HomeMy WebLinkAboutItem #04 Approval and Authorization for the Finance Dept. to Amend the Adopted FY2011 CIP Budget to Advance the Arden park Road Capacity Project to the Current Year ` \-Ne ten ter of Good /,,
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AGENDA ITEM COVER SHEET
Meeting Date: January 4, 2011
Item #
Reviewed By: / ,J ' 4 4
Contact Name: Al Butler, CIP Manager Department Director: i� �/
Contact Number: 407 - 905 -3100, ext. 1543 City Manager:
Subject: Approval of and authorization for the Finance Department to amend the Adopted FY 2011 CIP
Budget to advance the Arden Park Road Capacity Project to the current year. (District 4 — Commissioner
Keller)
Background Summary:
The adopted FY 2011 Capital Improvement Program Budget includes a road capacity project related to
widening Clarke Road near its northern terminus at Clarcona -Ocoee Road in Fiscal Years 2014 and
2015 with a total budget of $750,000 from developer contributions. One of the developments prompting
the Clarke Road construction is Arden Park, which is a residential development planned for the area
north and south of Clarcona -Ocoee Road west of Clarke Road. Under the terms of the Arden Park
Development Agreement, executed on November 7, 2006, the developer is to make a payment of
$250,000 for construction of traffic signal control at the intersection of Clarke Road and Clarcona -Ocoee
Road on or before November 7, 2010 (Para. 77, p. B -14).
In the period of time since the Development Agreement was executed, Orange County has begun the
widening of Clarcona -Ocoee Road and will undertake to construct that portion of the project from east of
Clarke Road to SR 429 beginning in May 2011. The construction plans call for the County to install a
mast -arm traffic signal at the current Tee - intersection of Clarke Road and Clarcona -Ocoee Road as part
of this final phase of the project. With the planned changes to Clarke Road, staff identified an
opportunity to modify the County's construction project to provide a four - legged intersection. Doing so
will save substantial future costs, as it will permit construction of the Clarke Road extension without
having to modify the intersection or block traffic on Clarcona -Ocoee Road. The County has agreed to
work with the City to modify the construction plans to substitute a four - legged intersection conforming to
a four -lane divided Clarke Road design. Stormwater structures, corner radius curbing, and intersection
paving would be included in the 2011 construction project, and a foundation suitable for installation of a
fourth mast -arm will be provided so the signal control can be efficiently modified in the future when the
Clarke Road extension is constructed.
The design firm that prepared the Clarcona -Ocoee Road construction plans for Orange County is Inwood
Engineering, which is also under a continuing services contract with the City of Ocoee for engineering
design work. Inwood Engineering has submitted a price proposal of $12,690.20 to make the required
changes to the design documents and to estimate the construction cost impacts of the proposed
intersection changes. The City Manager can authorize the Task Order for design services under the
existing contract with Inwood Engineering and his established purchasing authority. Any agreement with
Orange County to actually undertake the revised improvements will be submitted to the City Commission
for its consideration at a later date. The current estimated increase in the cost of construction is less
than $50,000, which would be funded by developer contributions.
1
Issue:
The Engineering Department has proposed that the City issue a Task Order to Inwood Engineering in the
amount of $12,690.20 to modify the existing Clarcona -Ocoee Road Widening Project construction plans
prepared for Orange County to accommodate a full four -lane divided Clarke Road configuration. Time is
of the essence, as the project is slated for bid advertising by the County in March 2011.
Recommendations
The Engineering Department recommends that the City Commission approve advancing the Arden Park
Road Capacity Project from FYs 2014 -2015 to the current fiscal year and to include the project in the
forthcoming Budget Amendment for FY 2011. Building the intersection now as part of the Orange
County Clarcona -Ocoee Road Widening Project will provide significant savings to the City and other
affected parties when the Clarke Road extension is constructed.
Attachment:
Proposal from Inwood Engineering
Financial Impact:
The cost of design and construction related to the intersection of Clarke Road and Clarcona -Ocoee Road
will be covered by payments from the developer, as mandated under the terms of the existing Arden
Park Development Agreement. The City may elect to have the developer make payments as funds are
expended rather than in a lump sum. The initial cost of $12,690.20 for engineering services will be
allocated to the developer's contribution in FY 2011. The portion of the City's Arden Park Road Capacity
Project in FYs 2014 -2015 will remain unchanged, as it relates to the construction of the Clarke Road
extension. Any agreement to pay the increased cost of construction to Orange County will be separately
presented to the City Commission.
Type of Item: (please mark with an "x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by ( ) N/A
2
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consulting engineers
December 14, 2010 OCE- 004 -01''
Mr. Jack A. Butler
City of Ocoee
150 North Lakeshore Drive
Ocoee, FL 34761
RE: Intersection of Clarke Road with Clarcona Ocoee Road
Reconfiguration of intersection to add north leg
Mr. Butler:
Thank you very much for allowing us the opportunity to provide you with a Scope of Services and Fee
Estimate for the above - referenced project. The goal of this project is to modify the construction plans for
Clarcona Ocoee Road West in order to accommodate a future north leg to the intersection of Clarke Road
with Clarcona Ocoee Road. The modifications will include addition of the radius returns and curb ramps
on the both the north and south sides of the intersection for the ultimate 4 -lane divided section. This E.
would provide a stub out where the future roadways, to be built at a later date, would connect. The signal
plans would also be modified to ensure that the location of all of the proposed poles and signal equipment
accommodated this future expansion.
Please review the attached Scope of Services and Fee Estimate from Inwood for this work.
Again, thank you for allowing us this opportunity to provide engineering services to the City of Ocoee.
Very truly yours,
INWOOD CONSULTING ENGINEERS, INC.
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Derek D. Dean, P.E. co
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870 Clark Street • Oviedo, FL 32765 • tel• 407.971.8850 fax* 407.971.8955
Inwood
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SCOPE OF SERVICES
Clarke Road Intersection with Clarcona Ocoee Road
RECONFIGURATION OF INTERSECTION
ADD NORTH LEG
Engineering Design Tasks:
1. Modify the existing plans for the intersection of Clarke Road with Clarcona Ocoee Road:
a. Add north leg to the intersection for future connection of extension of Clarke Road.
The intersection construction will include the radius returns up to the PC or PT as
appropriate and will be a 4 lane divided section (22' median) with dedicated
southbound left and right turn lanes.
b. Reconfigure the south leg of the intersection to a 4 lane divided section adding the
southbound lanes up to the PC or PT of the radius returns as appropriate. The
northbound lanes will have a dedicated left and right turn lane.
c. No additional turn lanes will be added to the Clarcona Ocoee Road approaches
eastbound or westbound.
2. It is anticipated that the intersection modifications will require revisions to the following
construction document components:
a. Summary of Pay Items, Summary of Quantities
b. Typical Section # 7, Clarke Road
c. Drainage Map, Plan and Profile Sheets for Clarcona Ocoee Road at Clarke Road
Intersection.
d. Plan and Profile sheets for Clarke Road including addition of a new Plan and
Profile sheet.
e. Cross Sections for Clarcona Ocoee Road in the vicinity of Clarke Road
f. Cross Sections for Clarke Road including additional new cross sections
g. Intersection detail for Clarke Road including an additional sheet for north leg
h. Minor modifications to traffic control plans and utility adjustment sheets
i. Traffic signal plans including summary of quantities
j. Signing and Pavement Marking Plans including summary of quantities
3. Update Roadway Quantity Computation Book, Engineers Estimate and Bid Tabulation Forms
4. Modify drainage calculations to include additional impervious areas from expansion of the
intersection. Verify spread calculations and inlet capacity. Verify the connections, pipe sizes
and inverts of all connections to future construction.
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Inwood F
consulting engineers
5. Facilitate and attend two (2) coordination meetings with members of City Staff, Orange
County Staff and/or representatives of the area developers.
a. At the first meeting, Inwood will present a conceptual layout of the intersection for
review and discussion. When the conceptual layout is approved by all parties,
Inwood will proceed into Final Design.
b. The second meeting will occur after the modified plans have been submitted and all
parties have completed their review. This meeting will serve to get consensus on
all review comment responses and give clear direction in finalizing the construction
documents.
6. Perform utility coordination, consisting of sending the modified intersection plans to all utility
owners, showing their facilities on the new plan sheets. Inwood will make every effort to avoid
additional utility conflicts as a result of these modifications. If any new utility impacts result
from the changes to the intersection, Inwood will get them resolved at that time. Inwood will
also coordinate with Woolpert, Inc. to avoid impacts to OCU's new facilities planned for that
area.
7. Supply the City of Ocoee with CADD files for the project for use during the design of the
Clarke Road Extensions both north and south.
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ATTACHMENT A
Miscellaneous and Out -of- Pocket Expenses
ROJECT NAME: Clarke Road Intersection Modifications
COUNTY CONTRACT NO.: N/A
CONSULTANT PROJECT NO.: OCE- 004-01
CONSULTANT NAME: Inwood Consulting Engineers
CONSULTANT PHONE NO.: 407 - 971 - 8850
Plans Reproduction 30%,iitility submittal
Design Calculations 8 -1/2" x 11" 0 sheets x 50.05 each @ 0 copies 50.00
Correspondence 0 sheets x 50.05 each @ 0 copies 50.00
11" X 17" 0 sheets x 50.10 per sheet 0 copies 50.00
1 Plans Reproduction 60 %, Pcrmits,utility
Design Calculations 8 -1/2" x 11" 0 sheets x 50.05 each @ 0 copies 50.00
Correspondence 0 sheets x 50.05 each @ 0 copies 50.00
11" X 17" 0 sheets x 50.10 per sheet 12 copies 50,00
Plans Reproduction Utilities
Design Calculations 8 -1/2" x 11" 0 sheets x 50.05 each @ 0 copies 50.00
Correspondence 10 sheets x 50.05 each @ 2 copies 51.00
11" X 17" 50 sheets x 50.10 per sheet 12 copies 560.00
Plans Reproduction Final
Design Calculations 8 -1/2" x 11" 100 sheets x 50.05 each @ 2 copies 510.00
Correspondence 0 sheets x 50.05 each @ 0 copies 50.00
11" X 17" 314 sheets x 50.10 per sheet 2 copies $62.80
SUBTOTAL REPRODUCTION 5133.80
TRAVEL
To City 30 miles x 50.29 per mile x 2 trips 517.40
To Project 0 miles x 50.29 per mile x 0 trips 50.00
SUBTOTAL DELIVERIES 517.40
OTHER REIMBURSIBLES
Shipping 2 months x 525.00 per month 550.00
Mailouts for Public Information Meeting 0 mailouts 544.00 per mailout 50.00
Public Meeting Display Boards 0 boards 550.00 per board 50.00
SUBTOTAL OTHER 550.00
{
TOTAL LIMITING AMOUNT 5201.20
(NOT TO EXCEED)
EXPENSES .
I
1
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HIGHWAY TASK LIST
PROJECT NAME: Clarke Road Intersection Modifications
COUNTY CONTRACT NO.: N/A
CONSULTANT PROJECT NO.: OCE -004 -01
CONSULTANT NAME: Inwood Consulting Engineers
CONSULTANT PHONE NO.: 407 -971 -8850
ESTIMATOR: Derek Dean
ACTIVITY : Al. DESIGN MODIFICATIONS SUBACTIVITY:
( ( (3) (4) ( ( ( (
TASK BASIS NO. OF HOURS NO OF TOTAL CADD
OF UNITS /UNIT SHEETS HOURS HOURS ..
EST REMARKS
1. Roadway Design File LS 1 6 0 6
2. Drainage Design File LS 1 2 0 2
3. Profile Design File LS 1 4 0 4
4. Signal Design File LS 1 10 0 10
5. Pavement Marking Design File LS 1 8 0 8
6. Cross Section Design File LS I 8 0 8
7. Traffic Control Design File LS 1 2 0 2 tt
.
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SUBTOTAL 0 40'
13. Quality Control 5 -10% 5% 40 2
14. Supervision 5 -10% 5% 40 2 I
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SUBTOTAL 0 4
TOTAL 0 44
1
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Fee Estimate Clarke Road.xls
HIGHWAY TASK LIST
PROJECT NAME: Clarke Road Intersection Modifications
COUNTY CONTRACT NO.: N/A
CONSULTANT PROJECT NO.: OCE -004 -01
CONSULTANT NAME: Inwood Consulting Engineers
CONSULTANT PHONE NO.: 407 -971 -8850
ESTIMATOR: Derek Dean
ACTIVITY : A2. PLANS REVISIONS SUBACTIVITY:
. 7
(I) ( ( ( ( ( (V) (
TASK BASIS NO. OF HOURS NO OF TOTAL CADD
OF UNITS /UNIT SHEETS HOURS HOURS
EST. REMARKS
1. Summary of Pay Items LS 1 2 1 2
2. Summary of Quantities LS 1 1 1 1
3. Typical Section EA 1 2 1 2 New Typical Section for Clarke Road
4. Drainage Map EA 1 2 1 2
5. Plan and Profile Sheets Mainline EA 2 I 3 , 2
6. Plan and Profile Sheets Clarke Road LS 4 2 4 8 Edit 1 plan and 1 profile, create 1 plan and 1 profile
7. Mainline Cross Sections EA 0.5 2 2 1 _
8. Clarke Road Cross Sections LS 1 4 6 4 Edit south leg, create new north leg cross sections
9. Intersection Detail LS 1 6 2 6 Edit south leg, create new north leg detail
10. Traffic Control /Utility Adjustment LS 1 4 4 4
11. Signal Revisions LS 1 12 3 12
12. Pavement Marking Revisions LS 1 10 3 10 !'
SUBTOTAL 31 54
13. Quality Control 5 -10% 5% 54 3
14. Supervision 5 -10% _ 5% 54 3
SUBTOTAL 0 6
TOTAL 31 60
Fee Estimate Clarke Road.xls I
HIGHWAY TASK LIST
PROJECT NAME: Clarke Road Intersection Modifications
COUNTY CONTRACT NO.: N/A
CONSULTANT PROJECT NO.: OCE- 004 -01
CONSULTANT NAME: Inwood Consulting Engineers
CONSULTANT PHONE NO.: 407 -971 -8850
ESTIMATOR: Derek Dean
ACTIVITY : A3. OUANTITIES SUBACTIVITY:
(1) ( ( (4) ( ( (7) (
TASK BASIS NO. OF HOURS NO OF TOTAL CADD
OF UNITS /UNIT SHEETS HOURS HOURS
EST. REMARKS
1. Quantity Computation Book LS 1 4 0 4 Create separate quantities for the additional work
2. Update Engineer's Estimate LS 1 2 0 2 Create separate quantities for the additional work
3. Update Bid Tabulations LS 1 2 0 2 Create separate quantities for the additional work
1
1
1
SUBTOTAL 0 8
7. Quality Control 5 -10% 5% 8 0
8. Supervision 5 -10% 5% 8 0
i
SUBTOTAL H I ==
0 ��
TOTAL 8
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Fee Estimate Clarke Road.xls
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HIGHWAY TASK LIST
PROJECT NAME: Clarke Road Intersection Modifications
COUNTY CONTRACT NO.: N/A
CONSULTANT PROJECT NO.: OCE -004 -01
CONSULTANT NAME: Inwood Consulting Engineers
CONSULTANT PHONE NO.: 407 -971 4850
ESTIMATOR: Derek Dean
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ACTIVITY : A4. DRAINAGE CALCULATIONS SUBACTIVITY:
(1) ( ( ( ( ( ( (
TASK BASIS NO. OF HOURS NO OF TOTAL CADD
OF UNITS /UNIT SHEETS HOURS HOURS
EST. REMARKS
1. Verify Spread LS 1 1 1
2. Update Contributing Areas LS 1 1 1
3. Update Drainage Calculations LS 1 2 2
Notebook
SUBTOTAL 0 4
13. Quality Control 5 -10% 5% 4 0
14. Supervision 5 -10% 5% 4 0
1 — —
SUBTOTAL 0 0
TOTAL I 0 4
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Fee Estimate Clarke Road.xls
HIGHWAY TASK LIST
PROJECT NAME: Clarke Road Intersection Modifications
COUNTY CONTRACT NO_: N/A
CONSULTANT PROJECT NO.: OCE- 004 -01
CONSULTANT NAME: Inwood Consulting Engineers
CONSULTANT PHONE NO.: 407 - 971 -8850
ESTIMATOR: Derek Dean
ACTIVITY : A5. COORDINATION SUBACTIVITY:
(I) ( ( ( ( ( ( (
TASK BASIS NO. OF HOURS NO OF TOTAL CADD
OF UNITS /UNIT SHEETS HOURS HOURS
EST. REMARKS
1. Initial Meeting LS 1 4 4 Review of Conceptual Layout
2. Final Meeting LS 1 4 4 Review Comments and Responses
C
3
SUBTOTAL 0 8
14. Quality Control 5 -10% 5% 8 0
15. Supervision 5 -10% 5% 8 0
— � 1
SUBTOTAL 0 0
0
TOTAL 0 8
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Fee Estimate Clarke Road.xls
HIGHWAY TASK LIST
PROJECT NAME: Clarke Road Intersection Modifications
COUNTY CONTRACT NO.: N/A
CONSULTANT PROJECT NO.: OCE-004-0 1
CONSULTANT NAME: Inwood Consulting Engineers
CONSULTANT PHONE NO.: 407- 971 -8850
ESTIMATOR: Derek Dean
ACTIVITY : A6. UTILITIES SUBACTIVITY:
( ( ( ( ( ( ( (8)
TASK BASIS NO. OF HOURS NO OF TOTAL CADD
OF UNITS /UNIT SHEETS HOURS HOURS
EST. REMARKS
1 Send Utilities Revised Sheets LS 1 4 4
2. Individual Coordination LS 1 2 2
SUBTOTAL 0 6
15. Quality Control 5 -l0% 5% 6 0
16. Supervision 5 -10% .5% 6 0
a '
SUBTOTAL 0 ?�
TOTAL 0 6
•
Fee Estimate Clarke Road.xls