HomeMy WebLinkAboutItem #05 Approval of City Joining into the Utilites Material/Meter Purchasing "Strategic Partnership Agreement"
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AGENDA ITEM COVER SHEET
Meeting Date: October 5, 2010
Item # 5
Contact Name:
Contact Number:
Charles K. Smith, P.E.
407 -905-3159
Reviewed By:
Department Director: Charles K. Smi
City Manager: Robert Frank
Subject: City Joining into the Utilities Material/Meter Purchasing "Strategic Partnership
Agreement - Agreement Between the City of Punta Gorda and HD SupplylWaterworks"
Background Summary:
The City of Punta Gorda, Florida, working with other communities, formed a cooperative partnership for
bidding and awarding contracts for services and goods; with one contract being for water and sewer
materials. Materials include but are not limited to: fittings, valves, piping and hydrants. Sensus Metering
Systems, the City's meter manufacturer, is also covered by the contract. The contract,
N06177/UTILMAT0506, was awarded to HD Supply/Waterworks (HD Supply) in March 2007 for five (5)
years with the ability to renew for an additional three (3) years.
The Punta Gorda partnership, with HD Supply's consent, allows for other municipalities to join the
partnership. Staff is recommending the City join the partnership associated with the utilities materials
contract; and that Commission allows but does not require the City to procure materials from the HD Supply
contract.
It is the City's intent to predominantly use the partnership to purchase Sensus water meters using the
pricing from the agreement.
Issue:
Should Commission authorize the City Manager to join into the Utilities Material/Meter Purchasing "Strategic
Partnership Agreement" with the City of Punta Gorda and HD Supply/Waterworks?
Recommendations
Motion to authorize the City Manager to join the City of Punta Gorda's "Strategic Partnership Agreement -
Utility Material" with HD Supply/Waterworks and also to execute the required "Participating Addendum for
Strategic Agreement - Utility Materials"; and upon acceptance of the addendum, procure materials and
meters for the budgeted amount as long as the contract is valid.
Attachments:
The Participating Addendum is attached; the contract with associated supporting documentation is available
for inspection at Utilities and is also available in PDF format upon request from Utilities Administration.
Financial Impact:
The contract will primarily be used by Utilities to purchase Sensus meters for operations and capital
projects. In Fiscal Year 2010/2011, meter funding for Utilities includes $217,842 in the operating budget
($49,675 for reclaimed water and $168,167 for potable water), and $51,615 in the Utilities Special Fund
(C.I.P.) for the Prairie Lakes Reclaimed Retrofit Project, for total anticipated purchases of $269,457.
Type of Item: (please mark with an "x')
Public Hearing
_ Ordinance First Reading
Ordinance Second Reading
Resolution
X Commission Approval
Discussion & Direction
For Clerk's Deaf Use:
Consent Agenda
Public Hearing
Regular Agenda
Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
N/A
N/A
N/A
2
PARTICIPATING ADDENDUM
FOR STRATEGIC AGREEMENT - UTILITY MATERIALS
Between
and HD SUPPLY WATERWORKS, LTD.
This Participating Addendum, fully executed, will add as a Participating
Entity to purchase from the City of Punta Gorda's Agreement N06177/UTILMA T0506 with HD Supply
Waterworks, LTD.
Scope: This addendum covers the Utility Materials purchases for Governmental Agencies.
Primary Contact: The primary Entity contact for this Participating Addendum is as follows:
Contact:
Governmental Entity:
Address:
City, State, Zip:
Phone:
Fax:
Email:
This Participating Addendum and the CITY's Agreement, N06177/UTlLMA T0506, (administered by the City of
Punta Gorda) together with its exhibits, and amendments, set forth the entire agreement between the parties with
respect to the subject matter of all previous communications, representations or agreements, whether oral or
written, with respect to the subject matter hereof. Terms and conditions inconsistent with, contrary or in addition
to the terms and conditions of this Participating Addendum and the CITY's Agreement, together with its exhibits,
shall not be added to or incorporated into this Addendum or the CITY's Agreement and its exhibits and
amendment, by any subsequent purchase order or otherwise, and any such attempts to add or incorporate such
terms and conditions are hereby rejected. The terms and conditions of this Addendum and the CITY's Agreement
and its exhibits and amendments shall prevail and govern in the case of any such inconsistent or additional terms.
It is understood and agreed that each Entity will place its own orders, be invoiced by the Supplier and make its
own payments to the Supplier in accordance with the City's. It is also hereby mutually understood and agreed
that the City of Punta Gorda is not a legally bound party to any contractual agreement made between the
SUPPLIER and Participating Entity other than the City of Punta Gorda.
IN WITNESS WHEREOF, the parties have executed this Addendum as of the date of execution by both parties
below.
Participating Government Entity:
Contractor:
By:
By:
Name:
Name:
Title:
Title:
Date:
CITY OF PUNTA GORDA - APPROVAL TO PARTICIPATE:
Name
Signature Date
PARTICIPATION IS NOT VALID WITHOUT A FULLY EXECUTED ADDENDUM