HomeMy WebLinkAboutEmergency Item - Reallocation of $3000 from the Central Park Improvement Project to the Citywide Tennis & Basketball Court Reconstruction Project
AGENDA ITEM COVER SHEET
Meeting Date: September 21, 2010
Item # Emergency
Reviewed By: ~ /~ /
Contact Name: AI Buller, CIP Manager Department Director" I), 1V ~
Contact Number: 407-905-3100, ext. 1543 City Manager: ~,&p~
Subject: Approval of and authorization for the Finance Department to reallocate $3,000 from the Central
Park Improvement Project (Job No. 30501) to the Citywide Tennis & Basketball Court Reconstruction
Project (Job No. 30504) to cover the cost of geotechnical testing and other minor project expenses.
(District 1 - Hood, District 3 - Johnson, District 4 - Keller)
Background Summary:
The City is responsible for providing geotechnical testing services to ensure the quality of materials and
their installation for City-funded construction projects. The City has continuing contracts with three
geotechnical testing firms and rotates the work among them depending on availability and specialization
of the work required. One of these firms, Nodarse and Associates, Inc., was selected to perform testing
services related to the reconstruction of tennis and basketball courts throughout the city. At the time they
were retained, funding was sufficient within the project budget to cover the expected costs; however,
changes to the scope of work and the allocation of engineering support funds to other purposes require
that additional funds be provided within the project budget to cover the $1,529.75 cost of geotechnical
testing.
Staff is also aware of quantity overruns in various installed unit price aspects of the work related to tennis
and basketball court reconstruction and asks that the total amount of funding for this project be increased
by $3,000.00 in anticipation of additional need for construction cost coverage. These funds would be
split roughly 50-50 between geotechnical testing and construction costs. The funding source is the
Central Park Improvement Project, for which the original scope of work has been completed. (The
balance of remaining funds for the donor project will be used for stormwater management within Central
Park and similar enhancement purposes.)
Issue:
The Engineering and Parks & Recreation departments have proposed a transfer of funds from the
Central Park Improvement Project to the Citywide Tennis & Basketball Court Reconstruction Project to
pay for geotechnical testing and minor changes in installed quantities.
Recommendations
The Engineering and Parks & Recreation departments recommend that the City Commission authorize
the Finance Department to transfer $3,000.00 now allocated to the Central Park Improvements Project
(Job No. 30501) in Account No. 317-572-10-6204 to the Tennis Court Reconstruction Project (Job No.
30504). $1,529.75 will need to go into Account No. 317-572-10-3128 to pay for geotechnical testing
services conducted by Nodarse & Associates, Inc., to confirm compaction and material strength, which
are costs the City has to pay separate from the construction contract. The balance of $1,470.25 would
remain in Account No. 317-572-10-6204 as a contingency to cover installed quantity overruns on the
1
tennis court project, bringing the total contingency budget within that project to about $4,500 ($3,000 is
presently within the construction contract).
Attachments:
None.
Financial Impact:
There is no financial impact on the City. The requested funds are being moved from one Parks &
Recreation capital project that is close to completion to another.
Type of Item: (please mark with an "x')
_ Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
-L Commission Approval
Discussion & Direction
For Clerk's DeDt Use:
_____ Consent Agenda
Public Hearing
_____ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
1J:d7-
N/A
N/A
N/A
2