HomeMy WebLinkAboutItem #06 Approval of Change Order No. 3 for Construction of a New Basketball Court at Tiger Minor Park
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AGENDA ITEM COVER SHEET
Contact Name:
Contact Number:
AI Butler, CIP Manager
407 -905-3100, ext. 1543
Meeting Date: October 5,2010
Item # lo
RDeViewrted By: D' ~.~.
epa ment Irector: ___
City Manager:
Subject: Approval of and authorization for the Mayor to execute Change Order No. 3 with Trimble &
Son Construction Group, Inc. for the construction of a new basketball court at Tiger Minor Park for an
amount not to exceed $45,000. (District 1 - Hood, District 2 - Wilsen, District 3 - Johnson, District 4 -
Keller)
Background Summary:
The City is currently reconstructing tennis and basketball courts at several locations throughout the city
under a contract that was awarded to the lowest responsible and responsive bidder, Trimble & Son
Construction Group, Inc. As part of that project, the basketball court at Tiger Minor Park was demolished
and overbuilt with a new tennis court complex. The basketball court is now proposed for reconstruction
at a new location within the Tiger Minor Park property; i.e., at the intersection of Butterfly Creek Drive
and Sleepy Harbour Drive. Funds for this addition to the current project were added to the Adopted FY
2011 Budget.
Issue:
The Engineering and Parks & Recreation departments have proposed a Change Order and increase to
the contract amount for Job No. 30504, the Citywide Tennis & Basketball Court Reconstruction Project,
to pay for construction of a basketball court at Tiger Minor Park.
Recommendations
The Engineering and Parks & Recreation departments recommend that the City Commission authorize
the Mayor to execute Change Order No. 3 modifying the Contract Amount by $45,000.00, and for the
Finance Department to increase the value of the related purchase order by a similar amount.
Attachments:
Change Order NO.3.
Financial Impact:
The funds for this action are included in the Adopted FY 2011 Budget under Park Maintenance Capital
Expenditures, Account No. 001-572-10-6204.
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Type of Item: (please mark with an "x')
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
~ Commission Approval
Discussion & Direction
For Clerk's Deot Use:
_ Consent Agenda
Public Hearing
_ Regular Agenda
~ Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
1#4-&t
/
N/A
N/A
N/A
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CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
TENNIS COURT RECONSTRUCTION
CHANGE ORDER NO.3
DATE: October 5, 2010
The following changes are hereby made to the CONTRACT DOCUMENTS.
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS
$179.692.12
$182.692.12
Original CONTRACT PRICE
The current CONTRACT PRICE including this CHANGE ORDER
$45.000.00
$227.692.12
Net Increase (Decrease) Resulting from this CHANGE ORDER
Original CONTRACT COMPLETION DATE:
September 16.2010
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS
September 16.2010
Net Increase Resulting from this CHANGE ORDER
90 days
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER
December 14. 2010
Tennis Court Reconstruction, Change Order #3
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CHANGES ORDERED:
1. REQUIRED CHANGES
This change order adds the construction of a basketball court at Tiger Minor Park.
II. JUSTIFICATION
The current construction project demolished the existing basketball court in order to add fill
necessary to correct an existing stormwater flow issue and to construct new tennis courts. Staff
had planned to construct the basketball court at anew location as part ofthe original project, but
funds were not available for that purpose. The City Commission supplemented the Proposed FY
2011 Budget to include $45,000 to construct the basketball court in a new location in Tiger
Minor Park.
III. NARRATIVE OF NEGOTIATIONS
Change order pricing is based on a price proposal received on September 23,2010.
IV. PAYMENT
The following bid items are hereby modified or established to use the new prices shown:
Item Previous Additional (Reduced) Revised
No. DescriDtion Price Cost Price
C03-1 Construct Basketball Court in Tiger $0.00 $42,731.05 $42,731.05
Minor Park
COI-3 Contingency $3,000.00 $2,268.95 $5,268.95
Total Chanl!e - $45,000.00 $45,000.00
V. APPROVAL AND CHANGE AUTHORIZATION
This proposed change to the Contract was approved by the City Commission of the City of
Ocoee, as a result of the decision by that body to supplement the project budget to fund the
related improvements. It is expressly understood and agreed that the approval of the Change
Order shall have no effect on the original contract other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance ofthis Change Order, that the
adjustments in Contract Price and Time shown hereon constitute full and complete compensation
and satisfaction for all costs and modifications of performance time incurred by the
CONTRACTOR as a result of this Change Order. No other claim for increased costs of
performance or modifications oftime will be granted by the OWNER for the Work covered by
this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost
Tennis Court Reconstruction, Change Order #3
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or time against the OWNER arising from or relating to the matters or Work set forth or
contemplated by this Change Order.
RECOMMENDED BY:
ACCEPTED BY:
CITY OF OCOEE. FLORIDA
TRIMBLE & SON CONSTRUCTION
GROUP. INC.
By: i/g~
Signature
Date: ..>;'p!;eJt1);er 22 2(J 10
I
Title: Ci P ;n~n,~er
By:
Signature
Date:
Title:
APPROVED BY:
CITY OF OCOEE. FLORIDA
Owner
By:
Date:
S. Scott Vandergrift, Mayor
Attest:
Beth Eikenberry, City Clerk
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE, APPROVED AS TO FORM
AND LEGALITY THIS DAY OF
,20_
APPROVED BY THE CITY OF OCOEE
COMMISSION IN A MEETING HELD ON
, 20_ UNDER
AGENDA ITEM NO.
By:
City Attorney
END OF CHANGE ORDER
Tennis Court Reconstruction, Change Order #3
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