived
from the ability to utilize existing maintenance of traffic resources and to avoid coordination
overhead. It also had the unintended consequence of allowing a considerable delay in the need
to remove the water main from service, as that potential conflict would not need to be
accommodated until late in the project. As a result, the completion schedule was extended for
over two years, but the water main has been able to remain in service following the confirmation
by the Turnpike staff that sufficient cover would remain above the pipeline to reduce the risk of
pipeline failure to an acceptable level.
III. NARRATIVE OF NEGOTIATIONS
Change order pricing is the original bid price for the avoided work of removing the existing
water main where it could be accessed in the shoulder areas and sealing the carrier pipe with
grout where it was under the travelway. The reduction in contract price reflects the decrease in
quantity for the three pay items related to removing the water main and/or rendering it inert
within the Turnpike right of way.
IV. PAYMENT
The following bid items are hereby modified or established to use the new prices shown:
Item Previous
No. Descri tion Price
13 Remove Existing 12" PVC Water Main (Delete $15,478.00 ($15,478.00)
436 LF $35.50
15 Removal of Existing 30" Steel Casing (Delete $10,106.00 ($5,053.00)
155 LF $32.60)
17 Filling of Existing 30" Casings with FDOT Spec $39,897.55 ($19,948.78)
121 Flowable Fill (Delete 51.82 CY $385.00)
Total Chao e $65,481.55
Revised
Price
$0.00
$5,053.00
$19,948.77
$25,001.77
Maguire Road - Turnpike Utility Relocation, Change Order # 1
2
V. APPROV AL AND CHANGE AUTHORIZATION
This proposed change to the Contract is to be approved by the City Commission of the City of
Ocoee, as it requires additional budget be allocated to the project. The aforementioned changes,
and work affected thereby, are subject to all provisions of the original contract not specifically
changed by this Change Order. It is expressly understood and agreed that the approval of the
Change Order shall have no effect on the original contract other than matters expressly provided
herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in Contract Price and Time shown hereon constitute full and complete compensation
and satisfaction for all costs and modifications of performance time incurred by CONTRACTOR
as a result ofthis Change Order. No other claim for increased costs of performance or
modifications oftime will be granted by OWNER for the Work covered by this Change Order.
CONTRACTOR hereby waives and releases any further claims for cost or time against OWNER
arising from or relating to the matters or Work set forth or contemplated by this Change Order.
RECOMMENDED BY:
ACCEPTED BY:
CITY OF OCOEE. FLORIDA
RANGER CONSTRUCTION
INDUSTRIES. INC. (CONTRACTOR)
By:
,/ &tC
Signature
By:
Signature
Title: CIf:) rYJ?1J9Qer
v
Date: AIACfl-LC,-t 17, 201D
<./
By: \-A~J:::1/~-
Director of Finance
!q / jg' / dtJfP
I /
Title:
Date:
Date:
APPROVED BY:
CITY OF OCOEE. FLORIDA (OWNER)
By:
Date:
S. Scott Vandergrift, Mayor
Attest:
Beth Eikenberry, City Clerk
Maguire Road - Turnpike Utility Relocation, Change Order # 1
3
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE, APPROVED AS TO FORM
AND LEGALITY THIS DAY OF
,20_
APPROVED BY THE CITY OF OCOEE
COMMISSION IN A MEETING HELD ON
,20_ UNDER
AGENDA ITEM NO.
By:
City Attorney
END OF CHANGE ORDER
Maguire Road - Turnpike Utility Relocation, Change Order # 1
4