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HomeMy WebLinkAboutP & Z - 07/10/2001 MINUTES OF THE PLANNING AND ZONING COMMISSION REGULAR MEETING HELD TUESDAY, JULY 10, 2001 CALL TO ORDER Vice Chairman Landefeld called the meeting to order at 7:35 p.m. A moment of silent meditation was followed by the Pledge of Allegiance to the Flag. A quorum was declared present. PRESENT: Vice Chairman Landefeld, Members Golden, Matthys, McKey, Miller (arrived 7:40 p.m.), Rhodus and West (arrived 7:55 p.m.). Also present were Planning Director Wagner, Principal Planner Lewis, Chief Assistant City Attorney Cookson, and Deputy City Clerk Green. ABSENT: Chairman Bond and Member Christoefl. CONSENT AGENDA The consent agenda consisted of approval of Item A: A. Minutes of the Planning and Zoning Commission Regular Meeting held on Tuesday, May 8, 2001. Member Rhodus, seconded by Member Golden, moved to accept the Consent Agenda as presented. Motion carried 5 -0. (Members Miller and West had not yet arrived.) NEW BUSINESS Vice Chairman Landefeld announced that Planning and Zoning Commission would be acting as the Local Planning Agency as it considers both items under New Business. Member Miller arrived during the presentation for Ordinance No. 2001 -18. PROCEDURES FOR NAMING SUBDIVISIONS PUBLIC HEARING ORDINANCE NO. 2001-18 (Acting as Local Planning Agency) Planning Director Wagner presented the Staff Report for the proposed ordinance to amend the Land Development Code (LDC) to provide a procedure for establishing the name of a subdivision and for changing the name of an approved subdivision. He said City Commission had requested Staff to prepare the ordinance to address their concerns about subdivisions that are renamed after they have been approved. He said Commission is concerned about confusion caused by subdivision name changes and subdivision names which are not consistent with their locations. The ordinance establishes a procedure whereby the subdivision name determined by the developer will be subject to Planning and Zoning Commission Regular Meeting July 10, 2001 review by the Development Review Committee and then approval by the City Commission as part of the Preliminary Subdivision Plan (PSP). It further establishes the procedure the developer must follow if at any time he wishes to change the subdivision name from that approved with the PSP. Any name change must have formal approval from the City Commission. The public hearing was opened. As no one from the public was present to speak, the public hearing was closed. In the brief discussion which ensued, Mr. Wagner confirmed that this was, in part, an effort to cut down on variations of the same name in order to eliminate some of the confusion. He said it is their hope that the subdivisions will have names that represent geographic location. As had been recommended by Staff, Member McKey, seconded by Member Matthys moved that Planning and Zoning Commission recommend adoption of Ordinance No. 2001 -18 to amend the Land Development Code to establish a formal procedure for naming or changing the name of a subdivision. Motion carried 6 -0. (Member West had not yet arrived.) PROVISION OF COMMUNITY MEETING ROOMS IN RESIDENTIAL DEVELOPMENTS ORDINANCE NO. 2001-19 (Acting as Local Planning Agency) PUBLIC HEARING Planning Director Wagner presented the Staff Report for the proposed ordinance to amend the Land Development Code to require inclusion of Community Meeting Room space within residential developments of a certain size. He said City Commission has discussed the need to promote adequate meeting room space within larger residential developments to enhance homeowner association functions. They requested that language be added to the LDC to establish specific standards for the provision of community room space proportionate to the size of the development. Mr. Wagner explained the requirement would apply to new projects containing at least 100 residential units. The new provision would become a requirement in addition to recreational amenities. While it would add to the cost of the subdivision, he thinks City Commission believes that the added cost shared among all the homeowners would be worth it in order to strengthen the homeowners association. The public hearing was opened. As no one from the public was present to speak, the public hearing was closed. 2 Planning and Zoning Commission Regular Meeting July 10, 2001 Member West arrived during the discussion for Ordinance No. 2001 -19. Member McKey supported the meeting space requirement, citing the problems his homeowners association had in finding a meeting place before the room at the mall became available. He asked about requiring commercial developments to provide meeting rooms as an amenity. Mr. Wagner said only very large retail projects such as the mall could provide this type of facility, pointing out cost, liability, and maintenance factors. Mr. Wagner said larger subdivisions which provide these spaces may be able to sub -lease them to the smaller developments. Member McKey suggested dropping the threshold to 50 units. Assistant City Attorney Cookson pointed out that the community meeting room would count as one of the amenities. The developer of a 50 unit development is now required to have one amenity. If the meeting room is required, it would cut down on other possible amenities. Member McKey asked if more amenities should be required. Mr. Wagner said they have not researched a lot of other communities, but it is his understanding that Ocoee's requirements are fairly progressive in the number of amenities required. Member Golden asked if this could take the place of a recreational facility as an amenity. He said he supports Commission's requirement to provide a community meeting room, as he thinks strong homeowners associations are important and the benefits will outweigh costs. Member Matthys asked several questions which are noted below along with Mr. Wagner's responses. • Are any subdivisions allowed to come in without homeowners associations? No, as the City requires the homeowners association to maintain the brick wall and stormwater management ponds. • Does the ordinance apply to multi - family and do they have to provide a clubhouse? No, a proportionate amount of recreation amenity will be required for multi - family when the Code is redone. A clubhouse is typically provided as an amenity as a marketing tool. • Are there any standards for this room, such as a four wall room with air conditioning? Could it be a community pool with a gazebo? The presumption would be that it would be an enclosed, air - conditioned space. • Would the room have to be built to hurricane standards? The rooms would come under the standard building code. Attorney Cookson pointed out this ordinance amends § 6 -9 (A) which pertains to subdivisions and § 6 -9 (C) which pertains to planned unit developments, but does not 3 Planning and Zoning Commission Regular Meeting July 10, 2001 address multi - family housing. Amenities for multi - family are addressed in another portion of the Code. Mr. Wagner said the charge from the City Commission concerned homeowners associations and the multi- family environment is typically rental. He said there could be a condominium association in a multi - family environment, and a provision could be added about owner occupied units. Member West apologized for being late and said he had no problem with either proposed ordinance. He said he thought there was a great need for meeting rooms in the City. Vice Chairman Landefeld said he supported the ordinance. He said he thought having the meeting rooms within the subdivision would increase attendance at the homeowners association meetings. Member McKey suggested revising the ordinance to require projects of 50 to 99 residential units to provide a covered space instead of a meeting room., and there was consensus to do so. Further discussion to clarify the provisions they wished to include in their recommendation ultimately concluded with the motion as noted below. Member McKey, seconded by Member Rhodus, moved that Planning and Zoning Commission recommend adoption of Ordinance No. 2001 -19 pertaining to the provision of community meeting rooms in residential developments with the additional provisions: 1) that the ordinance should also pertain to all multi - family residential projects; and 2) that smaller projects from 51 - 100 units should be afforded a covered outdoor meeting space of at least 250 square feet with an additional 5 square feet of space for each additional residence in the development. And the board also recommended that the ordinance be clarified to ensure that the community meeting rooms were to be permanent buildings meeting Uniform Building Code standards and that the numbers specified within unit categories be modified to match existing Land Development Code text. Motion carried 7 -0. OLD BUSINESS None. OTHER BUSINESS None. 4 Planning and Zoning Commission Regular Meeting July 10, 2001 COMMENTS Planning Director Wagner said they expect to have the regular Planning and Zoning Commission meeting in August (August 14). He said there would not be a second meeting in July. He said they try to avoid having the second meeting in the month unless there is a significant project or an emergency matter. Member Rhodus asked about the status of the WalMart project. Mr. Wagner said the project had been approved subject to corrections in the Plans and in the next two weeks Staff will be meeting with WalMart's attorneys and engineers to resolve those issues. He said he thought they would be open before the 2002 Holiday season. In discussion about the potential for new restaurants, Mr. Wagner said he hoped that the new census data would show the area is booming and incomes are rising and that would attract restaurants not now available in West Orange. ADJOURNMENT The meeting was adjourned at 8:20 p.m. Attest: APPROVED: aft a.n✓ JAI 2x � ti Marian Green, Deputy City Clerk L uis Land feld, Vice Chairman 5