HomeMy WebLinkAbout01-04-11 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
January 4, 2011 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Presentation of 2010 Ocoee Tennis Players of the Year by Jack Vinson
Promotion Ceremony of Police Lt. Michael Bryant. (Police Chief Brown)
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes for Regular Commission Meeting Held December 7, 2010.
(City Clerk Eikenberry)
2. Reappointments to the Citizen Advisory Council of the Ocoee Police Department
(CACOPD). (City Clerk Eikenberry)
Members of the Citizen Advisory Council for Ocoee Police Department serve three -year terms. The
Resolution creating the Board allows no more than fifteen (15) members. The board currently has
eight (8) members.
The terms of Members Lloyd Hollingsworth and Fred Wilsen have both expired, and both have
indicated an interest in being considered for reappointment. The following reflects the attendance of
the board members: Lloyd Hollingsworth attended 2 of 6 meetings and Fred Wilsen attended 4 of 6
meetings. As well, there is one application on file for Mr. Jerry Zielinski, who has indicated an interest
in being appointed to the CACOPD Board.
3. Approval of Award of RFP #11 -004 Small Construction Projects Term Contract.
(Purchasing Agent Tolbert)
The City intends to award a contract to one or more Contractors qualified and licensed in the State of
Florida based on ability to rapidly mobilize, resources and equipment, experience with similar
contracts, hourly price proposal, and a successful reference check. Contractor(s) selected by the City
will provide construction services to the City on an as- needed basis for projects with an estimated
value of less than $200,000; there is no guaranteed minimum dollar amount for actual construction.
Task orders will be issued by the City to the selected contractor(s) for projects using a scope of work
and purchase order for each project. More than one Contractor may be asked to provide a price
proposal for a single project prior to issuance of the task order. Multiple awards may be made for a
City Commission Regular
January 4, 2011
single project when no one Contractor offers all services that may be required over the term of the
contract or to provide the City with greater production capacity. Each contract shall consist of a one (1)
year term with four separate automatic one (1) year renewal terms with an optional one (1) year
renewal.
Staff recommends that the City Commission award six (6) Term Contracts for RFP #11 -004 to
Southern Building Services, Inc., Prime Construction Group, Inc., Atlantic Civil Constructors Corp.,
Central Florida Environmental Corp., MVB & Associates, Inc., and Barracuda Building Corp, and
authorize staff to issue task orders with the selected firms for construction projects with an estimated
value less than $200,000, once the required insurance is secured.
4. Approval and Authorization for the Finance Department to Amend the Adopted
FY 2011 CIP Budget to Advance the Arden Park Road Capacity Project to the
Current Year. (CIP Manager Butler)
The adopted FY 2011 Capital Improvement Program Budget includes a road capacity project related to
widening Clarke Road near its northern terminus at Clarcona -Ocoee Road in Fiscal Years 2014 and
2015 with a total budget of $750,000 from developer contributions. One of the developments
prompting the Clarke Road construction is Arden Park, which is a residential development planned for
the area north and south of Clarcona -Ocoee Road west of Clarke Road. Under the terms of the Arden
Park Development Agreement, executed on November 7, 2006, the developer is to make a payment of
$250,000 for construction of traffic signal control at the intersection of Clarke Road and Clarcona-
Ocoee Road on or before November 7, 2010.
In the period of time since the Development Agreement was executed, Orange County has begun the
widening of Clarcona -Ocoee Road and will undertake to construct that portion of the project from east
of Clarke Road to SR 429 beginning in May 2011. The construction plans call for the County to install
a mast -arm traffic signal at the current Tee - intersection of Clarke Road and Clarcona -Ocoee Road as
part of this fmal phase of the project. With the planned changes to Clarke Road, staff identified an
opportunity to modify the County's construction project to provide a four - legged intersection. Doing
so will save substantial future costs, as it will permit construction of the Clarke Road extension without
having to modify the intersection or block traffic on Clarcona -Ocoee Road. The County has agreed to
work with the City to modify the construction plans to substitute a four - legged intersection conforming
to a four -lane divided Clarke Road design. Stormwater structures, corner radius curbing, and
intersection paving would be included in the 2011 construction project, and a foundation suitable for
installation of a fourth mast -arm will be provided so the signal control can be efficiently modified in
the future when the Clarke Road extension is constructed. The Engineering Department has proposed
that the City issue a Task Order to Inwood Engineering in the amount of $12,690.20 to modify the
existing Clarcona -Ocoee Road Widening Project construction plans prepared for Orange County to
accommodate a full four -lane divided Clarke Road configuration.
5. Approval and Authorization of Issuing of Two Non - Exclusive Perpetual Licenses
to Use City -Owned Rights -of -Way to the Florida Department of Transportation
in Connection with the Widening of SR50. (CIP Manager Butler)
The Florida Department of Transportation (FDOT) plans to widen SR 50 through the City of Ocoee.
The first part of the project will widen SR 50 to six through lanes from the eastern entrance to the West
Oaks Mall to Good Homes Road. We expect this project to begin in mid -2012. A few years later,
under the present production schedule, construction will begin to widen the rest of SR 50 in Ocoee to
six lanes as Phase II, from SR 429 to the end of the first phase.
As part of this second phase of the project, FDOT intends to place its new stormwater management
structures within rights of way owned by the City of Ocoee on Marshall Farms Road south of SR 50
and on Central Commerce Lane and Portion of Ocoee Commerce Parkway. To ensure that the
stormwater facilities can remain within the City-owner street rights of way, FDOT has requested that
the City execute a license agreement that is a cross between a ROW - utilization permit and an
easement.
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City Commission Regular
January 4, 2011
6. Approval and Authorization for an Agreement with the Florida Department of
Transportation in Connection with the Widening of SR 50 that will Upgrade the
Traffic Signal Installation at Vizcaya Lakes Blvd. to Use Mast Arm Structures.
(CIP Manager Butler)
The Florida Department of Transportation (FDOT) plans to widen SR 50 through the City of Ocoee.
The first part of the project will widen SR 50 from east of the entrance to the West Oaks Mall to Good
Homes Road. We expect this project to begin in mid -2012. FDOT has agreed to allow the City of
Ocoee to pay the additional cost of using mast arm traffic signals at the one included signal - controlled
intersection, which is SR 50 at Vizcaya Lakes Blvd. The difference in cost between the strain pole
installation originally planned by FDOT and the mast arm installation desired by the City is $12,430.
FDOT has agreed to pay the additional costs of modifying the plans. The City's only cost is the
difference in price between strain poles and steel mast arms.
7. Approval and Authorization for a Task Order in the Amount of $51,380.00 to
Southeastern Surveying and Mapping Corp. for LiDAR Data Collection and
Analysis under the City's Continuing Contract for Such Services. (CIP
Manager Butler)
City staff prepared a specification for LiDAR data collection that was reviewed and endorsed by a
national panel of experts as representing the state of the art while also offering substantial cost savings
over alternative approaches. Although initially put forth as a separate solicitation, City staff
discovered during the surveying services RFP evaluation process that one of the recommended firms,
Southeastern Surveying and Mapping Corp., was qualified to provide the needed LiDAR management
and control services through its work with this technology for the Florida Department of
Transportation. Accordingly, City staff requested that Southeastern Surveying prepare a proposal for
the data collection effort in concert with a qualified LiDAR subcontractor. The selected subcontractor,
Laser Mapping Specialists, Inc., is the most qualified and experienced firm in the aerial LiDAR sector.
The Engineering Department has proposed that the City issue a Task Order to Southeastern Surveying
and Mapping Corp. in the amount of $51,380.00 to compile a high- resolution LiDAR digital terrain
model and related digital mapping products.
8. Approval of Public Works Temporary Unskilled Labor Service. (Public Works
Director Krug)
Public Works has historically utilized temporary labor in our Sanitation Division to supplement our
Team Members on the rear -load collection trucks. Other Public Works Divisions utilize temporary
labor only as needed and in emergency situations. The City currently does not have a contract with a
particular temporary labor service. Public Works is proposing to utilize MDT Personnel (formerly
known as Able Body Labor) by piggy backing off of their existing Orange County Contract Y9 -1071.
Public Works contacted all of the local temporary staffing agencies and only MDT Personnel was able
to provide the required liability coverage to perform the requested work along with an existing contract
with another government agency that we are able to utilize. Staff recommends approval to issue a
purchase order to MDT Personnel to provide temporary labor service to the Public Works Team based
on the Orange County Contract Y9 -1071, for a not to exceed amount of $85,000.00 annually.
9. Approval to Sole Source Sanitation Truck Equipment Repairs with Tampa
Crane & Body. (Public Works Director Krug)
The Sanitation Division's residential side -arm and rear -load collection trucks utilize Heil
Environmental Industries (Heil) equipment. Due to the normal wear and tear on this equipment, the
Fleet Division has the potential to spend up to $100,000.00 annually on replacement parts and any
repairs that cannot be accomplished in our fleet shop. The majority of the parts for this equipment are
proprietary and available only through Heil. The Heil dealer for Central Florida is Tampa Crane &
Body, Inc.
Public Works is requesting the Commission approve the awarding of purchase orders to Tampa Crane
& Body, Inc. for a total not to exceed $100,000.00 as annually appropriated in the budget for the
proprietary repairs on the City's Heil sanitation equipment. The parts and repairs are adequately
funded in the budget.
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City Commission Regular
January 4, 2011
10. Approval of Public Works Uniform Service. (Public Works Director Krug)
Public Works has successfully contracted with Cintas for uniform service and shop towels for several
years. With the addition of the mowing crew Team Members, the cost of providing the service now
requires Commission approval. The total cost to the Department for this annual service is $29,350.00.
Public Works recommends awarding the uniform service to Cintas through piggy - backing off of
Volusia County Bid #08- B- 108JG, for Uniform and Facility Services Rental Program. This
recommendation is based on their successful service history, quality of products, along with their
willingness to hold and even reduce some of the unit costs again for this year.
G. FIRST READING OF ORDINANCE - PUBLIC HEARING
11. Zepeda Property — 244 Silver Star Road. (Second Reading and Public Hearing is scheduled
for January 18, 2011, Regular Commission Meeting at 7:15 p. m. or soon thereafter). (City Planner
Rumer)
The subject property is located on the north side of Silver Star Road and south of Rewis Street., '/< east,
northeast of the intersection of Bluford Road and Silver Star Road. The proposed Annexation and
Initial zoning of the Zepeda property was reviewed at a Public Hearing by the Planning and Zoning
Commission on December 7, 2010. The Planning & Zoning Commission voted unanimously to
recommend approval of the Annexation and Rezoning of the +/- 2.5 acre parcel of land known as the
Zepeda Property located at 244 E. Silver Star Drive.
a. Annexation Ordinance
b. Rezoning Ordinance
H. REGULAR AGENDA
12. Approval of Code Enforcement Reduction of Fine/Lien for 2000 Lauren Beth
Avenue - Bank of America c/o Countrywide Home Loans Inc. (Deputy Fire Chief
Stanley)
This property was cited on April 3, 2008, for a violation on failure to obtain required inspections for an
additional garage and $50.00 due for re- inspection Fee, for permit #0602442, issued on October 16,
2006, expired on April 14, 2007. The requirements were to obtain inspections from the City of Ocoee
Building Department and perform any alterations /corrections required resulting from permit related
inspections. The code violation was for failure to obtain fmal inspection, the additional garage, and
$50.00 due for re- inspection fee for permit # 0602442, issued on October 16, 2006. On July 07, 2008,
the Code Enforcement Board issued an order to comply by August 15, 2008, or be fined $100.00 per
day. On September 23, 2010, the property came into compliance with the City.
Remax 200 Realty (Ms. Evelyn Pilchick) representing Bank of America c/o Countrywide Home Loans
Inc. is requesting a reduction of fine /lien plus City's cost of $492.21 totaling $77,292.21, since they
did not take control over property until May 18, 2010, as per OC Property Appraiser. On October 26,
2010, the Code Enforcement Board considered the request for a lien reduction and recommends
reducing the total fine lien to $250.00.
13. Approval of Amending the Agreement for Mental/Emotional Health Services
with Heartspoken Counseling, Inc. (Human Resources Director Carnicella)
This Agreement is for psychiatric initial assessments, individual and family counseling, group
counseling, employee assistance programs and training seminars for employees and their dependents.
The budgeted amount this fiscal year is $60,000, however the Agreement was not changed to reflect
this amount. The City has an existing agreement in place but the same needs to be amended so the
language coincides with the budgeted amount of funding for each fiscal year.
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City Commission Regular
January 4, 2011
14. Approval of Award of Bid #B11 -02 Pioneer Key Phase 1 Mobile Home Park
Rehabilitation Project. (Purchasing Agent Tolbert)
The City of Ocoee received an Orange County Community Development Block Grant (CDBG) award
of $1,200,000 in FY 2010 to reconstruct the public infrastructure in the Pioneer Key I subdivision and
undertook to develop construction bid documents for the project using City funds. The scope of work
generally consists of the construction of a new sanitary sewer collection system, a relocated sanitary
sewer Lift Station 22 with force main, a new water distribution system, an extension to the existing
stormwater sewer collection system, replacement sidewalks, roadway improvements, reconstruction of
the subdivision entrance on Silver Star Road, and other miscellaneous improvements, as shown in the
Drawings and Bidding Documents.
Staff is recommending awarding the contract for the rehabilitation of Pioneer Key Phase 1 Mobile
Home Park Rehabilitation Project to Mercon Construction Company in the amount of $1,600,018.28
and establishing a remaining project budget of $1,968,000.00.
I. STAFF ACTION ITEMS
J. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 - 3105 48 HOURS IN ADVANCE OF THE
MEETING.
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