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HomeMy WebLinkAboutPZ 01-10-1989 MINUTES OF THE PLANNING & ZONING COMMISSION MEETING HELD ON JANUARY 10, 1989 `err The meeting was called to order at 7:30 P.M. by Chairman Swickerath. PRESENT: Chairman Swickerath, Vice - Chairman Smith, Board Members: Linebarier, Switzer, Bond, Weeks, City Planner Behrens, Secretary King. ANSENT: Board Member: Bello and Alternate: Breeze APPROVAL OF MINUTES There were no corrections to the Minutes of the Planning and Zoning Commission Meeting held October 11, 1988. Smith moved to approve the minutes, Bond seconded and the motion carried unanimously. NEW BUSINESS MODULAR BUILDING FOR POLICE DEPARTMENT - REQUEST FOR ZONING - PUBLIC HEARING Board members and staff were familiar with the background and discussion of this request, it had been brought before the board 'i44.► on 12/13/88 but had not been advertised as a public hearing. John Boyd, Chief of Police, Ocoee, FL was present and commented on the importance of having the mobile office. Chairman Swickerath opened the public hearing for erecting a temporary /modular addition to the existing police department and after no response from the audience closed the public hearing. Chairman Swickerath stated, he did not want to see the Ocoee's municipal complex turn into something like a school yard with portables. He was concerned of how long the police department planned to use the modular building. Also, he stated the police department was not the only department that was bursting at the seams. Chairman Swickerath stated that the Planning and Zoning Board Members were involved in updating the comprehensive plan. Swickerath asked, "that who ever makes the motion that they would include the following: as part of the comprehensive plan process staff would inventory the special needs of all departments in the City of Ocoee. Make plans for year 2010 just like the other elements in the plan and ask when it comes to the financing section of the plan that staff find away to fund it, (by charging impact fees, increase taxes, etc.)." Swickerath stated "we don't want a bunch of portables to service the citizens of Ocoee ". Swickerath wanted to make a motion to approve the request contingent on its submission being consistent with all the other site plan review criteria of the City and that it be done as a Page 2 Planning and Zoning Board Meeting January 10, 1989 temporary measure and that the board members leave the question, "What is temporary ? ", up to the city commission. Also, the city commission should look at all the departments to year 2010 and develop a capital improvements fund /element basically what is required in the comprehensive plan and a program for meeting the physical needs of the City of Ocoee's departments. Chairman Swickerath moved to recommend approval to the City Commission of the mobile unit for the police department, but ask that the City inventory their needs for the year 2010 and put it in the comprehensive plan and find a way to finance it. Harold Switzer seconded. John Linebarier stated that this request was being complicated by the recommendation and stated "First of all, the request is for a temporary building, and should set a specified limit of time that the particular structure can remain, and at the end of that period of time if the need is still there for the structure to remain, the city should go back before the Planning and Zoning Board for further approval. Secondly, the board is tying a comprehensive and rather complicated plan into a simple request for rezoning." Mr. Linebarier would support the motion but did not want the two tied together. Chairman Swickerath amended the motion to any time limit the Planning and Zoning Board thinks is appropriate. However, he wanted to encourage people if they don't want to tie the planning of the physical facilities of the City of Ocoee's government to the motion, to defeat it, because Swickerath thinks that they're intimately tied together, and unless the board express that very very strongly, then the items under discussion may not be addressed that way. Swickerath wanted to tie the two together so that the City Commission will act on it as one thing. Swickerath called for the vote and it was a 3 to 3 tie. Chairman Swickerath understood the tie to mean that the motion, because it was a positive motion, failed. Bruce Behrens asked that Chairman Swickerath attend the next City Commission meeting using this item as an example of how the City needs to address the future needs of the city in the capital improvements element. Swickerath accepted the invitation. John Linebarier moved to recommend approval to the City Commission of the placement of the temporary structure as outlined in the proposal behind the police department. With a time restriction of two years and if it is still necessary after a two year period of time it could be brought back before the Planning and Zoning for renewal. Chairman Swickerath ask that it be amended to say: consistent with the site plan review procedures of the City of Ocoee. Linebarier agreed to the Page 3 Planning and Zoning Board Meeting January 10, 1989 amendment and the motion was seconded by Pat Bond. The motion carried unanimously. Chairman Swickerath made another motion that the City Commission undertake a study to determine what the spatial needs of all the departments in the City of Ocoee will be in the year 2010. And, that they be incorporated as part of the comprehensive plan, and further that those requirements or needs as determined by the City Commission have a financing section inside the capital improvements element of the comprehensive plan. John Linebarier seconded. Burton Smith ask to amend the motion to say: that the improvements can be between now and year 2010 in five year increments and does not have to be postponded until 2010. Swickerath amended the motion. The motion carried unanimously. OLD BUSINESS City Planner Behrens informed P &Z board members that Temple Grove Estates was placed on the January 17, 1989 City Commission agenda for their Preliminary Plan. OTHER BUSINESS ADDITIONAL HELP IN PLANNING: Chairman Swickerath and board members commented that they would like to see the Planning Department have additional clerical help, so that minutes of the P &Z meetings could be expedited in a timely fashion. Planning Director Behrens informed the board that Janet Resnik would be helping out in the Planning Department until a City Engineer is hired. Staff is not ready to say whether Janet will stay in Planning or return to her previous position as the City Engineer's secretary once an Engineer is hired. COMPREHENSIVE PLAN: Chairman Swickerath commended the Planning staff for salvaging the 1988 grant, and producing some reasonably good work documents out to the State. Swickerath was concerned at the time, about the quality of each element, due to the speed of which the papers were done. It didn't give the staff or the board an opportunity to study those proposals in detail. The board was promised that the three elements would be revisited. Swickerath continued to say that the whole comprehensive plan process needs public input. The board asked staff for some kind of strategy on how to get more public participation. Either brainstorm or get with board members individually to come up with some ideas by the next meeting. It would be a good idea to give the citizens a chance to look at the traffic plan or the open- space plan, etc. while it's still a manageable plan. Page 4 Planning and Zoning Board Meeting January 10, 1989 Behrens commented that staff was formulating a schedule to show the Planning and Zoning Board how the process of each element would take place with a Citizens Advisory Committee, and other such committees. Staff would submit suggestions and look for Planning and Zoning's response. Staff and Board could work from an agenda, which would list each step, for example: How to Formulate a Citizens Advisory Committee, Hold Public Hearings, etc. from now until January 1, 1991. Swickerath stated that after finishing a work document, the City should print enough copies of elements and make them available to all citizens such as placing them in the library of the elementary, middle, and high schools, the Maguire House, City Hall, etc. Citizens should have access to these documents before they attend any meetings. Behrens stated he had a brochure that he would bring to the next meeting which was called "Thousand Friends of Florida ". This brochure covers citizen participation which would apply to any city. One Board Member commented that elements should be brought before the Board one at a time so that they would have the time to thoroughly review it and understand it. Also, board members should be involved in the process of each element. Staff should communicate with board members to get their.opinions. Take for instance the Charter Review process, it got a good response from Citizens and they turned out a good Charter. Behrens and staff was informed that the 1988 grant was salvaged. Also, staff has been told that the 1989 grant should be approved. Also, Behrens shall research whether the Planning and Zoning Board has been formally designated as the Local Planning Agency for the Comprehensive Plan. This shall be formalized and recorded. DEVELOPMENT REVIEW COMMITTEE (DRC) PROCESS: Behrens brought up the Development Review Committee process and wanted to inform the board of certain step that are being followed at this time. Many projects have boughed down in the process since Russ Wagner left, and the DRC Members are working hard to move such projects along in a timely manner. By direction of City Commission, Behrens has temporarily been given the DRC process. New projects are scheduled for Thursday's and older projects are discussed on Wednesday's to determine their current status. Swickerath asked Behrens if the DRC meetings were open to the r • public. Behrens commented that he believed they were and that anyone would be welcome. Swickerath asked the board members, to Page 5 Planning and Zoning Board Meeting Nur January 10, 1989 attend the DRC meetings and give their input, if they were available to attend. Behrens suggested at the time the new City Manager is hired or City Engineer that there be a joint workshop between the Development Review Committee, the Planning and Zoning Board, and the City Commission to take a look at what is involved and what it would take to have a smooth operating process. Switzer moved to adjourn, Bond seconded and the motion carrier unanimously. ADJOURNED 8:35 PM ,.I i1 C ► I' SWICKERAT ATTEST: 'tar ELLEN KING, S CRETARY