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HomeMy WebLinkAboutEmergency Item - Special Event Permit for Road Closing Ocoee Lions Club Christmas Parade Cen ter of Good L . AGENDA ITEM COVER SHEET Meeting Date: November 16, 2010 Item # —„ Reviewed By: Contact Name: James F. Washington ' Department Director: (� �-- Contact Number: 407.905.3104 City Manager: Subject: Special Event Request for Road Closing Ocoee Lions Club Christmas Parade Background Summary: In order to temporarily close a public street, the approval of the Honorable Mayor and City Commission is required. Ms. Cathy Sills of Ocoee Lions Club has made application to the City for a Special Events Permit for the Ocoee Lions Club Christmas Parade that would require the temporary closing of a City owned street. The event will be held on December 4, 2010 at 1:00 p.m. (Rain Date December 5, 2010 at 2:00 p.m.) See attached location map. Issue: Should the Honorable Mayor and City Commission approve the temporary closing of a public street for the purpose of the Ocoee Lions Club Christmas Parade? Recommendations Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by the road blockage must be notified in advance; 2) Health Central Ambulance must be notified of the road closure in advance; 3) An emergency lane must be maintained at all times; and, 4) Roads must be blocked with proper barricades. Attachments: Special Event Application and location map Financial Impact: None Type of Item: (please mark with an "x") Public Hearing For Clerk's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney _ X N/A Reviewed by Finance Dept. X N/A Reviewed by N/A ,s, e C of Good z • • �, �IgI1�l1 pIC III L �tl• ) j„/ Q W E E y NOV - 3 2010 �a _ Flo BY 6, �. EVERE ORGANIZ ON HEADQUARTERS /� Name: �COl�.L LIONS C -t-U Address: 1 D TA y (Z- S I City: O State Zip Code: --) 7( Phone Number: Y 7 (Aga ' Co / /7 REPRESENT VE Name: Gt4k ' L U S S c i 1 Address: a1�5 l�l. -( t`�-� S -^^ hr� e City: et C`i `P State: R Zip Code: 3 q7 C 1 Phone Number: 1 10 7 ' 1 .0 S(D'0/4 4 /Y APPLICANT (if different) Name: Address: City: State: Zip Code: Phone Number: Type of Event: Parade ✓ Ceremony Exhibition Show Concert Demonstration Other Date (s) a time (s) scheduled: .4- )4c 'T 1 ' OU M 4 t nJ , �-2. S,� c 1 c S c3 . ! 0!) Pm A n 1 Name and types of activities: rl oak �■ ak h s-k-lY.c:, T -- pr,c c r C4 `E' Approximate number of spectators and participants: Purpose of Special Event: Annu 4 CC 1 S oS4- C G� G1-e- Exact Location of Event: C �1 �� C M`.z C Designation of Public Facilities or Equipment to be Used: GOf `0 Inc% CtiOn>3 C'0 J .. jOc k-tt, -1e � 3occ i r r, 4-Ps Number of Temporary Directional Signs: x $5.00 per sign = City of Ocoee .150N Lakeshore Drive . Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155. www.ocoee.org Copy of State Permit if State Roadway is used: ❑ yes Erno FOR PARADE: Exact Location of Marshalling and Staging Area: c Q a- c( c- Time at which units of Parade will begin to arrive: ) bO Time at which units of parade will be dispersed: 11 U 0 Exact Route to be Traveled shown on Attached Map: yes ❑ no Please attach approximate number of persons, animals, a d vehicles participating with description of tpes of animals and vehicles. Parade will occupy all of the width of the street, roadway or sidewalk: Jyes ❑ no FOR FIREWORKS: The following shall be attached to this application: 1) A detailed listing of the type & quantity of fireworks to be used. 2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property. 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants Federal License number for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or involved in. 6) A map showing exact launc oint and area of fallout. Applicant Signature: / A (� / /e- A eL Date: 1/- / C) Approved by Police Chief Date: Approved by Public Works Director Date: Approved by Fire Chief Date: Approved by Risk Management Date: ' Approved by Building Official �'��T Date: NOV 11 MO ny denial and its conditions should be in memorandum form. City of Ocoee . 150 N Lakeshore Drive . Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155 . www.ocoee.org Copy of State Permit if State Roadway is used: ❑ yes Erno FOR PARADE: Exact Location of Marshalling and Staging Area: Time at which units of Parade will begin to arrive: �' . bo Time at which units of parade will be dispersed: 11 U l.) Exact Route to be Traveled shown on Attached Map: E yes E] no Please attach approximate number of persons, animals, a d vehicles participating with description of tees of animals and vehicles. Parade will occupy all of the width of the street, roadway or sidewalk: Ryes ❑ no FOR FIREWORKS: The following shall be attached to this application: 1) A detailed listing of the type & quantity of fireworks to be used. 2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property. 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants Federal License number for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or involved in. 6) A map showing exact launc oint and area of fallout. c- Date: , / —, Applicant Signature: GLTG `� 7 i° (/� "�/�� °" Approved by Police Chief Date: Approved by Public Works Director / Date: qP Approved by Fire Chief / 6��. `_� Date: / / ) 1 pp Y , Approved by Risk Management Date: ' . Approved by Building Official Date: *Any denial and its conditions should be in memorandum form. City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155 . www.ocoee.org Copy of State Permit if State Roadway is used: ❑ yes [rno FOR PARADE: Exact Location of Marshalling and Staging Area: c..e_ Time at which units of Parade will begin to arrive: ) I. ,30 Time at which units of parade will be dispersed: 11 () ( Exact Route to be Traveled shown on Attached Map: yes E] no Please attach approximate number of persons, animals, a d vehicles participating with description of tpes of animals and vehicles. Parade will occupy all of the width of the street, roadway or sidewalk: Ryes ❑ no FOR FIREWORKS: The following shall be attached to this application: 1) A detailed listing of the type & quantity of fireworks to be used. 2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property. 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants Federal License number for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or involved in. 6) A map showing exact launc oint and area of fallout. Applicant Signature: a 1 .1 / , OA 404_ Date: Approved by Police Chief Date: Approved by Public Works Director / /� _ Date: I r — c D Approved by Fire Chief Date: Approved by Risk Management Date: ' Approved by Building Official Date: *Any denial and its conditions should be in memorandum form. City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155. www.ocoee.org Copy of State Permit if State Roadway is used: ❑ yes no FOR PARADE: Exact Location of Marshalling and Staging Area: S. kk Time at which units of Parade will begin to arrive: Time at which units of parade will be dispersed: 1 U Exact Route to be Traveled shown on Attached Map: yes ❑ no Please attach approximate number of persons, animals, a d vehicles participating with description of tpes of animals and vehicles. Parade will occupy all of the width of the street, roadway or sidewalk: Ryes ❑ no FOR FIREWORKS: The following shall be attached to this application: 1) A detailed listing of the type & quantity of fireworks to be used. 2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property. 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants Federal License number for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or involved in. 6) A map showing exact Iaunc •oint and area of fallout. Applicant Signature: � , ; s �/� r/�' ' �"- Date: fir' % Date: /7 Approved by Police Chief /,-` Approved by Public Works Director Date: Approved by Fire Chief �r NI, Date: )) I I C 1 r � - Approved by Risk Management Date: Approved by Building Official Date: *Any denial and its conditions should be in memorandum form. City of Ocoee .150 N Lakeshore Drive • Ocoee, Florida 34761 Phone:(407) 905 -3104 . Fax (407) 905 -3155 . www.ocoee.org Copy of State Permit if State Roadway is used: ❑ yes Erno FOR PARADE: Exact Location of Marshalling and Staging Area: f= C . C Time at which units of Parade will begin to arrive: ) (' . bid Time at which units of parade will be dispersed: 1 o Exact Route to be Traveled shown on Attached Map: I d yes ❑ no Please attach approximate number of persons, animals, a vehicles participating with description of tpes of animals and vehicles. Parade will occupy all of the width of the street, roadway or sidewalk: Ryes ❑ no FOR FIREWORKS: The following shall be attached to this application: 1) A detailed listing of the type & quantity of fireworks to be used. 2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property. 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants Federal License number for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or involved in. 6) A map showing exact launc oint and area of fallout. � Iv �� Date: 1 / U Applicant Signature: Gr� � �/����� �" Approved by Police Chief Date: Approved by Public Works Director Date: Approved by Fire Chief Date: Approved by Risk Management 4AAA o&VV4A1 Date: d vV r ' (O 14/ Approved by Building Official J ' Date: *Any denial and its conditions should be in memorandum form. City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155 . www.ocoee.org DATE (MM /DD/YYY) AC °R° CERTIFICATE OF LIABILITY INSURANCE 11/09/2010 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement, A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: John Adams PHONE I FAX Willis of Illinois, Inc. (NC, No. Ext): 1-800-316-6705 (ArC. No): 1-888-467-2378 425 N. Martingale Road, Suite 1100 ADDRESS: Iionsclubs @wifis.com Schaumburg, IL 60173 CUSPRODUCER ID IC 4LIONCLU INSURER(S) AFFORDING COVERAGE NAIC# INSURED INSURER A : ACE American Insurance Company 22667 Ocoee Lions Club Dist 35 INSURER B : Ocoee Florida INSURER C : INSURER D : INSURER E : INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMIT S SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR VWD (MM/DD/YYY) (MMIDO/YY) LIMITS A GENERAL LIAB EACH OCCURRENCE 51,000,000 HDOG25520154 09/01/2010 09/01/2011 DAMAGES TO RENTED X COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrence) $1,000,000 CLAIMIS -MADE D OCCUR MED EXP (Any one person) S1,000 PERSONAL & ADV INJURY 51,000,000 GENERAL AGGREGATE S10.000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS.COMPIOP AGG 52,000,000 POLICY n PRO- n LOC AGGREGATE PER NAMED - 52,000,000 JECT INSURED A COMBINED SINGLE LIMIT INCLUDED IN ABOVE AUTOMOBILE LIABILITY HDOG25520154 09/01/2010 09/01/2011 (Ea accident) ANY AUTO BODILY INJURYIPerperson) $ ALL OWNED AUTOS BODILY INJURY {Per aadenq S PROPERTY DAMAGE SCHEDULED AUTOS IPeraccklentl X - HIRED AUTOS X NON-OWNED AUTOS S UMBRELLA LIAB _ OCCUR EACH OCCURRENCE S - EXCESS LIAB CLAIMS -MADE AGGREGATE S _ DEDUCTIBLE RETENTION S 6 WORKERS COMPENSATION AND I WCsTATU• oTH- EMPLOYERS' LIABILITY YM N/A TORY LIMITS ER ANY PROPRIETOR/PARTNER /EXECUTIVE E.L. EACH ACCIDENT S OFFICER/MEMBER EXCLUDED? EL DISEASE — EA S (Mandatory in NH) EMPLOYEE if yes, describe under E.L. DISEASE — POLICY 5 DESCRIPTION OF OPERATIONS below LIMIT OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES (Attach ACORD 101, Additional Remarks Schedule, it more space is required) Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above: Ocoee Lions Christmas Parade Sat Dec 4th 2010 rain date Sun Dec 5th City of Ocoee is included as an Additional Insured(s), but only with respect to General Liability arising out of the use of premises by the Insured shown above and not out of the sole negligence of said additional insured. PROVISIONS OF THE POLICY DO NOT APPLY TO THE SALE OR SERVING OF ALCOHOLIC BEVERAGES CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE TIIEREOR, NOTICE WILL BE DELIVERED IN ACCORDANCE \VITA THE POLICY PROVISIONS. City of Ocoe 150 N Lakeshore Dr AUTHORIZED REPRESENTATIVE Ocoee Florida 34761 n - ACORD 25 (2009/09) (ff ` / � ©1988 -2009 ACORD CORPORATION. All rights reserved The ACORD name and logo are registered marks of ACORD • . O LAKE re > MOXIE g a 0 0 o 4 W W M O g u / \ o A t �O , P SILVER STAR RD E Municipal fi I \ '.t• Complex STARKE a I Lions ``O ,P OAKLA 0 A V ` LAKE Club \ S►A Parade Stops _ii I MCKE ST at Gazebo 02 ` � \ — — z o re W c - W X W a 0 0 ga Start Parade \ g LAKE / PRIMA H ♦ VISTA ENTERPRISE ST 0 ORLANDO AV wit Parade Staging ere 4 Area 0 W STORY RD ts ‘N m Enter Staging Area Pte# v�RF O NORTH � (1.) lt W COLONIAL DR Ocoee Christmas Parade Route - Date Printed: November 2002 \ - - Scale: 1 inch = 1320 feet